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POST-AWARD GRANT MANAGEMENT

POST-AWARD GRANT MANAGEMENT. June 23, 2014 Presented by Arina V. Kramer Grants Management Specialist Office of Grants Administration, NCI. Notice of Award (NoA) Payments and Annual Reporting Prior Approval Requests Change of Grantee Institution Updates to NCI Policy. Discussion outline:.

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POST-AWARD GRANT MANAGEMENT

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  1. POST-AWARD GRANT MANAGEMENT June 23, 2014 Presented by Arina V. Kramer Grants Management Specialist Office of Grants Administration, NCI

  2. Notice of Award (NoA) • Payments and Annual Reporting • Prior Approval Requests • Change of Grantee Institution • Updates to NCI Policy Discussion outline:

  3. Legally Binding Document • Identifies grant number, grantee, PI/PD • Establishes funding level and period of approved support • Sets forth terms and conditions • Includes NIH Contact Information for assigned Program Director & Grants Management Specialist • E-mailed to the grantee-provided address • Available in eRA Commons Notice of Award (NoA)

  4. All of it! • A few key areas: • Confirm your understanding of the time period and funding provided • Utilize helpful information for accessing funds • Understand overarching policies and regulations • Special consideration for the terms of award • The Institute/Center contact information (Program Director and Grants Specialist) NoA: What should you look at?

  5. The grantee indicates acceptance of the terms and conditions of the award by drawing down funds • Payments are generally centralized through the Payment Management System (http://www.dpm.psc.gov/) • Your business office contact is a great resource Grantee Acceptance

  6. NIH requires use of the RPPR module to submit progress reports for Streamlined Non-competing Award Process (SNAP), fellowship, and multi-year funded awards.  • SNAP RPPRs are due the 15th of the month preceding the month in which the budget period ends. Annual Progress Reports

  7. Late submission of the progress report • Inadequate description of progress • Missing information for Key Personnel • Out-of-date IRB/IACUC approvals • Lack of population data for clinical trials • Large unobligated balance • Non-compliant publications • Missing Mentor’s Report (for mentored K awards) What Can Delay the Award?

  8. Many of the proposed changes are already in the authority of the grantee (Any authority however may be trumped by policy, a specific inclusion in the funding opportunity announcement and/or a specific, restrictive term in the award) • Carryover of unobligated balances • Cost-related changes – unless it results in a change of scope • Extension of the project period without additional funds – for up to 12 months Changes in Project – “Expanded Authorities”

  9. Addition of a foreign component • Pre-award Costs incurred more than 90 days prior to effective date of a competing award • Change in scope • Deviation from award terms and conditions • Change in the PI or other key person’s status • Changes in grantee organization or organizational status • Extension for more than 12 months • Need of additional NIH funding Changes in Project – Required Prior Approval Items

  10. A change of grantee organization request must be made before the anticipated start date at the new organization and preferably several months in advance.   • In general, the award belongs to the grantee organization on record Prior Approval - Transfer

  11. Original grantee institution must formerly relinquish the award and provide the final invention statement and federal financial report (FFR) • Proposed new grantee must complete: • Nearly an entire competing application • Statement whether research plans/aims have changed from original submission • New IRB/IACUCs • Progress report if applicable • (For Mentored K awards) - A statement from a qualified sponsor (Mentor's Statement) at the new institution • An Environment and Institutional Commitment Letter from the new institution and signed by the Institutional Official/Director. Prior Approval - Transfer

  12. Final Progress Report • Final Invention Statement • Final Federal Financial Report (FFR) Failure to submit timely and accurate closeout reports may affect future funding! 90-day requirement is a term and condition of NIH grant awards Closeout: Final Reports

  13. Transition to RPPR • http://grants.nih.gov/grants/guide/notice-files/NOT-OD-13-035.html • Public Access Policy for Publications • http://publicaccess.nih.gov/ • Applications for change of grantee organization may now be submitted electronically • http://grants.nih.gov/grants/guide/pa-files/PA-14-078.html Recent Updates

  14. Questions?

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