DCIS

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2. 3. Why and When . WHY is DCIS required? ?The DCIS mission is to provide the data collected and reporting capabilities needed to enable HHS to comply with the reporting requirement mandated by Public law 93-400 for the report of procurement actions. DCIS provides a

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DCIS

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3. 3 Why and When WHY is DCIS required? “The DCIS mission is to provide the data collected and reporting capabilities needed to enable HHS to comply with the reporting requirement mandated by Public law 93-400 for the report of procurement actions. DCIS provides a single system capability within HHS that collects, edits and stores information on individual procurement and contracting actions executed by the OPDIV’s and other HHS offices.” (DCIS) FAR Part 4 – Administrative Matters FAR Subpart 4.6 - Contract Reporting FAR Clause 4.603 Policy. FAR Clause 4.604 Responsibilities. FAR Clause 4.605 Procedures. FAR Clause 4.606 Reporting Data. HHSAR Part 304 – Administrative Matters HHSAR Subpart 304.6 - Contract Reporting HHSAR 304.602 General HHSAR 304.604 Responsibilities

4. 4 Why and When

5. Treasury Accounting Symbols (TAS Codes) “All governmental transactions are identified by Treasury symbol and applicable fund code. The Treasury symbol assigned to an account is determined after consideration of the Government’s relationship to the account, the source of the receipt, and the availability of the fund for expenditure.” (DoT). TAS codes are required for all civilian agencies, for all actions except actions that equal $0. Currently the TAS code is entered in 6M Description: The TAS code(s) should have a space(s) between the segments TAS::75 0849::TAS Description of goods or services procured (if you are NOT using a sub-account code) TAS::75 0123 555::TAS Description of goods or services procured (if you ARE using a sub-account code) 5 New Requirements

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7. 7 PRISM Errors

8. PRISM Errors 8

9. Customer support at 301-496-4357 NIH Help Desk - https://itservicedesk.nih.gov 9 PRISM Errors Who to Contact

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11. NIH Global at List NIH-DCIS- HELP or [email protected] See next slide for your CDMP representative 11 DCIS/FPDS-ng Errors Who to Contact

12. CDMP Representative Office of Acquisitions Malinda Holdcraft NCI, NCCAM, NIAID and HHS Biodefense, NIEHS, OLAO, DRA, NCMHD, NEI, NIDCD, NIGMS, ORS, OD, and NINR David Redd CC, NHLBI, CSR, NIAMS, NIDCR, NIBIB, NCRR, NHGRI, NICHD, NICHD, NIAAA, FIC, NIDA, NINDS, NIMH, and NIA Paulette Smith NLM, CIT, OD, NIDDK, A&E Construction, Leasing, New Facilities Support Services, and NITAAC 12 Troubleshooting CDMP Representatives

13. 13 DCIS/FPDS-ng Most Common Data Errors

14. 14 DCIS/FPDS-ng Most Common Data Errors (continued)

15. 15 Data Resources Data Resources - OAMP Home Page: http://ocm.od.nih.gov Office of Acquisition Management and Policy (OAMP) Links and Resources External Links OAMP Links CDMP *CDMP Links and Resources: -NIH Contracting Office Code Key -Departmental Contract Information System (DCIS) User Manual -DCIS Data Element (APPENDIX B) -DCIS Data Entry Errors: Instruction Information (Attachment A) -FPDS-NG Data Element Dictionary

16. 16 Data Resources NIH Portal – https://my.nih.gov/portal My communities: NBS Acquisition – Community Links and Resources FIPS Codes (Contracting Agency codes) NIH Stock Catalog BPA listings by vendor and commodity Treasury Symbols and Fund Segments (TAS codes) GSA Advantage ORCA Product Service Codes and NIH Object Class Codes

17. 17 Data Resources nVision – Launch Reports Home Public Folders Business Areas Acquisition and Contracts Modifiable Reports: -Contracts -Internal Stock Orders -Invoice and Payment; Invoices on Hold for COAC and for IC -Ordering -P-Card Reconciliation -Receiving -Requisitions -Suppliers -Year-End Processing

18. TRAINING DCIS/FPDS-ng training is always FREE. Contact List NIH-DCIS-HELP or your DCIS/FPDS-ng CDMP point of contact to schedule training. 18

19. Questions 19

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