Conference & Group Travel Decision Flow Chart

1. Conference & Group Travel Decision Flow Chart Is an event a conference? Does a group travel request need to be submitted? Yes, check group travel Do we have 20 or more travelers domestic or 10 or more travelers international? Is the event a FACA meeting? No Is the event fully funded by a grant? Yes No Yes, check group travel No Complete NOAA Group Travel Request Form and Submit to DUS/O Requires LO/SO Approval • Does the event meet the following five criteria: • is a meeting, retreat, seminar, symposium, training (5 CFR 410.404); AND • (2) is sponsored by Anyone (Federal or Non-Federal Gov entities); AND • (3) the Agency will expend funds; AND • (4) brings together a group of government employees; AND • (5) includes two or more conference indicators: • i) brochure ii) published agenda • iii) marketed iv) registration required • v) widely gathered Conferences Policy Memorandum 14-01, (NOAA Conference & Group Travel Policy website: http://www.corporateservices.noaa.gov/finance/GROUP.html) No, check group travel Yes to All Criteria • Provide Conference Title, Start Date, & End Date to OCFO 90 days prior to Conference Start Date Conference Cost: > $100K (net) Conference Cost: < $100K(net) Conference Package withGroup Travel Request must be submitted by DAA/SO Director to OCFO, 75 days in advance Requires approval by NOAA LO DAA / SO Director $100k-$499k (net) requiresapproval by the DOC Deputy Secretary >$500K (gross) requires approval by the DOC Deputy Secretary • >$500K (net)requires approval by the DOC Secretary & signed waiver from NOAA Administrator • Requires approval by NOAA CFO, NOAA DUS/O & NOAA COS prior to approval by DOC • (>100k(net)) Check group travel