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Project Scheduling & Budgeting

Project Scheduling & Budgeting. CEE 402 Engineers Without Frontiers Lecture 6 February 26, 2003. Basic Project Management Cycle. Initiation Phase Team formation Goals Objectives Planning Phase Scheduling of tasks Budgeting (resource management) Control Phase

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Project Scheduling & Budgeting

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  1. Project Scheduling & Budgeting CEE 402 Engineers Without Frontiers Lecture 6 February 26, 2003

  2. Basic Project Management Cycle • Initiation Phase • Team formation • Goals • Objectives • Planning Phase • Scheduling of tasks • Budgeting (resource management) • Control Phase • Periodic adjustment of the PLAN • Closeout Phase

  3. Basic Project Management Process

  4. Class Objectives Discuss approaches for developing a project PLAN • Schedules • Budget Illustrate the use of a project PLAN for • Project monitoring • Project controlling

  5. Project Plan • Work Breakdown Structure (WBS) • Hierarchy of tasks & work packages • Estimated task durations • Responsibility Chart • Allocation of tasks to individuals • Schedule • Bar/Gantt chart • Network diagram • Costs & Budgetsork Breakdown Structure (WBS)

  6. Hierarchical WBS

  7. Building Renovation (Example) • Design • Pre-Renovation • Renovation • Furnish • Post-Renovation

  8. Example of a WBS with Details

  9. Sample Responsibility Matrix

  10. Project Schedule • Bar or Gantt Chart • Network Diagram • Critical Path Method (CPM) • Program Evaluation & Review Technique (PERT)

  11. Example of a Gantt Chart

  12. Gantt Chart

  13. Project Schedule • Bar or Gantt Chart • Network Diagram • Critical Path Method (CPM) • Program Evaluation & Review Technique (PERT)

  14. Example of CPM

  15. Example of Gantt Chart showing critical path

  16. Gantt chart showing critical activities

  17. Basic Project Management Cycle • Initiation Phase • Team formation • Goals • Objectives • Planning Phase • Scheduling of tasks • Budgeting (resource management) • Control Phase • Periodic adjustment of the PLAN • Closeout Phase

  18. Costs & Budgets Major concerns of every project is to control • Time • Costs Issues affecting costs • Amount of time charged by workers • Duration of time from start to finish • Time lost due to • Factors with control of management • Factors beyond control of management • Resources required to perform project

  19. Cost classification • Recurring vs. Nonrecurring • Fixed vs. Variable • Direct vs. Indirect

  20. Budgets A budget is a plan that describes authorized expenses for a specified period of time. Budgets would often include: • Start-up costs (fixed) • Resources needed e.g., labor, materials (direct) • Unit cost for resources (direct) • Indirect costs • Total project cost • Cost sharing

  21. Basic Project Management Process

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