Time with office of sponsored programs
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Time with Office of Sponsored Programs. December 1, 2009 Topic: Post Award Function. OSP Mission. Enhance and facilitate University research and external funding by providing services, in a timely and professional manner, to all persons involved with sponsored program activities.

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Time with office of sponsored programs

Time with Office of Sponsored Programs

December 1, 2009

Topic: Post Award Function


Osp mission

OSP Mission

Enhance and facilitate University research and external funding by providing services, in a timely and professional manner, to all persons involved with sponsored program activities.


Post award team members

Post Award Team Members

  • Linda Evans, Grants and Contract Administrator-Department of Education, National & University Transportation Centers (NUTC),

  • Financial Aid, Mid-America Transportation Center (MATC)

  • Dawn Clift, Grants and Contract Specialist-New Industry Accounts, Leonard Wood Institute (LWI), Foundations, and Other

  • Denise Ray, Grants and Contract Specialist-National Science Foundation (NSF), Missouri State Agencies, Local Government, and Institutes/Alliances

  • Kelly Bowen, Grants and Contract Specialist-National Labs, Industry, and Universities

  • Mendy Kell, Grants and Contract Specialist-Federal Agencies 

  • Ryan Dodd, Grants and Contract Specialist-Membership Agreements, Societies, and National Aeronautics & Space Administration (NASA)

  • Christie Wilson, Grants and Contract Specialist- Award Set Up, Modify Award in PeopleSoft System with Approved Changes (period of performance and budget)


The osp balancing act

The OSP Balancing Act


Post award team

Post Award Team

  • Manages Award in Accordance with the Policies of the University and Terms and Conditions of the Award

  • Requests Budget Modification and No Cost Time Extensions to Sponsor

  • Invoices and Reports Award Expenditures

  • Monitors and Reports Cost Share Requirements

  • Monitors Expenditures and Awards for Compliance

  • Monitors Capital Equipment

  • Monitors and Approves Cost Transfers (i.e., payroll correcting entries and cost transfers beyond 60 days)

  • Submits Closeout Documents per Award Requirements

  • Maintains Correspondence Related to Projects in the Official Grant File


Award management

Award Management

  • Manages Award in Accordance with the Policies of the University

  • and Terms and Conditions of the Award

    • Focus is on OMB Circulars and Accounting Policy

    • Manual section 60

    • Look at Reasonableness, Allowability, and Allocability

    • Assist PIs and Departments with notifications of award information

    • to include 60 and 30 day notice of award expiration

    • Twice a year send out Effort Verification Reports to departments

    • for all faculty and staff paid from awards to certify effort

  • Requests Budget Modification and No Cost Time Extensions to

  • Sponsor

  • Handout :No Cost Time Extension Form

  • Invoices and Reports Award Expenditures

  • Handout: Ex. of System Generated and OSP Invoice


  • Award management1

    Award Management

    • Monitors and Reports Cost Share Requirements

    • Monitors Expenditures and Awards for Compliance

    • Monitors Capital Equipment

    • To Web Financials—

    • https://webapps.umsystem.edu/

      • Log in with user id and password

    • Navigate to ‘PS Financial Reports’


    Time with office of sponsored programs

    Award Management

    • Web Financial Reports

    • Budget Variance–Summary of budgeted revenues and expenditures compared to actuals.

    • Income Statement–Detail and summary reports of actual revenues and expenditures.

      • Balance Sheet–Report on assets and liabilities.

    • Grants–Financial reports for grant activities.


    Award management2

    Award Management

    • Monitors and Approves Cost Transfers (i.e., payroll correcting

    • entries and cost transfers beyond 60 days)

    • Handout: PCE and Correcting Entry Forms

    • Submits Closeout Documents per Award Requirements

    • Certification of Expenditures

    • Final Federal Financial Report (SF425 form)

    • Final Patent Report (DD882 form)

    • Final Property Report

    • Final Voucher, Release and Assignment

    • Economic Impact Report

    • Cost Claims

    • EPA requires a MBE/WBE (Minority Business Enterprises and Woman Business Enterprises)

    • NASA – New Technology Summary Report

    • Final Technical Report from PI

    • Maintains Correspondence Related to Projects in the Official Grant File


    Award management3

    Award Management

    • Other Items

      • Audit

      • Collections

      • Export Controls

      • Lobbying Reports


    Questions

    Questions


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