GCC is on a Mission! To Greater Heights and Depths

1. GCC is on a Mission!To Greater Heights and Depths College Effectiveness Council September 14, 2010 2:30-4:00 pm CWL Auditorium

2. Welcome New CEC Members & Guests Ms. Lauren Bolin SGA President Mr. Vy Nguyen SGA Vice President Dr. Wade Graves Faculty Association President Mr. Marc Payne Vice President for Student Services Ms. Kathleen Elberson Mathematics Professor & QEP Co-Director Dr. Debbie Smarr Institutional Assessment Analyst & QEP Co- Director Dr. David Foster Faculty Representative Mr. Stanley Henderson Faculty Representative Ms. Frances Haratyk Staff Representative Ms. Rosemary Bruce Staff Representative

3. Rules of Engagement Keep it simple Keep it real Keep your sense of humor

4. Agenda • 2:30 GCC is on a Mission to Greater Heights and Depths! • 2:40 Journey to Qualityville • Leading the Way – Alan • What was accomplished in 2009-10 and What’s Up for 2010-11? • Instructional Services • Academic Studies – Tony and Program Coordinators • Workforce Education – Steve and Program Coordinators • South Campus – Kim T • Instructional Services - Jeanie • Business Services – Giles (5 min) • Information Technology – Gary (5 min) • Student Services – Marc (5 min) • Resource & Community – Roy (5 min) • 3:45 What’s Up with Goal Teams? – Keri, Jean, Kim T, Kim F • 3:50 What’s Up with SACS Sub-C? – Jeanie & DP • 3:55 RightOn Course: GCC IE Cycle – Sept & Oct • 4:00 Adjourn!

6. GCC Mission and Vision Mission Statement The mission of Grayson County College is to cultivate student success and community building in North Texas by: • Recognizing our interdependence with various communities • Providing a broad and dynamic curriculum to support university transfer, career technical education, developmental, and community education • Developing innovative curricula and services facilitated by appropriate technology • Creating a supportive learning environment • Promoting diversity and cultural enrichment • Supporting economic development • Committing to an institutional effectiveness process for continuous improvement in the pursuit of excellence. Vision Statement Grayson County College is a premier learning college that transforms individuals, builds communities, and inspires excellence. Approved by President's Executive Council May 26, 2009 Approved by GCC Board of Trustees June 23, 2009

7. GCC Goals and Viking Values GCC Institutional Goals (approved by President’s Executive Council July 28, 2009) • GCC will intensify efforts to ensure student success and student support. • GCC will demonstrate academic quality by tracking and documenting student learning. • GCC will respond to learning opportunities that will meet the ever-changing needs and interests of its diverse and dynamic college community. • GCC will stress accountability based upon on-going, systematic assessment practices and fiscal responsibility to implement improvements. Viking Values • Excellence We strive to improve every day • Accountability We are accountable to ourselves and each other for student success • Teamwork We help one another shape meaningful lives • Integrity We do what is right • Respect We value each member of the community Goals approved by President's Executive Council July 28, 2009

8. CEC Function • Makes planning decisions • Makes recommendations to the president, the board of trustees, and the executive council • Supports strategic planning initiatives, accreditation, assessment, and program review for continuous improvement • Identifies significant initiatives to include in the Quality Enhancement Plan • Provides in depth development of action plans for strategic goals of the College • Promotes communication and representation across campus and among colleagues

9. Leading the Way What does the CEC have to do with the PEC? Responses: • Instructional Services – I have no clue • Business Services – I don’t know • Information Technology – I don’t know what the PEC is • Student Services – Umh, I’ve heard of CEC, no clue • Community Resource – do not know

10. Leading the Way What does SPOL have to do with the Journey to Qualityville? Responses: • Instructional Services – I know that term but don’t know • Business Services – I can’t really answer that one either • Information Technology – It takes planning to get to quality • Student Services – Ties our money to our goals • Community Resource – has to do with SACS accreditation, SPOL gathers info to document progress and meeting of goals

11. Leading the Way What is a goal team and why would you want one? Response: • Instructional Services – to improve what we do • Business Services – I would assume a committee to work toward our goals and that would be the only way to meet the goal • Information Technology – I don’t know • Student Services – goal team aligns with strategic goals and decides what to do to obtain your goals • Community Resource – advisory committee for each dept to help look at program objectively and make suggestion for improvement

12. Leading the Way Do goal teams implement projects or have budgets? Who does? Responses: Inst Serv – different dept BusiServ – individual dept Info Tech – I don’t know Stu Serv – VP level Comm Res – individual dept Responses: • Inst Serv - no • BusiServ - no • Info Tech – yes and no • Stu Serv - no • Comm Res - no

13. Leading the Way Last year, our Goal Team Leaders and Members worked hard to analyze data and recommend strategic initiatives to achieve our GCC goals. Many of the 28 initiatives have been completed or are in progress. Four of the 28 initiatives are bulleted below. As each of our Vice President’s share progress on initiatives in their area, listen for evidence of 4 of the initiatives recommended by the goal teams. When you hear a reference to one of the four sound out a “YES.” • Student Success, Dr.Harvey – Recommended implementation of a Learning Frameworks Course • Student Learning, Dr. Sorensen – Recommended that a process be developed for systematically assessing ILOs, PLOs, CLOs • Community & Outreach Goal Team, Dr. Teel – Recommended an online repository of current data • Accountability Goal Team, Ms. Faris – recommended more Staff Development opportunities

14. What was Accomplished in 2009-10 and What’s Up for 2010-11? • Instructional Services • Academic Studies – Tony & Program Coordinators • Workforce Education – Steve & Program Coordinators • South Campus – Kim T • Instructional Services Division - Jeanie • Business Services – Giles • Information Technology – Gary • Student Services – Marc • Resource & Community – Roy

15. SACS Sub-C Update and GCC Policy Failure to Comply with Reporting Requirements If an institution fails to follow the substantive change policy and procedures of the Commission on Colleges, it may lose its Title IV funding or be required by the U.S. Department of Education to reimburse it for money received by the institution for programs related to the unreported substantive change. In addition, the institution’s case may be referred to the Commission for the imposition of a sanction or for removal from membership. Revised for the Principles of Accreditation: February 2004 Revised: Commission on Colleges, December 2006 Adopted: Commission on Colleges, June 2008 Revised: Board of Trustees, Commission on Colleges, June 2009

16. Colleagues, • Att 1 is the Commission’s August 20, 2010 approval of our SACS Substantive Change submitted March 22, 2010 (att 3).  All submissions for notification and approval were approved.  • However, we were dinged on two counts: • Implementation date on cover letter (Spring 2009) and prospectus (January 2010)for the Certificate, Texoma Regional Police Academy did not match.  • More importantly, Dr. Wheelan states in the last paragraph, “We accept the late notification and request no additional information from you.  The College’s procedure for the timely reporting of substantive changes was reviewed by the Commission on Colleges in June 2009.  I do hope that the late reporting contained in your letter is not indicative that the procedure is faulty.” • Please review the checklist on pp 3-4 in the COC SACS Substantive-Change policy . • Please review GCC’s Substantive Change Policy included in our April 9, 2009 submission to the Commission (att 2 pp 7-20).  Remember, substantive changes require prior notification and approval.   • Thank you for your work in preparing prospectus documents and congratulations on a successful Substantive Change Process, • Debbie

17. GCC IE Cycle Sept & Oct • College Effectiveness Council Environmental Scanning http://www.grayson.edu/~stark/CEC/CEC%20SWOT.pdf • Once the academic year is underway, College Effectiveness Council looks at environmental trends within and outside of the College, including performance data and reports from workgroups on student success • Fall Status Reports on Planning Objectives • Unit managers are asked to enter status reports into SPOL three times during the year – this first status report should be a reflection on early progress towards meeting objectives and on experiences from the Summer semesters – unit managers will use student success and/or other data to analyze preliminary results http://think.grayson.edu/spolnet/ • Shooting for Student Success – Fall Harvest • Team building event to assess the first SPOL Fall Status Report http://www.grayson.edu/~stark/staffDevelopment.asp 2010 Summer Series

18. 2010-2011 Quarterly CEC Meetings2nd Tuesday in Sept, Nov, Feb, and Apr, 2:30-4:00 pm September 14 Review and assess mission 2009-10 End of year results and improvement plans by division Assess CEC SACS Sub-C November 9 SACS Compliance Certification Strategic Priorities February 8 April 12