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FAR Part 8.4 – Federal Supply Schedule Process Map1 of 2

THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy. FAR Part 8.4 – Federal Supply Schedule Process Map1 of 2.

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FAR Part 8.4 – Federal Supply Schedule Process Map1 of 2

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  1. THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy. FAR Part 8.4 – Federal Supply Schedule Process Map1 of 2 **SEE FAR 8.404: When using FAR 8.4, do not combine with FAR Parts 13, 14, 15, or 19 (except for bundling) Prepare solicitation in accordance with procedures for orders for supplies or services not requiring a Statement of Work (SOW) at FAR 8.405-1 or special ordering procedures established by the GSA (SEE FAR 8.403) Determination to source through required or optional FSS (FAR 8.002) Is this for supplies or services not requiring a Statement of Work? Yes Single Is this a single order or a GSA BPA? Follow BPA establishment procedures at FAR 8.405-3 in addition to the procedures at either 8.405-1, 8.405-2 or ordering procedures established by the GSA (SEE FAR 8.403) Contract Specialist/Contracting Officer BPA BPA Prepare solicitation in accordance procedures at FAR 8.405-2 for Services Requiring a Statement of Work or special ordering procedures established by the GSA (SEE FAR 8.403) No Contract Specialist/ Contracting Officer Is this a single order or a GSA BPA? Contract Specialist/Contracting Officer Single Finalize solicitation and prepare for required reviews and issuance Obtain required solicitation reviews and approvals in accordance with agency procedure: NOAA AGO Handbook When applicable, answer vendor questions, amend RFQ Request Quotes using procedures at either 8.405-1, 8.405-2 or ordering procedures established by the GSA (SEE FAR 8.403) Go to Map 2 FAR 8.4 Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer

  2. THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy. FAR Part 8.4 – Federal Supply Schedule Process Map2 of 2 From Map 1 FAR 8.4 Receive quotes If applicable, negotiate price reductions (and both price and non-price terms and conditions) with vendor quote that represents the best value (See FAR 8.405-1 and 8.405-2) Evaluate quotes in accordance stated evaluation criteria (See FAR 8.405-1 and 8.405-2) If agreement cannot be reached, negotiate with other vendors that responded to the RFQ Cardholder Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Document selection in accordance with the documentation requirements at either 8.405-1, or 8.405-2 If awarding a BPA, document in accordance with FAR 8.405-3 in addition to 8.405-1 or 8.405-2 Obtain contractor signature on award (if required to form offer and acceptance) Sign Award and create administrative record of award obligation in C* Prepare Award in C* Obtain required award reviews and approvals in accordance with agency procedure: NOAA AGO Handbook Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer Contract Specialist/ Contracting Officer FPDS Entry (obtain review and approval when required by local policy) Provide Post award information to unsuccessful quoters in accordance with FAR 8.405-2(d) Contract Specialist/ Contracting Officer Go to APG Post Award Contract Specialist/ Contracting Officer

  3. THIS IS A GENERAL REFERENCE ONLY – SEE NOAA APG CHAPTERS for specific guidance and references to applicable statute, regulation, DOC policy, and NOAA policy. LEGEND Decision Trigger Letter Link Activity New Activity

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