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Gert Sibande District. Oversight: Select Committee on Finance. Presented by: Mr. M.A. Ngcobo, Pr. Tech. Eng, MSAICE, IMESA, FMWISA – (Municipal Manager) Mr. A.Y. Singh, BCom (Acc), BCompt, CMA, IMFO – (Chief Financial Officer). 5 May 2008 Cape Town - Parliament. PRESENTATION OVERVIEW.

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Gert sibande district
GertSibande District

Oversight: Select Committee on Finance

Presented by:

Mr. M.A. Ngcobo,Pr. Tech. Eng, MSAICE, IMESA, FMWISA – (Municipal Manager)

Mr. A.Y. Singh, BCom (Acc), BCompt,CMA, IMFO – (Chief Financial Officer)

5 May 2008 Cape Town - Parliament


Presentation overview
PRESENTATION OVERVIEW

The Financial, Technical & Corporate Service quantitive and qualitative information pertains to Gert Sibande District Municipality, which renders support services to the following Municipalities:

  • Albert Luthuli Local Municipality

  • Dipaleseng Local Municipality

  • Govan Mbeki Local Municipality

  • Lekwa Local Municipality

  • Mkhondo Local Municipality

  • Msukaligwa Local Municipality

  • Pixley Ka Seme Local Municipality

    Total population : 985 632

    Total area served by GSDM : 31 842 km²


Intro

Budget info current

financial year

Compliance

With MFMA

Policies & By-Laws

Municipalities Relations

With National & Provincial

Depart.

Spending & Performance

Conditional Grants

Relations in Collaboration with

National & Provincial Depart.

Capacity Constraints

Monitoring Report

GSDM KPA’s

1,2,3,4,5 & 6

Municipal IDP Alignment to

PGDS

Service Delivery

Sanitation Prov.

Backlogs

Service Delivery

Water Prov.

Backlogs

Service Delivery

Estimated Backlog

Service Delivery

Service Delivery

Summary of funding

Requirements

Service Delivery

Roles & Responsibilities

Service Delivery

Water Quality within

GSDM

Conclusion

remarks

Re a leboga

Thank you

Siyabonga



Budget information investments
BUDGET INFORMATION: INVESTMENTS

  • Investment decrease attributed to expenditure on projects


Budget information expenditure administration of the act
BUDGET INFORMATION: EXPENDITURE ADMINISTRATION OF THE ACT.

  • In the process of reforming the organisational structure, not all budgeted positions were filled.





ALBERT LUTHULI LOCAL MUNICIPALITYUpgrading of Methula Water Treatment Works[PMG note: photo’s have been removed]

  • Project Amount = R4,5M

  • Endeocon Consulting Eng.

  • Caluma Construction / 27 Years Robin Island Construction



DIPALESENG LOCAL MUNICIPALITYFortuna Rising Main to Balfour – Ph 1-[PMG note: photo’s have been removed]

  • Project Amount = R11.2M

  • Vukani Consulting Eng.

  • Qubekela Contractors



GOVAN MBEKI LOCAL MUNICIPALITY Refurbishment of Embalenhle Sewer Purification Plant-90ML - Ph1 [PMG note: photo’s have been removed]

  • Project Amount = R13.9M

  • Afri-Infra Consulting Eng.

  • Bi-Water Engineering



LEKWA LOCAL MUNICIPALITY Upgrading of WTW to a 37.5ML Capacity – Ph1 [PMG note: photo’s have been removed]

  • Project Amount = R9.0M

  • Mzala Consulting Eng.

  • Jonker Construction



Project amount r20 0m kwezi v3 engineers sandu swans contractors

MKHONDOLOCAL MUNICIPALITYPiet Retief Water Treatment Plant - Ph 3 [PMG note: photo’s have been removed]

Project Amount = R20.0M

Kwezi V3 Engineers

Sandu/Swans Contractors



MSUKALIGWA LOCAL MUNICIPALITY Upgrading of Water Purification Plant Ext 32,33 - Ph 2 [PMG note: photo’s have been removed]

  • Project Amount = R5.8M

  • Afri-Infra Consulting Eng.

  • Bishop Construction



PIXLEY KA SEME LOCAL MUNICIPALITYExtension & Upgrading of Water Treatment Plant – Ph 2 (Volksrust) [PMG note: photo’s have been removed]

  • Project Amount = R9.5M

  • Utility Consulting Eng.

  • LLJ Civils


Factors causing delays in multi year project implimentation
FACTORS CAUSING DELAYS IN MULTI YEAR PROJECT IMPLIMENTATION

  • Compliance with NEMA

  • Township establishment restrictions

  • Project life cycle confined by MFMA

  • Project life cycle confined by investigation and design parameters

  • Long procurement processes




COMPLIANCE WITH MUNICIPAL FINANCE MANAGEMENT ACT

  • The municipality fully complies to the stipulations, regulations and circulars relating to the following chapters of the Act.

    • Chapter 3 – Municipal Revenue

    • Chapter 4 – Municipal Budgets

    • Chapter 5 – Co-operative Governance

    • Chapter 6 – Debt

    • Chapter 7 – Responsibilities of Mayors

    • Chapter 8 – Responsibilities of Municipal Officials

    • Chapter 9 – Municipal Budget and Treasury Offices

    • Chapter 11 – Goods and Services

  • The Council do not have any entities as regulated by Chapter 10


COMPLIANCE WITH MUNICIPAL FINANCE MANAGEMENT ACT

In complying to these chapters, the municipality:

  • Compiled, approved and annually reviews a Register of Delegated Powers and Functions.

  • Provides assistance to personnel to improve competency levels

  • Created Budget and Treasury offices within the Finances department under control of the CFO

  • Created a Supply Chain Management Unit within the Finance Department under control of the CFO.

  • Established a three-part Bid Committee System

  • Fully compliant with promulgated Supply Chain Management Regulations.


COMPLIANCE WITH MUNICIPAL FINANCE MANAGEMENT ACT

Conformity exists within the following stipulations on report and reportable matters:

  • Section 8 to 11 – Reports to National Treasury and the Auditor General on primary bank account or changes to bank account.

  • Section 13 (3) and (4) Bank or investment balances to the Auditor- General.

  • Section 52 (d) A quarterly budget and financial report by Executive Mayor to Council.


COMPLIANCE WITH MUNICIPAL FINANCE MANAGEMENT ACT

Conformity exist within the following stipulations on reports and reportable matters (continue…)

  • Section 71 – Monthly budget statements to Provincial and National Treasuries.

  • Section 72 – Mid-year budget and performance assessment by Accounting Officer.

  • Section 75 – Prescribed information placed on official website.

  • Section 121 and 127 – Annual Report that includes:

    • The annual financial statements

    • The annual performance report (Sect 46 of MSA)

    • The Auditor-General report (Sect 45 (b) of MSA)


Policies and by laws
POLICIES AND BY-LAWS

  • The Municipal Council considered, approved and published the following policies as contained in the Municipal Code:

  • Financial Policies

    • Budget

    • Supply Chain Management

    • Fixed Asset

    • Fraud Prevention Plan

    • Cash Management and Investment

    • Risk Management

  • All policies are reviewed from time to time as required.


Relations and collaboration with national and provincial departments
RELATIONS AND COLLABORATION WITH NATIONAL AND PROVINCIAL DEPARTMENTS

  • CFO serves on:

    • SALGA Finance Committee.

    • CFOs Forum within Gert Sibande District as Chairperson.

    • Provincial MUNIMEC Forum as Provincial Treasurer.

  • CFO participates in:

    • Annual SALGA Budget week

    • Provincial IMFO branch.

  • CFO provides information:

    • On returns of Provincial and National Treasury

    • On returns of the Department of Provincial and Local Government

    • On request by the Provincial Local Government and Housing

    • National Department of Statistics

  • Delegations from other municipalities regularly received and briefed on best financial practices.


Municipalities relations with national and provincial departments
MUNICIPALITIES’ RELATIONS WITH NATIONAL AND PROVINCIAL DEPARTMENTS

  • The electronic interaction with National and Provincial Departments on sharing of statistics for oversight purposes is working satisfactorily.

  • The SCM training provided by National Treasury has been beneficial to all Municipalities.


MUNICIPALITIES’ RELATIONS WITH NATIONAL AND PROVINCIAL DEPARTMENT

FORUMS CURRENTLY BEING HELD AT DISTRICT LEVEL:-

  • MUNIMEC FORUM EXECUTIVE MAYORS’ FORUM

  • MUNICIPAL MANAGERS’ FORUM CHIEF FINANCIAL OFFICERS’ FORUM

  • TECHNICAL MANAGERS’ FORUM CORPORATE SERVICES/ HR FORUM

  • DISTRICT COMMUNICATION FORUM HIV/ AIDS COUNCIL

  • IDP REPRESENTATIVE FORUM PREMIER’S CO-ORDINATING FORUM

INTERNAL DISTRICT / LM FORUMS

  • Decisions taken at other supporting Departmental forums are being relayed to Municipal Managers’ Forum for recommendation and implementation.

EXTERNAL DISTRICT / LM FORUMS

  • These assist District/ LM’s to ensure consistency of working relationships within the GSDM’s area of jurisdiction.


Capacity constraints challenges
CAPACITY CONSTRAINTS - CHALLENGES DEPARTMENT

  • Grant income is a predetermined amount which can not be enhanced, while actual levy income could have exceeded budgeted amount.

  • National Treasury guidelines limited the year on year increase at ± 7%.

  • Large numbers of local people moved from Rural / farming areas to urban areas.

    • This situation resulted in services being unable to cope with demand resulting in huge informal settlements with poor services.

  • Unfunded mandates – With the current Government initiatives reform – Municipalities are faced with taking over services without adequate funding being awarded e.g. Health Services.


Capacity strengths
CAPACITY STRENGTHS DEPARTMENT

  • SKILLS ASSESSMENT IN GSDM

  • Technical expertise is not viewed as a constraint as this municipality has ten qualified Engineering Technicians.

  • There is however a gap between the existing knowledge of technicians and that specifically required by the municipality.

    • CAPACITY BUILDING: SENIOR OFFICIALS & COUNCILLORS

      - Donor Funding of approx R10m – Agreement to be signed with Canadian

      International Development Agency (CIDA).

      - Council currently embarking on training of Senior Officials & Councillors of the

      LM’s and GSDM.


    • CAPACITY STRENGTHS DEPARTMENT

    • Total budgeted managerial positions : 29

    • Total occupied positions : 20 – (69%)

    • Vacant positions : 9 – (31%)

    • STATUTORY APPOINTMENTS

    • Section 57: MM, CFO, Executive Directors: Municipal Infrastructure & Service, Corporate Services, Office of the Mayor.

    • Performance agreements signed

    • INTERNAL AUDITORS : Function is outsourced / finalising permanent employment

    • SUPPLY CHAIN MANAGER : Position is filled

    • DIRECTOR – LEGAL : Positionis filled

    • SERVICES

    • RISK MANAGEMENT: Function outsourced.


    CAPACITY STRENGTHS DEPARTMENT

    STATUTORY APPOINTMENTS CONT…

    Manager LED- 1 Acting position

    Manager WSP - PositionFilled

    • Action Taken by GSDM:

    • Capacity building to enhance better skills and retain skills.

    • High Level Training:

    • Universities : Engineering(3), Finance (4), Agriculture (1) = 8

    • Universities of Technology:Engineering(7), Finance (4), Agriculture (1) = 12

    • FET College: (Artisan & Supervisors):Plumbing, Masonry, Electrical, Building = 20

    • Traffic College: Traffic Officers= 13


    GSDM BURSARY STUDENTS DEPARTMENT

    [PMG note: photo’s have been removed]

    • CURRENT STUDENTS AT TERTIARY INSTITUTIONS


    Municipal idp alignment to the pgds
    MUNICIPAL IDP ALIGNMENT TO THE PGDS DEPARTMENT

    • Each of the Provincial Priorities as encapsulated in the PGDS are assigned Strategic Thrusts that serves as vehicles to ensure envisaged results.

    • These Strategic Thrusts constitutes programmes that are implemented by the respective Departments within the Province with respect to functions therein.


    Municipal idp alignment to the pgds1
    MUNICIPAL IDP ALIGNMENT TO THE PGDS DEPARTMENT

    • These Provincial Departments’ programmes subsequently constitutes part of the programmes and projects within the Municipal IDPs, given the focal point of respective Departments in a set period.

    • Programmes of the respective Provincial Departments are also influenced by the issues emanating from the Municipal IDPs, which are deliberated upon during varying Public Participation mechanisms such as IDP Fora, IDP Technical Committee and other IGR Structures at the disposal of the District.


    GSDM KPA3 DEPARTMENT

    Economic Development

    Sustainable Environmental Development

    Social Dev Infrastructure

    GSDM KPA 3

    GSDM KPA 4

    MPGDS Priorities

    Social Development

    Good Governance

    GSDM KPA 5

    GSDM KPAs 2 & 6

    Human Resource Development

    GSDM KPA 1

    41

    Relationship between GSDM’s IDP & MPGDS


    Service delivery municipal support
    SERVICE DELIVERY: MUNICIPAL SUPPORT DEPARTMENT

    • Disaster Management:

      – Supply equipment & vehicles (R3.8m)

      - 7 x Fire fighting vehicles -(Refer to photo ‘A’)

      - 3 x Sub-Disaster Management Centres (7 LM’s) (R9m)

      (Mkhondo/ Dipaleseng/Albert Luthuli) -(Planning stage)

    • Road & Storm water Support:

      - Supply of equipment & vehicles (R23m)

      - 7 x Graders - (Refer to photo ‘B’)

      - 7 x Tripper Trucks - (Refer to photo ‘C’)

      - 7 x Back actors - (Refer to photo ‘D’)

      - 7 x Front End Loaders

    • Community Participation (7 LM’s):

      - Supply equipment & vehicles (R1m)

      - 7 x Light Duty Vehicles

      - 115 Loud hailers (For each ward in the 7 LM’s)


    PHOTO ‘A’: FIRE ENGINES DEPARTMENT

    [PMG note: photo’s have been removed]

    PHOTO ‘B’: GRADERS

    [PMG note: photo’s have been removed]

    PHOTO ‘C’: TIPPER TRUCKS

    [PMG note: photo’s have been removed]

    PHOTO ‘D’: BACKACTORS

    [PMG note: photo’s have been removed]

    43


    Service delivery
    SERVICE DELIVERY DEPARTMENT

    • Refurbishment of 60 Bulk Water and Sanitation Plants within GSDM area of jurisdiction - (SLA negotiations with the LM’s)

    • The GSDM has started with the determination of the status quo (Assessment) in relation to the needs and functionality of bulk infrastructure especially that of the purification plants situated in the seven Local Municipalities in the District. This will give a good indication of the funding required for the refurbishment as well as the operation and maintenance cost of all the plants situated within the District’s jurisdictional area.

      GIS Data Cleansing

    • The benefit of the district wide GIS and the data cleansing project will assist GSDM and its family of LM’s to plan and manage development and revenue collection more efficiently and effectively.


    Estimated backlog

    SERVICE DELIVERY DEPARTMENT

    ESTIMATED BACKLOG


    SERVICE DELIVERY DEPARTMENT

    Summary of Funding Requirements


    SERVICE DELIVERY DEPARTMENT

    Estimated funding needed to ensure sustainable Operations & Maintenance of Bulk Water & Sanitation services

    47


    Conclusion remarks
    CONCLUSION / REMARKS DEPARTMENT

    • Already established partnerships are with Ugu DM and Mhlathuze Water – Amanzi.

    • Need to enhance the capacity constraints by exploring areas where shared services approach may benefit delinquent municipalities.

    • Attraction of professional staff with relevant expertise and appropriate remuneration levels.

    • Service Level Agreements should be promoted with constituent municipalities.

    • Note be taken that GSDM is providing funding and support to over 60 potential students within the region.

    • The GSDM is currently in a process of forging a partnership with the Traditional Leaders to enhance & improve Co-operative Governance in order for municipalities, in finalising their compliance with the Property Rates Act, will receive the co-operation of the Traditional Leaders.


    Re a leboga DEPARTMENT

    Thank you

    Siyabonga

    ‘Striving to Excel in Good Governance & Quality Infrastructure’


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