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Prospect Report and Presentation. Engineering Economics and Project Management. Used in CEVE 322. Prospect Presentation Situation. Standard situation: a regular meeting to determine what investment proposals (“prospects”) to approve Committee hears these routinely

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Prospect Report and Presentation

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Prospect report and presentation

Prospect Report and Presentation

Engineering Economics and Project Management

Used in CEVE 322


Prospect presentation situation

Prospect Presentation Situation

  • Standard situation: a regular meeting to determine what investment proposals (“prospects”) to approve

  • Committee hears these routinely

  • Communication involved: written prospect report to committee, handout, PPT, and presentation

  • Person who prepared the prospect report distributes the handout, gives the presentation, answers questions, provides additional details


Similarities in structure

Similarities in Structure

  • Report, presentation, and handout structured in the same way

    • Summary

    • Discussion

  • Decision process drives what is presented

  • “Front matter” of headings conveys situational information


Audience expects

Audience Expects

TWO-PART STRUCTURE

Summary

Briefly: Situation, problem/task, importance, your responsibilities, your actions, conclusions, recommendations

Discussion

Organized to answer questions: Explains background,

analyzes problem, proposes solutions, expresses conclusion in detail (perhaps with implementation details, etc.)


Written prospect report

Written Prospect Report

Answers the question, “Should the company invest in a prospect?”

  • Summary

  • Discussion

    • Opportunity: describes “prospect” such as power plant, oil field, refinery, gas field in current economic situation

    • Interpretation of options, figures

    • Detailed recommendations

    • Appendices and figures


Getting to the point

Getting to the Point

  • Go to “bottom-line” unless controversial

  • State main point for audience that wants “big picture”

  • Give “MUST KNOW” points to support decision


Cover in discussion

Cover in Discussion

  • Models developed and used for the analysis

    • deterministic

    • probabilistic

  • Sensitivity chart ranking key input parameters

  • Bases for the choices in input distributions

  • Graphical and statistical descriptions of outputs


Information at your fingertips

Information at Your Fingertips

  • Capture key information on your project electronically, available if necessary

  • Prepare extra tables or graphs in PowerPoint to answer audience’s “Yes, but . . . “ objections

  • Use as appendices or as follow-up slides


Handout for talk

Handout for Talk

  • Summary of main points

  • Key figures

  • List of assumptions related to model

  • Contact information


Criteria for prospect reports presentations

Accessibility

Comprehensibility

Usability

Interpersonal / Intercultural Effectiveness

Routine format helps audience find info

Familiarity allows minimal explanation, focus on specific info

Known criteria imply required info

Detailed knowledge key to personal trust

Criteria for Prospect Reports, Presentations


Prospect report and presentation

Lead through Excellence in Engineering Communication

  • More resources are available for you

  • under “Engineering Communication” at Connexions at http://cnx.org

  • at the Cain Project site at http://www.owlnet.rice.edu/~cainproj

  • in your course Communication Folder in OWLSPACE


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