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It’s a Snap to Submit the E-App!. Briget Biernat Jans Director of Financial Aid Compliance DePaul University. What is the E-App?. Online Application for Approval to Participate in Federal Student Financial Aid Programs U sed by institutions to: Apply for FSA eligibility

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It s a snap to submit the e app

It’s a Snapto Submit the E-App!

Briget Biernat Jans

Director of Financial Aid Compliance

DePaul University


What is the e app

What is the E-App?

  • Online Application for Approval to Participate in Federal Student Financial Aid Programs

  • Used by institutions to:

    • Apply for FSA eligibility

    • Submit requests for recertification

    • report any changes to ED

  • Found at eligcert.ed.gov


E ligcert ed gov

eligcert.ed.gov


What can you do with an e app

What can you do with an E-App?

  • Apply for initial certification

  • Submit re-certs or updates

  • Check status of a submission

  • Display your:

    • Program Participation Agreement (PPA)

    • Eligibility & Certification Approval Report (ECAR)

  • Access resources, including ez-Audit


How do i get access

How do I get access?

  • Your log-in is:

    • ED or ed followed by your school’s OPE ID

    • ED########

  • Your password is

    • ED or ed followed by your school’s TIN

    • ED#########

    • Case on “ED” or “ed” must be consistent

    • Your TIN can be found on your ECAR


Section a

Section A

  • 1-9: General Questions

  • 10-12: CEO, chief financial officer and financial aid director

  • 13-14: Correspondence recipient and application contact


It s a snap to submit the e app

What is most important in Section A?


What is most important in section a

What is most important in Section A?

Considering priorities when selecting the purposes for the E-App speeds processing time.

Review for completeness is based on what is selected.


Section b

Section B

  • 15-16: Accreditation and flight certification

  • 17: State authorization


What is most important in section b

What is most important in Section B?

  • Make sure accreditations are up-to-date

  • Add as necessary


What is most important in section b1

What is most important in Section B?

  • Make sure state authorizations are up-to-date

  • Add as necessary

  • Do not include “distance learning”


Section c

Section C

  • 18-21: Institutional Control and Structure


What is most important in section c

What is most important in Section C?

  • Type of institution

  • Names of board members or executive committee

    • Use middle initials whenever possible

    • Make friends with someone in the president’s or CEO’s office who will keep you up to date


Section d

Section D

  • 22-24: For-profit institutions

  • 25: Other entities owned


What is most important in section d

What is most important in Section D?

  • For-profit institutions only

  • Questions address structure of the institution

    • Ownership

    • Percentages owned up to 100%

    • Identify other entities owned by the same owners


Section e

Section E

  • 26-27: Education programs you are requesting be eligible to participate in federal student financial aid programs

  • 28: Ineligible institution agreements


What is most important in section e

What is most important in Section E?

  • This is where you add new programs

  • Need to know what your GE requirements are

    • For-profits: Virtually every program, unless

      • program has same CIP code

      • same credential level as already approved

      • accreditor does not consider it an additional program

    • Public or private, non-profits:

      • typically, non-degree programs

    • When in doubt, wait for approval


Section f

Section F

  • 29-30: School locations


What s important in section f

What’s important in Section F?


What s important in section f1

What’s important in Section F?

  • Do you know where your programs are?

  • Key is 50% or more of program

  • If location is in region for which school is already approved by accreditor, don’t need separate approval

    • When in doubt, wait for approval

  • If school moving a short distance, include Google directions print-out


Section g

Section G

  • 31-34 Correspondence courses, ability-to-benefit students, and incarcerated students


Section g1

Section G


What s important in section g

What’s important in Section G?

  • Report distance education offerings here

    • Good idea to keep track of school’s course offerings

  • Ability-to-benefit regs changed with 12-13 ay

    • No longer eligible based on ATB test or

    • 6 credit hours/225 clock hours

    • But previously-enrolled students still eligible


Section h

Section H

  • 35-40: Initial applications, reinstatements, and change in your ownership or structure

  • Section I


Sections h i

Sections H & I

  • 41-46: Foreign institutions

  • 47-57: Foreign graduate medical schools

  • 35-40: Initial applications, reinstatements, and change in your ownership or structure


Section j

Section J

  • 58: Third-party servicers/Ability to benefit tests and testers


What s important in section j

What’s important in Section J?

  • Update third-party servicers routinely for school’s protection

  • ED uses this information in the event there is a problem with a servicer

  • After PPA is received, be sure to get servicer addendum signed


Section k

Section K

  • 59-71: Administrative capability and financial responsibility, Reporting of Foreign Gifts, Additional Contacts and Relationships


Section k1

Section K


What s important in section k

What’s important in Section K?

  • Certify compliance with FSA regulations

    • checks and balances

    • division of duties

    • Reconciliation

    • satisfactory academic progress

    • cash management

    • R2T4

  • Excellent resource to check compliance


Section l

Section L

  • Appropriate person in authority must review, sign and date

    • President, CEO

    • Not financial aid director


Section m

Section M

  • List of documents that must be sent to ED

    • Send signature page and supporting documents to Washington

      • Address on signature page

    • Application is reviewed to see if it is materially complete

    • Docs are scanned, sent to region electronically


Don t forget to hit submit

Don’t forgetto hitSUBMIT!!!


What if i forgot to add something

What if I forgot to add something?

Simple!

If the Region hasn’t started the review, you can go back in.

Once the Region starts the review, the E-App is locked down.

Just call Region V and ask them to open your E-App!

312-730-1511


Helpful hints

Helpful Hints!

  • If you don’t need to make a change in a particular section, don’t touch

    • Reviewers must look at every opened section – even if nothing changed

    • Slows down the process tremendously

  • Put emergency contact information in Question 69

    • Example: Emergency Contact: Dr. Henry Jones, Director of Public Affairs, 708-555-1234


Helpful hints1

Helpful Hints!

  • Regardless of the type of eligibility action always, always, always include documentation of

    • accreditation

    • state authorization

  • For re-certifications, always include printed policies on

    • admissions

    • refunds

    • return of Title IV funds

    • satisfactory academic progress


Helpful hints2

Helpful Hints!

  • Use middle initials for individuals whenever possible

    • Federal Debarment List

  • Keep copies of everything, including the mailing label/tracking information

  • Use Question 69 to explain anything unusual


Helpful hints3

Helpful Hints!

  • Watch for emails to print the PPA, ECAR and approval letter.

  • For some eligibility actions, not complete until the PPA is countersigned and returned!


Questions

Questions?


Contact information briget jans bjans@depaul edu 312 362 8348

Contact informationBriget [email protected]


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