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Department and District 12 Overview on priorities and issues January 18, 2011

Ashe Southwest Penn Section. Department and District 12 Overview on priorities and issues January 18, 2011. Presented by:  Joe Szczur, P.E., District Executive, PennDOT District 12-0. Quality Systems. Project Delivery. Maintenance/ Operations. Environmental Geo Tech Traffic Survey

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Department and District 12 Overview on priorities and issues January 18, 2011

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  1. Ashe Southwest Penn Section Department and District 12 Overview on priorities and issuesJanuary 18, 2011 Presented by:  Joe Szczur, P.E., District Executive, PennDOT District 12-0

  2. Quality Systems Project Delivery Maintenance/ Operations • Environmental • Geo Tech • Traffic • Survey • Right of Way • Utilities • District Maintenance • Municipal Services • Permits • - County Maintenance • - Equipment Division • -Planning &Programming • Design • Highway Design • Bridge Design • Construction • Finals • Materials • Human Resources • Fiscal • Quality • CRC ISO 9001-2008 – Project Delivery ISO 14001- Environmental

  3. District 12 Interesting Facts • 784 employees • District 12 covers 3,627 miles of roadway. • 2,339 bridges • During winter operations, District 12 covers 8,240 miles of roadway in four counties • $238 million in 76 projects in calendar year 2010 • District 12 has: 10 Cities 190 Municipalities • Total population: Nearly 775,000

  4. Striving to meet our Values in District 12 • SERVICE • INTEGRITY • PEOPLE • PERFORMANCE • RELATIONSHIPS • TEAMWORK/ COOPERATION

  5. Primary Focus Areas • Bridges • Maintenance Efficiency • Project Delivery • Safety • Operations Management

  6. Fiscal Management – Funding Breakdown Required Slide

  7. FFY 2011 – TIP Update FFY 2009 – 2012 District 12 $680,436,122 FFY 2011 – 2014 District 12 $481,349,059 $1,318,540 Local $297,867,688 State $381,249,894 Federal $585,000 Local $162,317,435 State $318,481,624 Federal

  8. District 12 FFY2011 TIP $481,349,059

  9. Project Delivery • Meet let dates/Own Project Schedules • On budget • No design errors • No notice of violations

  10. $ 1.2 billion over 6 years

  11. PennDOT District 12’s Top 20 Project nameEst. Let DateConsultant I-79 Restoration June 2011 SPK PA 21/ Easy Street May2011 Orth Rodgers Trafford Bridge Sept 2011 Mackin US 19 Corridor Imp August 2012 Trans Torchlight Int. May 2014 GAI I-70/I79 N-SR136 June 2014 Gannett-Flemming I-70 over SR 481 Nov 2014 McCormick/Taylor I-79/ I-70 Int. S. Junction Aug 2011 HDR I-70; SR 136-I79S Sept 2015 Gannett-Flemming I-79 Meadow Lands Jan 2011 Gannett-Fleming SR21Masontown Bridge Sept 2011 SAI SR 119 Jacobs Creek Feb 2011 SP&K SR 21Thompson Xing June 2014 SP&K US 119/819 Int. Feb 2012 AECOM (DMJM) SR 30 Jeanette Nov 20111 SP&K New Stanton Int. June 2015 URS Bentleyville Int. June 2015 MS

  12. District 12 Major Structures Needing Work Estimated Design/Construction CostsConsultant - Contractor • (SD) Masontown (SR 21) –$65 M SAI -- • (SD) Point Marion (SR 88) – $27 M HDR Swank • (SD) Memorial (SR 119) – $19 M AERCOM Balfour • (SD) Donora-Monessen (SR 1077) –$30 M SAI J.F. Shea • (SD) Freeport (SR 356) –$65 M M&M J. B. Fay • (SD) Seward (SR 56) – $12 M L R Kimball New Enter • (SD) Trafford (SR 130) –$15 M Mackin -- • (SD) County Line (SR 119) –$21 M SPK Gulisek • (SD) Layton (SR 4038) –(Single Lane) $32 M -- Gregori • (SD) Donora-Webster (SR 1022) $40 M Baker -- • (SD) Charleroi-Monessen (SR 2018) –$40 M Baker/HDR J.B.Fay • (SD) West Newton (SR 136) –$10 M Dist 12 Clearwater • (SD) Salina (SR 1060) –(10 Ton Limit) $13 M Total $389 M (Estimated) SD area =31.1% SD= Structurally Deficient SD area with these projects 21.3% Green color = Fully Programmed on Draft TIP Orange Color = Under Construction or Complete RED = Closed Major Bridges M= Millions

  13. Project Delivery – Meeting Let Dates • Continual evaluation of Project Status • Monitor through meetings • Project Delivery (monthly) • Letting Schedule (monthly) • In-Depth Project reviews (bi-weekly) major projects • Project Specific (as required) • Monitor through Open Plan

  14. Project Delivery – Schedule ManagementDistrict 12 & Statewide Trend • DD006 Open Plan Portfolio on Schedule Percentage of Projects meeting baseline let dates

  15. Project Delivery – Owning Project Schedules • Project Managers: monitor & maintain project schedules. • PMs identify & communicate issues that impact the baseline. • Portfolio Manager: evaluates schedules to maintain commitments. • Resolve issues effecting the schedule & communicates to Units when action is required. • ADE-Design: identifies & discusses project issues with: • Design Unit • District Staff (Maintenance/ Construction) • Central Office

  16. Project Delivery – On Budget • PM’s provide completed ‘Cost Driver Analysis’ forms to the District Estimator • PM’s provide the District Estimator with project estimates more frequently on all non design build projects • District Estimator to be included in Scoping Field Views, Constructability Reviews and/or be provided with DFV reports • District Estimator to provide “planning” estimates for TIP updates beginning with the FFY 2013 update • Continue our Low Bid internal tracking report

  17. Asset Management – Bridges • Department’s Bridge Focus Areas • Our Bridge Population • District Strategy • SD Bridges • Bridge Preservation • Inspection and Analysis Timeliness

  18. District 12-0 Bridge Challenge • District 12 is responsible for 2,342 bridges in it’s four county area – Ranking us 4th in the state. • District 12 has both the highest percent of both SD bridges (28.31) and percent of SD deck area (25.92); compared to (28.26) and (31.10) a year ago. SR 3081

  19. Interstate 70 December 2005

  20. I-70 Tractor Trailer Bridge Collision October 2010

  21. District 12 Bridges

  22. 5,592 Structurally Deficient Bridges

  23. SD Deck Area by Structure Length

  24. SD Bridges by Structure Length

  25. Asset Management – Bridges SD Bridges • Currently 670 (28.6%) or 1.7 Million SF (26%) • District Strategy = Risk Assessment • Rehab/Replacement utilizing a Balanced Approach • Major Bridges • Small Bridges • Department Forces • Next SD Bridges or “On-Deck” Bridges

  26. Asset Management – Bridges Next SD Bridges • 385 bridges with Decks or Superstructures rated “5” (1.4 million SF) • 509 bridges with decks, superstructures, or substructures rated “5” (1.7 million SF)

  27. Asset Management – Bridges Bridge Preservation • What is it? • Control SD “On Rate” • Actual Rates

  28. Asset Management – Bridges Critical and High Priority Maintenance Needs • “Priority 0’s, 1”s and 2’s” • 2008 Initiative • POAs • Progress!

  29. Asset Management – Bridges Structurally Deficient “On” Rate Actual Deck Area Count 2006/2007 1.6% 3.2% 2007/2008 2.8% 2.9% 2008/2009 0.2% 0.3% 2009/2010 0.7% 0.9% Desired <0.75%

  30. Asset Management - Bridges $1.6 Billion Annual Target for ABP Program Total (typ.)

  31. Asset Management – Bridges SD Bridge Completion Year Number Deck Area 2010 24 137,384 SF 2011 49 72,072 SF 2012 16 105,354 SF 2013 8 299,003 SF 2014 11 127,918 SF

  32. Asset Management – Bridges

  33. Asset Management - Bridges Average Annual Delivery of State-owned SD Bridges (2011-2014) [based on $1.6 Billion Annual Statewide Investment] Annual Deck Area (typ.)

  34. Asset Management – Bridge Inspections Inspection and Analysis Timeliness • Ensure on time inspection of state bridges > 8’ • Ensure on time inspection of local bridges >20’ • Ensure timely review of reports, load ratings and posting recommendations

  35. Asset Management Background - Bridges

  36. Asset Management – Bridge Inspections • Zero tolerance goal • Utilize multiple checks/processes • BQAD monthly compliance report • Query BMS2 • Simplicity in scheduling • AAR • Locals • Notify owners 12 mos. prior to inspection • Tracking prerequisite progress

  37. Asset Management - Bridges • Structurally Deficient Bridges • Goal: Reduce the percentage of State-owned SD bridge deck area in District 12-0 to 13.7% by 2033 (25 year program beginning 2008) District 12 Goal – 13.7% SD Deck Area

  38. Asset Management - Bridges • Structurally Deficient Bridges • Goal: Reduce the number of State-owned SD bridges in District 12-0 to 326 bridges (13.9%) by 2033 (25 year program beginning 2008) District 12 Goal – 326 SD Bridges

  39. Sustainability - Smart Transportation • Identify District’s Capacity Adding Projects (currently six) • Project Managers to work with SPC and Municipalities to develop Land Use Plans • Design to coordinate with HOP office to encourage developers to utilize smart transportation • District represented on SPC Smart Growth Transportation Work Group

  40. Construction Quality– What’s Important? • Construct on time • Construct within budget • Compliance w/ material standards • Pay contractors promptly • Prompt finalization of contracts • Meet or exceed anticipated life cycle

  41. Construct on time – Where are we?

  42. Construct on Time – What is working? • Monitoring of CPM Schedules • Biweekly Progress Meetings • Following Time Extension Requirements • Discuss With APC at quarterly regional meetings

  43. Construct on Time – Challenges • Utility relocations • Right-of-Way clearances • Design activities monitoring and management on design build projects • Lack of Construction Management Software • Bid package construction schedules

  44. Construct Within Budget– Where are we?

  45. Pay Contractors Promptly- Where are we?

  46. Meet or Exceed Anticipated Life Cycle- Where are we at?

  47. Meet or Exceed Anticipated Life Cycle-What’s Working • Pre pavement and deck pour meetings • Risk based inspection of critical activities • Constructability/Maintainability reviews • Workforce Development – Dep./Consultant • Experience of workforce • Monthly Project Delivery Meetings • Yearly Design/Construct/Maintain workshops • Various ISO processes

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