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CONSTRUCTION ACADEMY 2012. CONSTRUCTION & FINAL ESTIMATES ISSUES. Final Estimates Issues.  Prep & Doc Manual-Updates  Review & Admin Manual-Updates  Other Final Estimates Issues Specifications Changes Process Review Findings Specific Questions! Streamlining Final Estimates

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construction academy 2012

CONSTRUCTION ACADEMY 2012

CONSTRUCTION &

FINAL ESTIMATES ISSUES

final estimates issues
Final Estimates Issues
  •  Prep & Doc Manual-Updates
  •  Review & Admin Manual-Updates
  •  Other Final Estimates Issues
    • Specifications Changes
    • Process Review Findings
    • Specific Questions!
  • Streamlining Final Estimates
  • Streamline Contracts
what s new updates to the prep doc manual
What’s New?Updates to the Prep & Doc Manual
  • Chapter 3 “Documents”
    • “Pay Items Eligible For Partial Payment”
    • Attachment 3- 1
    • Automated Program for Stock Piled Material/Partial Payment
    • Pilot program at District Level
    • If/When Approved
    • Training
prep doc manual continued
Prep & Doc Manual Continued
  • Ch 6 “Field Records”
    • Section 6.2
    • Section 6.2.1; Q – T
      • Form
    • Section 6.3.2
    • Section 6.4
    • Section 6.8
automated fuel report in sm
Automated Fuel Report in SM
  • Manual calculations Now automated with the new system,
  • Must still enter manually for line item adjustment in site manager.
  • Instructions available in the Prep & Doc Manual.
  • 3 pay items
    • 1. LS Clearing & Grubbing
    • 2. Steel (LS)and
    • 3. Optional Base (black option only).
automated fuel report in sm continues
Automated Fuel Report in SM, Continues
  • Where to go and get this, and how does it work?
    • Link: http://infonet.dot.state.fl.us/tlconstruction/STARS.htm
prep doc manual continued1
Prep & Doc Manual Continued
  • Ch 11 “Alternative Contracts”
  • Section 11.9.4
    • Multi Layer Scenario
    • Single Layer Scenario
what s new review admin manual
What’s New?Review & Admin Manual
  • Chapter 4 “ Review Functions, Types & Certification of the F.E. Package”
    • Attachment 4-5 (Example PAR Letter)
    • Attachment Update
review admin manual continued
Review & Admin Manual Continued…
  • Ch 9 “Roadway, Base, Stabilizing & Pavement Review”
    • Update
specifications what s new
Specifications….. What’s New
  • Piling: Clarification of Specs
    • 455 revised 7-2012
    • Revised the F.E. Level II Training Course
specifications
Specifications
  • Piling
    • Set Checks: Test Piles and Production Piles
    • 455 Spec Revised 7-2011
    • Test Piles/ payment Issues
example 1 test pile concrete test pile authorized length 125
Example (1) Test PileConcrete Test Pile Authorized Length 125\'

3’ cutoff

25’ Splice

Splice

(Driven)

125‘Test Pile

example 1 test pile solution concrete test pile authorized length 125
Example (1) Test Pile (Solution)Concrete Test Pile Authorized Length 125\'

3’ cutoff

25’ Splice

Splice

(Driven)

0

25’

30’

125‘Test Pile

0

0

Production Pile = 30’

example 1 test pile concrete test pile authorized length 140
Example (1) Test PileConcrete Test Pile Authorized Length 140\'

Cutoff

Elevation

25’ Splice

Splice

140‘Test Pile

example 1 test pile solution concrete test pile authorized length 140
Example (1) Test Pile (solution)Concrete Test Pile Authorized Length 140\'

Cutoff

Elevation

25’ Splice

Splice

25’

30’

0’

140‘Test Pile

0’

Production Pile = 55’

other f e issues
Other F.E. Issues
  • Plan Quantity Measurements
    • Designer Quantities
    • Only Errors/Field Revisions measured
    • Findings @ Districts /Process Reviews
      • Why Are we duplicating the work?
what to measure example
What to Measure? Example

On this Project, Designer missed a Turnout at Station 212+75.31 on the right side of the main roadway.

The Pay Item Is Turnout Construction 286 -1 (a Plan Quantity Pay Item)

This is a Plan Error, so how do we measure and document this?

work example
Work Example

Using the information provided on the slide and the handout (Form 700-050-61)

Please sketch the turnout with dimensions,

Show date, time and person taking measurements /calculations.

Calculate total Area to the nearest Square Yard.

All dimensions are in linear feet.

work example plan quantity error
Work Example (Plan Quantity Error)

Area of Trapezoid = [(a + b) ÷2]h = SF

Area of Rectangle = ( b X c) = SF

Area of Square = ( c X d) = SF

Area of ¼ of Circle = (πr2 ÷ 4) = SF

a = 24’

b = 28’

c = d = 12’

r = 12’

π= 3.1416

what s new continued
What’s New…continued
  • Unpaid Bills
    • Building New Program System
    • User Friendly
    • Completed by 10/2012 approximately.
slide21
FYI
  • Contractor Past Performance Rating (CPPR) in SIM’s
    • On Contracts Let After September 29, 2010.
    • http://webapp01.dot.state.fl.us/ContractInformationMonitoring/ContractorPastPerformanceRatingCategory2.aspx?CN=T1442&FP=42481615201&ITEM=1850
    • Contact Lewis Harper
how would you pay for the following
How would you pay for the following?
  • Regular LS Projects, piling.
    • Are splices, driving the splice, redrives, etc. included in bid quantity?
    • If Not, how would you pay for these?
  • Is Turnout Construction (Asphalt) quantity included in lot for CPF?
final estimates issues1
FINAL ESTIMATES ISSUES
  • Bituminous Adjustments
  • Reminder:
        • More than 365 days or 5000 Tons
        • Added Polymer PG 76-22 –Bit Adjusted began on Contracts Let January 2007 and forward and using Polymer Index for adjustment
        • Added AC Permeable Base, adjustment using AC index; for Contracts let July 2010 and forward, also for on-going projects.
bituminous adjustments
Bituminous Adjustments
  • What do we look for?
    • Contract Letting date
    • Correct Index Plugged in
  • How to spot check a certification/worksheet sheet
  • Hands on problem
bituminous adjustments example
Bituminous AdjustmentsExample
  • Job let March 2009
  • Asphalt certification April 2010
  • Total Tons AC 3000
  • Extra Gallons ARMI 350
  • Total Tons Polymer 1500
  • Total Tons AC Permeable Base 1200
  • How to check for an accurate Worksheet or Certification?
slide28

How do we spot check?1. First check the Gallons2. Check to see if the Contractor used the correct Indexes and the price index difference. 3. Check the Total Monthly dollar amount

bituminous example continued
Bituminous Example, continued…..
  • How to check to see if we have the correct gallons for AC and Polymer?
  • The formula for this is as follows:
  • 6.25 X Tons X 2000 # /Ton = Gallons

100 8.58 #/Gal

  • Or to simplify: you could use a short cut, for the liquid weight of 8.58 #/Gal, the constant will be 2.331 Gal/Ton
  • Tons X 2.331 X 6.25 = Gallons
bituminous example continued1
Bituminous Example, continued…..
  • 3000 Tons of AC and 350 Gallons of ARMI
  • The Contractor’s gallons =43,706 + 350=
  • 44056 Gallons Total AC
  • To check for correct Gallons AC =
  • 3000 Tons X 2.331 X 6.25 = 43,706 Tons, and
  • 43,706 + 350 = 44,056 Gallons …correct
bituminous example continued2
Bituminous Example, continued…..
  • The same goes for Polymer.
  • Tons X 2.331 X 6.25 = Gallons
  • 1500 X 2.331 X 6.25 = 21,853 Gallons, correct
bituminous example continued3
Bituminous Example, continued…..
  • For AC Permeable Base, the formula has a slight change. As follows:
  • Tons X 2.331 X 3 = Gallons
  • Here we multiply by 3 instead of 6.25 (per Specifications)
  • Gallons Permeable Base = 1200 X 2.331 X 3 = 8,392 Gallons, correct.
bituminous example continued4
Bituminous Example, Continued…..
  • Checking the Indexes: 2009
  • (When Job was let) in March 2009 ; AC Price =1.6480
  • Certification turned in- cut off April 2010; AC price= 2.1700
  • Both are correct (Where do you go to check the indexes?)
  • http://www.dot.state.fl.us/construction/
bituminous example continued5
Bituminous Example, Continued…..
  • Next, check to see if the Price Index Difference is correct. How is this done?
  • Per Specs: 5% of index at time of bid is 0.0824 (1.6480 X 0.05 = 0.0824)
  • And 1.6480 + 0.0824 = 1.7304 see notes
  • April Index for AC is 2.1700
  • Therefore the Price Index Difference for AC = 2.1700 – 1.7304= 0.4396 (this is correct)
bituminous example continued6
Bituminous Example, continued…..
  • The new total dollar amount is:
  • 44,056 X 0.4396 = $19,367.02
  • The same calculations are applied to the polymer.
  • Same for permeable Base except for calculating the Gallons you multiply by 3 instead of 6.25.
  • See Hands on Work problem attached:
bituminous work problem 1
Bituminous work problem # 1

This Conventional Project was let in March of 2011.

You randomly picked out Contractor’s Worksheet No. 5 to check; period represents pay in Month of July 2012.

You will need to check gallons, Total Gallons, Indexes (Current and Base), plus total dollar amount for AC, Polymer & AC Permeable Base.

continue problem 1
Continue Problem # 1
  • http://www.dot.state.fl.us/construction/fuel&bit/FuelForms.shtm
  • Go to the above link to get the latest form 700-050-66 on the Construction Website.
  • Fill out the form with the information provided in your handout (handout includes Contractor’s Certification).
  • Spot check this certification.
streamlining the f e process
Streamlining The F.E. Process
  • ALL FORMS SUBMITTED
    • Other Construction Forms
  • CPAM/PREP & DOC MANUAL
    • Combine/stand alone chapters
      • Example BEFORE/AFTER
  • Comp Book / Final As-Built Plans
streamline contracts1
Streamline Contracts
  • Goal of Streamline Contracts
  • Specifications
  • Final Estimates Process
  • Final Acceptance
  • DFEO Responsibilities - Closeout
  • Manual Write Ups
streamline contracts2
Streamline Contracts
  • Goal of Streamline Contracts
    • Simplify Administration by selecting minor projects
      • (All jobs under $2,000,000 with less than 2,000 tons asphalt)
    • No change to plans
    • No reduction in Inspection
streamline contracts3
Streamline Contracts
  • Specifications
    • Projects will be let as either LS or PQ
    • How do you know you have a Stream Line Contract?

SCOPE OF WORK - INTENT AND SCOPE

SP0040100SLLS

SP0040100SLPQ

streamline contracts4
Streamline Contracts
  • Specifications …continued

MEASUREMENT AND PAYMENT

SP0090103SLLS

SP0090103SLPQ

streamline contracts5
Streamline Contracts
  • Specifications ….continued
    • Pay adjustments; VERY LIMITED
      • Lump Sum – overbuild and foundations

1. Prices provided in Contract - Tables 9-2 and 9-3

2. Adjustments could be < or > the Contract amount; up to 105% of the original Contract amount.

          • Examples provided in the Prep & Doc Manual
streamline contracts6
Streamline Contracts
  • Specifications ….continued
    • Pay adjustments; VERY LIMITED
      • Lump Sum – overbuild and foundations Continued….

3. Failed Material: Remove/replace or leave in at no pay (FDOT discretion)

          • For failures other than items listed in Section 9-2 on Lump Sum Projects; use the unit price as determined by using the six month State Wide Pay Item Averages.
          • The dates will be the six monthsprior to the Letting Date
          • This will eliminate the need, in most cases, to process a SA/WO
streamline contracts7
Streamline Contracts
  • Specifications …..continued
    • Pay adjustments; VERY LIMITED….continued
      • Plan Quantity –
        • Each item on this contract will be Plan Quantity
      • No Fuel and Bit, no CPF, no Spread Rate/ Thickness Adjustments on PQ or LS projects.
streamline contracts8
Streamline Contracts
  • Specifications …. continued
    • Changed Verification Testing Frequency
      • 120 – EXCAVATION AND EMBANKMENT
      • 125 – EXCAVATION FOR STRUCTURES
      • 160 – STABILIZATION
      • 200 – ROCK BASE
      • 346 – PORTLAND CEMENT CONCRETE

Verification testing reduced to ½ of the standard verification testing frequency

      • All the above Specification changes will also be affected by the reduced standard verification testing frequency.
streamline contracts9
Streamline Contracts
  • Final Estimates Process
    • Typically the F.E. process is no different from other processes on regular projects with exception to the following:

1. Plan Quantity Projects

        • Each pay item is Plan Quantity
        • The Contractor will provide monthly & final Invoices
        • Comp Book updated for plan errors or Engineer approved field revisions to the final pay quantity only.

2. Lump Sum Projects

        • No change (1 LS Project, no pay items)
        • Eliminated Tables 9-1 (deficiencies), and 9-4 (Quality).
streamline contracts10
Streamline Contracts
  • Final Estimates Process …… continued
  • What about……
    • Asphalt Tickets? keep in file with the PA, unless needed to support any quantity changes/disputes
    • Material delivery tickets? Keep in file with the PA, unless needed to support any quantity changes/disputes.
    • Lot submittal packages? will not be needed
    • Asphalt cover sheets? will not be needed
    • Asphalt QC and roadway reports? Keep in file with PA, unless needed to support any quantity changes/disputes
    • Core out reports? Keep in file with the PA.
streamline contracts11
Streamline Contracts
  • Final Estimates Process ……continued
  • What about documents to support changes?
    • Lump Sum Projects:
      • for failing material left in place and not referenced in Section 9-2, or in Tables 9-2 and 9-3; such as fencing: use the 6 month Statewide Pay Averages (use the 6 months prior to letting)
      • Field changes: supported by appropriate measurements
    • Plan Quantity Changes:
      • Either party will need to provide justification
      • Plan Quantity will not be revised based solely on a particular method of construction that the Contractor selects.
      • Changes will be handled separately
streamline contracts12
Streamline Contracts
  • Final Acceptance
    • Project Administrator will need to do the following:

1. Upon Final Acceptance, send e-mail “Reminder Notice” of Section 9-8 to the Contractor, and copy in the DFEO

2. Also, with Reminder Notice Letter; PA will include Acceptance Letter*

3. No Offer of Final Payment to the Contractor on these types of Contracts

4. Submit F. E. Package to DFEO

5. Contractor needs to send Contract Documents and Final Invoice, listed in Section 9-8, directly to the DFEO.**

6. Final Invoice approved by Project Administrator

streamline contracts13
Streamline Contracts
  • DFEO RESPONSIBILITIES
    • Closing the Contract
      • Review Final Estimates Package in accordance with Chapter 14 of the R & AM.*
      • Review contract documents – Section 9-8
      • All documents & Final Invoice complete & approved**
      • Pay Final Invoice
      • Close project
other streamline pq concept issues
Other Streamline PQ Concept Issues
  • Plan notes added by design changing specifications: This should not happen.
  • Contingency amounts being added to Plan Quantity Items: Same as above, this should not happen.
  • These issues need to stop, and if they happen, please report them to the appropriate person and bring it to the attention of the responsible party so that these errors do not recur.
  • Also, let the SCO know
  • Estimates Bulletin:
streamline contracts14
Streamline Contracts
  • Prep & Doc. Manual Chapters Write-up
    • Ch 7 – Final Measurement
    • Ch 11 – Alternative Contracts
  • Review & Admin Manual Chapter Write-up
    • Ch 14- Post review Processing/Contract Closeout
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