Spring 2013 ~ University Supervisors Information and Training

1. Spring 2013 ~University SupervisorsInformation and Training

2. Contract Information • Visit Human Resources • Compliance paperwork • Direct deposit • Tax forms • Contact Bruce Barker for an appointment • bbarker@email.wcu.edu or 227-3122 • Signed Contracts (Emailed from Mary Rompf) • Questions or Concerns? • Contact Regina Aton @ rgaton@email.wcu.edu or 227-7108

3. Travel Reimbursement Travel pre-approval forms no longer need to be completed. • As of January 1, 2013, an approved rate of $0.565/mile for adjuncts (non-residents of Jackson County). Full-time faculty and adjuncts residing in Jackson County are reimbursed at $0.565/mile for trips under 60 miles, and $0.30/mile for trips over 60 miles. (http://www.wcu.edu/12382.asp) • State cars are available with one week’s notice. Contact Linda Raxter. • Travel reimbursement processing • Submit form in timely manner for budgeting purposes • Contact Sarah Reams (sereams@email.wcu.edu or 227.7314) with questions

4. Travel Form Example http://www.wcu.edu/12382.asp

5. Forms • Gather all forms from OFE website ONLY http://www.wcu.edu/9856.asp • Contact me if you notice problems with the forms

6. Nuts and Bolts ofIntern Supervision

7. Education Programs at WCU • Elementary Education - B.S.Ed., 2nd Degree B.S.Ed., M.A.Ed. • Middle Grades Education - B.S.Ed., M.A.Ed.,  Post-Baccalaurate Certificate • Special Education -B.S.Ed., M.A.Ed., M.A.T.,  AIG Certification K-12 • Health & Physical Education -B.S.Ed., M.A.Ed., M.A.T.,Minor in Physical EducationMinor in Coaching • Art Education - B.S.Ed., M.A.Ed., M.A.T. • English Education - B.S.Ed., M.A.Ed., M.A.T. • Mathematics Education - B.S.Ed., M.A.Ed., M.A.T. • Music Education -B.S.Ed., M.A.Ed., M.A.T. • Science Education - B.S.Ed. • Biology Education - M.A.Ed., M.A.T. • Chemistry Education -M.A.Ed., M.A.T. • Social Sciences Education -B.S.Ed.,  M.A.Ed., M.A.T. • Spanish Education - B.S.Ed. • Teaching English to Speakers of Other Languages -M.A.Ed., M.A.T

8. Program Requirements • These programs have different requirements for the internship/student teaching component of the program. For example, some programs require all students to complete an Intern I experience. Some programs do not require an Intern I experience, but encourage the students to go through it. Some programs do not offer an Intern I experience at all. It can make it challenging to keep track of your interns if you are telling them one thing and a seminar instructor is telling them something else. Be aware that one intern’s experience may look completely different than another intern’s experience in terms of completing requirements.

9. Relationships in Internship

10. Responsibilities of University Supervisor • Differ by program • Autonomy within the WCU guidelines and requirements • Allow flexibility if possible • Foster a supportive relationship with intern, cooperating teacher, and host school

11. Internship I Contact interns at earliest convenience to: • Send an introductory email to the intern/student teacher, cooperating teacher, and academic supervisor. Find out when Intern is reporting to school (many report to host schools when their CTs begin the school year) • Visit the school to introduce yourself • Address intern/cooperating teacher concerns and familiarize them with the expectations and roles • Check to see that signed health certificates have been turned in to school/district (due before students report) • Schedule initial visit (first observation) • Set tentative dates for videotaped lesson and mid-term conference

12. Internship I • Videotaping instructions: http://www.wcu.edu/9874.asp • Video taping equipment is available: • Lee Nickles (lnickles@email.wcu.edu) • Hunter Library • Host school

13. Internship I • Assist candidates in planning, reviewing, and teaching lessons (ELMG – 10 lessons, EDSE – 5 lessons) • Provide feedback to observed lessons • Respond to journal entries (minimum of 4 entries) • Provide feedback to videotaped lesson • Establish/retain documentation of interventions

14. InternshipI – Substitute Teaching • Internship I students may not substitute teach on the days they are assigned to a school • They may substitute teach on days they are not in class at WCU or required to be at the host school for internship (Spring Break) • Students should check with the school to inquire about requirements and pay for substitute teaching

15. Internship II/Student Teaching • Contact interns – no later than the first two weeks of public school start date to: • Send an introductory email to the intern/student teacher, cooperating teacher, and academic supervisor. • Visit the school to introduce yourself • Address intern/cooperating teacher concerns and familiarize them with the expectations and roles • Student teachers - check to see student submitted signed health certificate to school/district (due before students report) • Schedule first observation • Set tentative dates for videotaped lesson and mid-term conference

16. Internship II/Student Teaching • Videotaping instructions: http://www.wcu.edu/9874.asp • Video taping equipment is available • Lee Nickles (lnickles@email.wcu.edu) • Hunter Library • Host school

17. Internship II/Student Teaching • Assist candidates in planning, reviewing, & teaching lessons (50 instructional days) • Provide feedback to observed lessons • Respond to journal entries (minimum of 6) • Provide feedback to videotaped lessons • Establish/retain documentation of interventions • Ensure candidate carries full teaching load and extracurricular activities/duties for a minimum of 10 consecutive weeks or 50 days AND continues in the placement until the last day of class (May 3, 2013)

18. Internship II/Student Teaching • Submit final paperwork (i.e. University Supervisor checklists, grade sheets, signed mid-term and Certification of Teaching Capacity form) to OFE at end of semester. This can be mailed to the office. • Post final student grade to MyCat (in collaboration with the CT/AS) • Verify all evaluations are completed by US/AS and CT to clear for licensure! • Remind students to submit all forms and fees required for licensure to the Licensure Specialist, Barbara Schade at: bschade@email.wcu.edu or (828) 227-2000

19. Action Plans • Establish and retain documentation of all interventions (consult with academic supervisor) • Notify/provide documentation of interventions (i.e. action plan, conferences) to OFE and appropriate program coordinator/department head regarding concerns/issues related to intern performance • Suggested action plan template: http://www.wcu.edu/WebFiles/PDFs/OFE_IST_ActionPlan.doc

20. Attendance Policy • Interns and CTs - keep records of hours/days in the classroom • Students must notify the CT and US by phone if they must be absent • Absences should be made up ASAP • Student must work with the Director of Field Experiences and US if they are absent 3 or more days • Absences for personal business are not permitted • Interns who fail to meet attendance requirements will be removed from internship

21. Substitute Teaching • Intern I’s may not substitute on days when they are supposed to be in placement • Intern II/ST may substitute a maximum of 5 days only after they have been full-time teaching for two weeks • Students are only allowed to substitute for their CTs in the classrooms in which they are placed (variations should be cleared in advance with the Director of Field Experiences) • Intern II/ST may not hold or accept outside employment that interferes with the internship experience

22. Intern II/ST - Early Release • Eligible for early release only if offered fulltime job as a long-term substitute teacher or as a teacher in his or her area of licensure • Can occur only after the Intern II/ST has successfully completed ten consecutive weeks (50 days) of fulltime teaching as required by NC Department of Public Instruction for licensure purposes

23. Electronic Evidences A few important points… • All EE’s must be evaluated by both the university rep (US or AS) and a school partner (the CT). • All components of EE3 must be at a 3+ before the I/ST teaches the unit (except MAT and graduate licensure). • EE5 mustshow positive gains in student learning to be acceptable. • The I/ST mustachieve a 3+ on all components of the CTC (EE4) to be licensed. • Contact OFE is you feel an intern/student teacher will not meet the minimum scores by the end of the semester

24. What would you do…?

25. What would you do…?

26. What would you do…?

27. What would you do…?

28. Contact Information Office of Field Experiences – Killian 201 P Phone: (828) 227-7314 Fax: (828) 227-7610 Director of Field Experiences: Mary Beth Decatur (mbdeactur@wcu.edu) Lead University Supervisor: Sarah Reams (sereams@wcu.edu) Admin. Asst: Linda Raxter (lraxter@wcu.edu) Website: http://www.wcu.edu/9856.asp Handbook:http://www.wcu.edu/WebFiles/PDFs/OFE_Handbook.pdf