1 / 29

Working with lists

Working with lists. Presented by Quality accounting solutions. Contact info. Vicki Borror 618-978-8558 www.QualityAccountingSolutions.com VBorror@QASVB.com My job is helping people with their QuickBooks & accounting problems. QAS. Quality Accounting Solutions

wilton
Download Presentation

Working with lists

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Working with lists Presented by Quality accounting solutions

  2. Contact info • Vicki Borror • 618-978-8558 • www.QualityAccountingSolutions.com • VBorror@QASVB.com • My job is helping people with their QuickBooks & accounting problems.

  3. QAS • Quality Accounting Solutions • Have a MBA and BS from SIUe • Advanced certified in QB by Intuit • Lecturer at SIUe • Help businesses de-bug their QB and accounting processes

  4. Class Flow • Using Premier 2013 Accountants copy • Will have Q&A at end so please post questions • Recorded session & slides will be posted.

  5. Only 1 QB File • You should only have 1 QB company per legal structure or tax id. • Do not mix legal entities. • Can track parts of a business using Classes.

  6. Tips & tricks • Backup, Backup, Backup!!!! – Best not to do the backup on the same computer. • Offsite is the best solution. • If not, use a thumb drive or external hard drive that is stored offsite.

  7. Tips & tricks • Sample companies are provided with the software and are great resources to try new setups or journal entries. • You can also restore a backup of your company, with a different name, to use for experimentation.

  8. accomplishments • Create and work with Lists • Chart of Accounts • Customers & Jobs • Vendors

  9. Using Quickbooks lists • QuickBooks lists organize a wide variety of information, including data on customers, vendors, inventory items, and more. • Lists save you time by helping you enter information consistently and correctly.

  10. Saving time • Such as: • Names, addresses, and other information about customers • Contact information for vendors • Descriptions and prices for products and

  11. Chart of accounts • The Chart of Accounts (COA) may be accessed from: • Company menu • Home screen • Lists menu

  12. COA - Create new account • Can create\edit\delete accounts by using: • Edit menu • Right clicking • Account menu in the COA window • Need to know the type of account it is.

  13. COA - subaccounts • Use Subaccounts to group accounts that go together and where you want to have a subtotal: • Insurance • Building Insurance • Liability Insurance Do not book to the • Health Insurance heading account

  14. COA - Deleting accounts • You can only delete an account if it has NEVER had any activity posted to it (even if by mistake). • Make it Inactive so it can no longer be used. • This also applies to Customers & Vendors

  15. COA - Same names • Have 2 accounts that are the same thing? • Merge them by renaming one to the same exact name of the other. • Answer YES to the merge question. • This also applies to Customers & Vendors

  16. COA - rearranging • Rearranging the COA will also rearrange how they appear on the PnL. • Move them by clicking on the NAME or TYPE heading or dragging them.

  17. COA - reporting • You can create a report on any account by selecting it and right clicking • Select QUICKREPORT • Can change dates at the top of the report This also applies to Customers & Vendors

  18. customers • Customers are who pay (write the check to) you. • Job is the work you are doing for the Customer. • May have several jobs for 1 customer • Do not use OTHER NAME

  19. Customers – Quickaddvssetup • Accessed thru the Customer Center • QuickAdd – Name only • Set up – complete information. • Can be used for advertising\client touches • Better billing records

  20. Customers - editing • The same rules apply to Customers as did the COA: • Merging names • No deleting if any activity • Make Inactive

  21. Customers - jobs • Use Jobs to • Track the types of work or from year to year • Create job costing\revenue reports

  22. Customers - rearranging • Can click on the NAME or BALANCE headings to re-sort • Show only Active, All, Clients with balances, etc. • This applies to Vendors too

  23. vendors • Vendors are who you pay (give money to). • QuickAddvs Setup: • Set up needed if going to print checks directly from QB. • Do not use OTHER NAME

  24. Vendors - editing • The same rules apply to Vendors as did the COA & Customers: • Merging names • No deleting if any activity • Make Inactive

  25. Custom fields • Custom fields can be added to Customers & Vendors (Items too). • Hard to get to show up on reports though.

  26. Upcoming training • Lewis & Clark community College • Godfrey Campus - Benjamin Godfrey Campus 5800 Godfrey Road, Godfrey, Illinois 62035 • 618-468-7000 • http://catalog.lc.edu/content.php?catoid=2&navoid=57#Other_Non-credit_Learning_Opportunities • QuickBooks Intro • Using QuickBooks • 3

  27. Quickbooks intro • September 30 • Efficiently navigate using Toolbars and Home menu • Ensure your Company file is set up properly and how to edit it • Create and work with Lists • Chart of Accounts, • Customers, Vendors, • Items

  28. Using QuickBooks • October 14 • Create Estimates and convert to Invoices • When to create Invoices or Sales Receipts • Receiving payments and making Deposits • Do I Write Checks or Enter and Pay bills • Tracking Credit Cards correctly • Bank reconciliation

  29. October 28 • Setting up Inventory • Doing Payroll • Creating and customizing reports, exporting reports to Excel • Customizing forms & writing QB letters

More Related