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Hiring Center Workbench: Recruitment and Selection Functions

Navigate the Hiring Center and access recruitment and selection functions like creating new requisitions, searching applicants, and managing requisitions. Learn how to create requisitions, review applicants, and make offers.

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Hiring Center Workbench: Recruitment and Selection Functions

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  1. Hiring Center Hiring Center Home Page Workbench Page Quick Tips When you first enter the Hiring Center, you are brought to the Workbenchpage. Navigate the Hiring Center by using the Top Navigation Bar. The section you are working in is always highlighted in red. From the Top Navigation Bar you can access the following Recruitment and Selection functions: 7 2 3 4 5 6 • Create New Req – Initiate the requisition process. • Quick Search Box – Search your Applicants, Requisitions and Offers. • My Requisitions – View all requisitions you created that are in Draft, Open, and Closed status. • Requisitions I Need To Approve – View requisitions you need to approve. • Requisitions Awaiting Approval – View requisitions you created that are in the approval process. • Upcoming New Hires – View any applicants you recently hired. Visual Indicators As you navigate though the Hiring Center, you may see visual indicators by an applicant’s name within result lists. Need more information? Access online help tools via the Help Resources links or call the accessHR Service Center at1-888-TX-HHS-HR (1-888-894-4747)M-F, 7 AM - 7 PM CT

  2. Hiring Center How Do I Create A Requisition? How Do I Review My Applicants? From the Workbench page, click a Requisition Title that has applicants attached to it (only Open or Closed requisitions with an Applicant Count of at least one). Scroll down to the Applicants Tab on the Requisition Profileto view all applicants associated with your requisition. • Select the Create New Req link from the Requisitions Quick Search Box on the Workbench page. • Enter all required information (i.e., all fields in red and marked by an asterisk). • Search for a position by Position Number. • Review the position title that pre-populates into the Functional Titlefield because this is the information that applicants will view on the job posting. • Cut and paste job descriptions into the Job Descriptionsfield from any documents that you have used in the past. • Add the appropriate individuals to the Interview Team. • Enter a monthly posting salary for ALL jobs (except those jobs that are hourly). • Save the requisition as a Draft. Notice that once the requisition is saved as a Draft, it is called a Requisition Profile. Click the Edit Profilelink to add an assessment and interview questions. • Click the Route for Approval button once you have made all of your edits. Note: Once you route the requisition for approval you CANNOT edit the requisition. 5 1 3 2 4 • Take Action – To review multiple applicants at one time, select the applicants you want to review by clicking on the check box next to the applicants’ names or using the shortcut keys and then selecting Review Applicants from the drop down box. • Stages – There are multiple stages in the hiring process that track the progress of each applicant. You cannot edit the applicant stages. • Visual Indicators – Indicate special types of applicants (e.g., an employee, former employee etc.). • Add Activity – Moves the applicant forward through the stages of the hiring process. • Shortcut Keys – If you have a large number of applicants attached to a requisition there are shortcuts to simplify the Take Action process (e.g., Check All on This Page) How Do I Make An Offer? • Select an applicant from the Applicants section of the Requisition Profile. • Click the Add Activity link for this applicant and complete the following required activities: • Create a Summary Selection Form • Extend Offer • Hired/Accepted • Ready for Hire • Send selection summary documentation to the Service Center. Need more information? Access online help tools via the Help Resources links or call the accessHR Service Center at1-888-TX-HHS-HR (1-888-894-4747)M-F, 7 AM - 7 PM CST

  3. Hiring Center . Need more information? Access online help tools via the Help Resources links or call the accessHR Service Center at 1-888-TX-HHS-HR (1-888-894-4747) M-F, 7 AM - 7 PM Central Time

  4. Hiring Center . Need more information? Access online help tools via the Help Resources links or call the accessHR Service Center at 1-888-TX-HHS-HR (1-888-894-4747) M-F, 7 AM - 7 PM Central Time

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