Exceptions to Policy
PERMS processing reminders & tips
Waivers & student's account
Eligibility RequirementsGraduate School Processing Memo
Class Code 6 Graduate
Include date in PERMS waiver section RCR Date
Full time enrollment
Include date in PERMS wavier section Engl Ex Dt or enter Scheduled date in PERMS Conditions
NADC & UNDG
May not carry an “incomplete” for more than 1 semester
Must reside in the state of Washington
Driven by position funding & FTE
Appointment for the entire semester (8/16-12/31, 1/1-5/15 or 8/16-5/15)
FTE at least 25% to 50%
Enrolled as a full time student 10-18 credits
Operating Fee Waiver (OFW)
State or F & A funded (001-01, 148-02, 148-05)
Non-academic department may need to request approval
All But Dissertation Waiver (ABD)
Competitive extramural grant funded
Meets all the eligibility requirements for an assistantship
Completed all formal course work on their program of study
Prior to semester seeking the ABD waiver
Successfully passed the preliminary exam
ABD waiver available for only up to 5 academic semesters
Waiver Options Continued
Non-Resident Waiver (NR)
Is not charged to any departmental account or grant
NR waiver guaranteed for ONE year only for domestic students
Encourage students to apply for WA residency – takes 1 year
Qualified Tuition Reduction (QTR)
Grant funded positions should receive QTR unless job class 9904 or approved for the ABD waiver
TNA & BNA grants: can provide an override account in the PERMS waiver section under QTR OvrAcct
Any override account provided pays for the QTR for the entire semester. Please contact Payroll Services w/questions.
QTR is a fringe benefit of employment
EAA does not change the QTR funding when it is on Override status
Any EAA or PA submitted after the PERMS action is approved may have waiver implications. Please contact the Graduate School if you have questions.
Exceptions to Policy
When do you need to submit a memo to the Graduate School?
FTE > 50%
Split funded appointments
Additional appointment: Time-slip working more than 5hrs/week
GPA less than 3.0 – need to reinstate student
PERMS Processing & Tips
POSN = Job Class in DEPPS
Two waiver lines for academic year appointments
If no funding in DEPPS for position enter a comment in “conditions”
If English exam is need: enter comment in “conditions”
When submitting a “change” action, it does not allow you to add waiver- enter waiver information in “conditions”
If the actions has been approved by GS but not yet in DEPPS and you need to change or update a waiver- discard pending action and re-submit
Waivers & Student Account
Waiver downloads do not happen when Payroll is open
Have students pay their portion of tuition or sign up for payroll deduction prior late fees being applied
Students cannot sign up for payroll deduction if their appointment is not in DEPPS
Correct waivers cannot be applied if the student is not enrolled full time
Late fees cannot be removed if students don’t pay their portion of tuition
Department should contact the Graduate School if waivers have not posted by the 3rd week of classes
Fellowships and traineeships vary considerably, each with its own set of guidelines and restrictions, usually set by the funding agency
Stipend of at least $800/month
Engaged in research activity
Enrolled full time: 10-18 credits or
In their final semester and previously funded on assistantship or
Sponsored Student Tuition & Waiver form
Non-Service Payment Form
Ph.DFellowship Tuition Support Program
Supplement the fellowship cost of education allowance up to 50% of current resident tuition rate
The Short-term Parental Leave plan provides up to four consecutive weeks of leave for the period directly before or after the birth or adoption of a child. During this time, the student continues to be enrolled and, if on an assistantship appointment, the student will continue to receive graduate assistant benefits (i.e., tuition waivers will remain in place), health benefits, and his/her salary.
Short-Term Parental Leave Form
Health & Wellness
Commonly Asked Questions
What are the different assistantship classifications?
When is tuition due?
When are tuition waivers applied to a students account?
How are waivers determined?
What should a student do if they have already received one (1) year of NR waiver, but has not yet applied for WA residency?
If the student is All But Dissertation and on an assistantship do they need to be enrolled in 10-18 credits?
Commonly Asked Questions Continued
What should you do if the position funding changes after you submitted the PERMS action?
How can a student enroll in payroll deduction?
Our student is supposed to receive a tuition waiver, but has not posted to their student account. What can I do?
How many years can someone with an assistantship receive a NR waiver?
How do students receive their Health Insurance?
How will a student’s assistantship be affected if the student cancels enrollment in the middle of the semester?