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WELCOME TO Circulation and Teaching Resource Centre . LUMS LIBRARY. Defining Circulation Services
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WELCOME TO Circulation and Teaching Resource Centre LUMS LIBRARY
Defining Circulation Services • Circulation Services is the department where all kind of materials are checked out and checked in as well as provide services of renewal, viewing borrowing items, hold requests etc. Circulation desk is located at main entrance of Library. Circulation Services
LUMS Library Circulation & Teaching Resource Center • Management of Circulation Desk • Management of Reading Packages • Indication to instructors about the Teaching Resources and Text Books Management • Library Opening/Closing Hours • Inter Library Loan (ILL) • Library Security Management Sysytem Circulation Services
Library Teaching Resource & Circulation Services Department (Detail of Staff Members) • Teaching Resource and Circulation Librarian (1) • Circulation Assistant (1) • Library Assistants (For Circulation Duty (10) • Library Attendants (4) Circulation Services
Check in/ Out & Renewal of library material. • Entry of new pattern record in Virtua • Library clearance of users • Management of Circulation Statistics • Management of Teaching Resources / Course Reserves • Library Opening/Closing hours Hours Manage overdue queries via email & physically Circulation Transactions
Checkout • Presenting smart card is necessary for check out • Press F5 and Scan Patron’s smart card • Scanning material barcode or placing items at RFID reader • Stamping due date Circulation Transactions
Scanning the item barcode or placing items at RFID reader • Verifying due date, fines, etc. • Signature of returning operator Circulation Transactions: Check in
Online Holds • Checked out items can be put on hold. • An Email stating availability is sent to requester on check in. . Circulation Functions
Circulation Statistics Circulation department maintains the over all statistics of patron in terms of patron check in, check out, fines, and online renewals. Circulation Functions
Patron record is created in Virtua in MARC format with the following fields having necessary information. Circulation: Patron Record Creation
BORROWING PRIVILEGES All registered users are entitled to borrow materials from the library. Borrowing privileges are different depending on the membership category. The borrowing privileges for course reserve* and general books are: * Course reserve is issued only for three hours. ** Including 4 course reserves
All Graduating Students and outgoing faculty/visiting/adjunt, staff, and RA, TAs need to get clearance from all departments including library, after the completion of their session. Student clearance is done through graduating student s list provided by PCO. Faculty/Adjunct/visiting and staff need to come to library and get their clearance. Circulation: Library Clearance
Presentation of a valid library card is a must for any checkout at the circulation desk. • General books (except overdue & requested) may be renewed. • Requests can be made for checked out material through iPortal or visiting the library circulation desk. • If you accidentally misplace a book and can't find it after a thorough search, you should report this to the Circulation Desk immediately to avoid overdue fine. • Books accidentally damaged should be reported so that suitable assessment can be made and damages paid. • Any material not returned or renewed within 60 days of the date due will be considered lost. Circulation Rules
Overdue Books Rs.10 per book per day. Lost Books In case of loss or damage, the student will be charged three times the current price of the item. Course Reserve This material is issued for three hours only. If the material is not returned within the allocated time, a fine of Rs.50/- for each extra hour will be charged. Disciplinary Fine Rs. 500 on first time violation, Rs. 1000 on second time violation. If a patron the violation, the case could be referred to Value & Ethics Committee on fourth violation. NOTE: System generated over due and fine notices will be sent on official email account. All library fines are only paid at MCB booth LUMS. Library account will be blocked if the fine exceeds Rs.5000/- Circulation: Library Fines
LIBRARY OPENING HOURS Monday - Friday (Friday Prayer Break 1:30 p.m. - 02:00 p.m.) Saturday Sunday During exams days library open Around-the-clock • Library Help Desks (on both floors) provide services from 8:30 am to 8:00 pm. • The Library will remain closed on public holidays.
Text Books (Purchase, Reprinting) • Text books are integral part of teaching resources and needs special attention because of their costly nature and urgent requirements of the Faculty • Teaching Resource librarian is responsible for facilitation of the purchase of text books through library bookshop and reprinting of the same if they are required in large quantity. Teaching Resources
What are Course Reserves Articles, books or other materials selected by the instructor and held (reserved) at the circulation desk for a particular class or course. Now the courses are also available online on portal. Teaching Resources
Current Course Reserves A course reserve that is presenting in the current semester having status On reserve is called active reserve. Passive Course Reserves A course reserve that has been presented in the previous semester and having status course reserve passive is called passive reserves. Teaching Resources
Workflow of course reserves • Receiving of tentative list of courses for the upcoming Semester from the registrar’s office. • Check from the list received from the registrar’s office that how many courses were offered in the previous Semesters. • Move the courses of last Semester to the passive reserve also make sure that the status of these courses has been changed to passive reserves. • Inform departmental coordinators regarding previously offered courses so that they can confirm from the faculty whether the concerned faculty member want to offer the reading package as it is or want to bring some changes in that. • Departmental coordinators will provide a list of courses which will be offered as it as from the previous Semesters. • Make necessary changes in the title page of the reading package including change of instructor name, Semester and spine label. • Regularly pursue departmental coordinators to ensure that reading packages are received well in time. • Prepare tags of the reading packages from the list received from the registrar’s office according to the set pattern. • Data Entry of the reading packages in the virtua according to the pattern Teaching Resources
Future Projects SMS Service to USERS Teaching Resources
Past Papers Digitization 1188 scanned copies of past papers in PDF format for undergraduate students are available on portal (http://portal.lums.edu.pk/sites/Library/Past%20Papers/Forms/AllItems.aspx) Library is maintaining hard copies of past papers on six subjects’ since 2000 to onward. Hard format Collection is available on circulation desk.
