Services, Training, Officers, Prosecution Violence Against Women ( S.T.O.P . VAWA) Grant Program 2014 Continuation App

1. Services, Training, Officers, Prosecution Violence Against Women (S.T.O.P. VAWA) Grant Program2014 Continuation Application Webinar Criminal Justice Coordinating Council Victim Assistance Unit May 13, 2014

2. Agenda • Overview • Eligibility • Program Requirements • Budgeting & Allowable Costs • Application Instructions • Timeline • Q & A CJCC 2014 VAWA Continuation Webinar

3. Overview • STOP VAWA Formula Grant Program was created under the 1995 Violence Against Women Act • By statute, the STOP Formula Grant Program… • supports communities in their efforts to develop and strengthen effective law enforcement and prosecution strategies to combat violent crimes against women • develop and strengthen victim services in cases involving violent crimes against women. • ONLY covers the crimes of domestic violence, dating violence, sexual assault and stalking CJCC 2014 VAWA Continuation Webinar

4. New Allocation Requirements CJCC 2014 VAWA Continuation Webinar

5. Eligibility • Awards are limited to 2013 Competitive Award recipient organizations • that provide services to victims of or CJ activities to combat DV, dating violence, sexual assault and stalking • and are operated by a public agency, a nonprofit organization, or a combination of such agencies or organizations. CJCC 2014 VAWA Continuation Webinar

6. Eligibility (cont.) • Criminal justice agencies • Victim services organizations • Culturally specific organizations • Population specific organizations • Rape Crisis Centers • Religiously-affiliated organizations CJCC 2014 VAWA Continuation Webinar

7. Other Eligibility Highlights • 25% match for criminal justice agencies • Help applying for CVCP • Compliance with federal and state regulations • Services to victims of federal crimes • Promote victim safety • Prohibit polygraph testing CJCC 2014 VAWA Continuation Webinar

8. Other Eligibility Highlights • Record of effective services • Promote community efforts to aid victims • No charges to victims receiving VAWA-funded services • Nondisclosure of confidential and private information • LVAP 5% certification • Legal assistance requirements CJCC 2014 VAWA Continuation Webinar

9. Program Requirements CJCC 2014 VAWA Continuation Webinar

10. Budgeting and Allowable Costs CJCC 2014 VAWA Continuation Webinar

11. What is the purpose of a budget? • Accountability • Ensures that your agency’s plans are communicated clearly to CJCC • Should be consistent with your narrative and proposed goals • Must use Excel Worksheet this year • ***CJCC will not pay for expenses that are not in the approved budget*** CJCC 2014 VAWA Continuation Webinar

12. Personnel Includes employees, volunteer time and over-time Gross Pay, FICA & Fringe benefits (e.g. Retirement) Amount claimed this period Gross pay x % of time = amount claimed ($1,000 x 80% = 800.00) Volunteer time valued at $12 per hour Volunteer dollars recorded in “Volunteer” column carried over from Volunteer Monthly Time Record CJCC 2014 VAWA Continuation Webinar

13. A. (1) Personnel/Salaries CJCC 2014 VAWA Continuation Webinar

14. A. (2)Personnel/Fringe Benefits CJCC 2014 VAWA Continuation Webinar

15. Travel Expenses Must abide by State of Georgia Travel Regulations/Local/Federal Travel Regulations http://sao.georgia.gov/state-travel-policy http://gsa.gov/perdiem Prior approval for out-of-state travel Lodging, airfare, transportation/cab fare and meals Mileage – show number of miles x approved rate Expenses must be supported with receipts Record Mileage log Training related expenses – all trainings for which you would like to be reimbursed submitted 30 days prior to paying registration CJCC 2014 VAWA Continuation Webinar

16. Travel Guidelines- Things to Remember!! • Funding is not authorized for lodging within 50 miles of the subgrantees’ place of business • Funding is not authorized for meals within thirty (30) miles of the subgrantees’ places of business, and when traveling outide a thrity-mile radius, the employee must be away for more than 12 hours • According to the Federal Travel Regulation (FTR), travelers are entitled to 75% of the prescribed meals and incidental expenses for the first and last day of travel. CJCC 2014 VAWA Continuation Webinar

17. B. Travel CJCC 2014 VAWA Continuation Webinar

18. Equipment Expenses Item must cost $5,000 or more to be considered as equipment Copy of invoice for equipment must be attached to the reimbursement Equipment inventory list maintained Equipment purchases must be approved before purchasing Cost of equipment not exclusively used for VOCA activities must be prorated CJCC 2014 VAWA Continuation Webinar

19. C. Equipment CJCC 2014 VAWA Continuation Webinar

20. Supplies Description of expense “Office supplies” – listed in budget detail Postage All “equipment” under $5,000 Receipts for expenses must be maintained at your agency CJCC 2014 VAWA Continuation Webinar

21. D. Supplies CJCC 2014 VAWA Continuation Webinar

22. Printing/Media Acknowledge funding source Wording located in subgrantee manual – may depend on whether entire publication or only portions are funded --“This project is supported by Award No. _____ awarded by the Office for Victims of Crime, office of Justice Programs and administered by the Criminal Justice Coordinating Council” Provide example 30 days before purchase for budget approval Submit copy of final brochures, etc with request for reimbursement CJCC 2014 VAWA Continuation Webinar

23. E. Printing CJCC 2014 VAWA Continuation Webinar

24. Other Rent, Local/Long distance, Cell phone, Utility bill (time periods should be noted in description) Copy of contractual/consultant agreement should be submitted to CJCC and kept on file CJCC 2014 VAWA Continuation Webinar

25. F. (1)Other/Costs CJCC 2014 VAWA Continuation Webinar

26. Contractual/Consultant Policies Fees cannot exceed $450/day or $56.25/hour Written contract Services to be performed Rate of compensation – should be reasonable according to past billing history or market rate (submit samples to CJCC) Length of time services will be provided Payment for services rendered Services during contract period CJCC 2014 VAWA Continuation Webinar

27. F. (2) Other/Consultants CJCC 2014 VAWA Continuation Webinar

28. Budget Summary CJCC 2014 VAWA Continuation Webinar

29. Matching Funds – VAWA Criminal Justice Agencies ONLY CJCC 2014 VAWA Continuation Webinar

30. Matching Funds (cont.) Same use as federal funds Expended/obtained during contract period Records of match maintained Source Amount Period used Contracts should be current CJCC 2014 VAWA Continuation Webinar

31. Matching Funds (cont.) 25% of Total Project Cost Cash – any allowable item or service paidfor by the agency. In-Kind – a donation of tangible expendable goods, services or work space including allowable volunteer time. CJCC 2014 VAWA Continuation Webinar

32. Unallowable Expenses Non-budgeted items Bonuses Entertainment (including food) Alcohol Fundraising Non-grant related Accounting/Bookkeeping expense Renovations/construction – unless making services ADA compliant (e.g. wheelchair ramp) See p. 22-23 of RFA for more allowable and unallowable costs CJCC 2014 VAWA Continuation Webinar

33. Online Application Instructions • Agencies with more than one 2013 award must submit an application for each grant number to receive continuation funding for that award • Applicants will not be able to log out or log back in once the application is started • CJCC recommends that each applicant compile all information requested in this RFP before beginning the online application • Allow 2-3 hours for completion CJCC 2014 VAWA Continuation Webinar

34. Online Application Instructions • Technical difficulties or emergency circumstances? Contact Shontel Wright immediately at Shontel.Wright@cjcc.ga.govor 404.657.1961 • Applications must be submitted by 11:59pm on Saturday,May 31, 2014. • There is no commitment on the part of CJCC to fund an application or to fund it at the amount requested. CJCC 2014 VAWA Continuation Webinar

35. Completing the Online Application CJCC 2014 VAWA Continuation Webinar

36. Common Errors • Wrong grant number • Budget format • Miscalculating match • Wrong agency name • Unallowable and unreasonable costs • Not submitting the attachment(s) • “Mixing” victim services and CJSI CJCC 2014 VAWA Continuation Webinar

37. Continuation Award Timeline CJCC 2014 VAWA Continuation Webinar

38. Q & A ? CJCC 2014 VAWA Continuation Webinar

39. Conclusion • Remember to read the RFA carefully and CONTACT us! We’re here for you! Betty Barnard – betty.barnard@cjcc.ga.gov – 404-654-5691 Jonathan Peart – peart.jonathan@cjcc.ga.gov – 404-657-1973 Shontel Wright – shontel.wright@cjcc.ga.gov – 404-657-1961 • Thank you - we appreciate your service and dedication to victims in Georgia CJCC 2014 VAWA Continuation Webinar