Oracle Flex Office. Joseph Gumina Vice President, International Real Estate January 25, 2010. Flex Office – What is it?. Flex office – Consists of various work styles Dedicated - assigned workspaces Desk Sharing/Hoteling – unassigned workspaces Telecommuting/Work from Home – work remotely.
Vice President, International Real Estate
January 25, 2010
Workspace no longer 4 walls and access point – now includes laptops, PDAs, Smartphones, iPhones, Blackberries, MFDs, homes, customer sites, hotels, planes, trains, cars, Starbucks, etc.
Objective: Use facilities more efficiently/cost effectively, reduce idle time, leverage technology, streamline workspaces to job functions.
Meanwhile, rent/opex continues 24/7, occupied or not
Objective: Minimize space requirement & costs, maximize utilization
Issues: Management acceptance, work distractions, lost teamwork/synergy/camaraderie, sense of disconnection, change in work habits, small homes/apartments, lack of adequate workspace, no broadband access, legal liabilities/risk management, furniture & equipment provision and cost, etc.)
Yes – Employees always coming and going
Everyday examples follow same concept:
Restaurants – Limited tables. Diners come in, diners leave. Tables turned continuously.
Rental Cars – Limited cars. Someone picks up, someone drops off. Cars used continuously.
Hotels – Limited rooms. Someone checks in, someone checks out. Rooms turned up to 30 times per month.
Why not offices? – Employees coming and going constantly, just like hotels - limited “rooms” (i.e. workstations) accommodate many “guests (i.e. employees) - hence the name “hoteling”. Why dedicate costly space/workstations to employees frequently out?
Criteria for desk-sharing
12 -15 - assigned space
3 -11 - desk sharing/hoteling
0 - 3 - remote/work from home
61 - 100% - assigned space
0 - 60% - desk sharing/hotels
Start low, increase ratios as appropriate
2:1 to 3:1 - sales
4:1 to unlimited – consulting
Analyst, support services
Front office, sales,