Word Lesson 9 Enhancing Documents

1. Word Lesson 9Enhancing Documents Microsoft Office 2010 Advanced Cable / Morrison

2. Objectives • Modify the document background color and effects. • Apply shading and borders to text, paragraphs, and pages. • Create a watermark. • Format drop caps. 2 2

3. Objectives (continued) • Create a sidebar and a pull quote using text boxes. • Repeat text box contents on multiple pages. • Change the orientation of text in text boxes. • Modify and create document themes.

4. Vocabulary • chain • drop cap • gradient fill • pull quote • sans serif fonts • serif fonts • serifs • sidebar • story • watermark 4 4

5. Formatting Document Backgrounds • Modifying the page background can make documents more interesting in appearance. • The formats applied will depend on how the document will be distributed. • Online or color printout: color highlights and shading are most effective • Black and white printout: light colors and shading patterns are best

6. Formatting Document Backgrounds (continued) • Modifying the Document Background Color and Effects: • Several formats are available, including gradients, textures, and patterns. • A gradient fillis a gradual blending together of two or more fill colors. • Pictures can also be used for the page background.

7. Formatting Document Backgrounds (continued) • Modifying the Document Background Color and Effects(cont): • Fill Effects dialog box

8. Formatting Document Backgrounds (continued) • Applying Shading and Borders to Text, Paragraphs, and Pages: • You can set apart sections of a document by applying shading and borders. • You can add shading and borders to: • An entire page • A paragraph or group of paragraphs • A letter, word, or group of words

9. Formatting Document Backgrounds (continued) • Applying Shading and Borders to Text, Paragraphs, and Pages(cont): • Borders tab in the Borders and Shading dialog box

10. Formatting Document Backgrounds (continued) • Applying Shading and Borders to Text, Paragraphs, and Pages (cont): • Page Border tab in the Borders and Shading dialog box

11. Formatting Document Backgrounds (continued) • Creating a Watermark: • A watermarkis a ghost image that appears behind the content of a document. • Word offers several options for creating watermarks in documents. • To see a watermark on screen, you must view the document in: • Print Preview • Print Layout or Full Screen Reading view

12. Formatting Document Backgrounds (continued) • Creating a Watermark(cont): • You can create either a text or picture watermark. • The formats for the text or image of a watermark are stored within the header and footer panes. Printed Watermark dialog box

13. Formatting Drop Caps • A drop capis a letter or word at the beginning of a paragraph that is larger than the rest of the text. • Drop caps are used to draw attention to the content. Drop Cap dialog box

14. Formatting Text Boxes • Many types of documents include special sections of text that are formatted differently. • Text boxes can be used to position the special sections of text and to apply various formats. • You can adjust the text box size, and change the alignment of text inside the text box.

15. Formatting Text Boxes (continued) • Creating a Sidebar: • A sidebaris distinct, supplemental text added to a document such as a magazine or newspaper article to highlight the main text. • The text contained within a text box is called a story. • A chain is a series of links that lets the story flow from one text box to the next.

16. Formatting Text Boxes (continued) • Creating a Sidebar(cont): • Sidebars are formatted in text boxes. • The Text Box gallery in Word’s Building Blocks Organizer provides several preformatted text boxes. Building Blocks Organizer dialog box

17. Formatting Text Boxes (continued) • Creating a Pull Quote: • A pull quoteis a line or phrase excerpted from the main text and used to draw attention. • Pull quotes are formatted in text boxes. • Word’s Building Blocks Organizer provides preformatted text boxes that are especially designed for pull quotes.

18. Formatting Text Boxes (continued) • Repeating Text Box Contents and Changing Text Direction: • To repeat text box contents: • Insert a text box item in a header or footer. • Position the text box where you want the contents to print. • The orientation of text within text boxes can be changed. • The default setting is to show the text in a horizontal orientation.

19. Formatting Text Boxes (continued) • Repeating Text Box Contents and Changing Text Direction (cont): • Enhanced Get Fit 3 document

20. Modifying Document Themes • Themes can quickly change and improve the appearance of documents. • Each theme defines three document elements: colors, fonts, and effects. • Fonts • Serif fontshave serifs(small lines or curls) at the ends of characters. • Sans serif fontsdo not include the serifs.

21. Modifying Document Themes (continued) • To apply a theme, you can: • Use a built-in theme • Modify an existing theme • Create your own theme Create New Theme Colors dialog box

22. Summary In this lesson, you learned: • Changing document backgrounds can enhance the appearance of a document and make the document easier to read. • Shading and borders enable you to set apart sections of a document.

23. Summary (continued) • Watermarks are often used to print logos or text on company stationery. A watermark can be created from text or a graphic and formatted to appear behind the document content, or the image can be impressed in the paper when the paper is manufactured. • Drop caps are used to draw attention to the content in a document.

24. Summary (continued) • Sidebars and pull quotes are used to highlight content in a document. Several Quick Parts are available to help you quickly create professional text boxes to format these features. • You can repeat text box contents on every page or section of a document by inserting a text box in a header or footer.

25. Summary (continued) • You can change the direction of text in a text box so that the text reads from top to bottom or from bottom to top. • You can override formats within the many built-in themes for a single document, or you can modify the formats and then save the changes using a new theme name.