Understanding the Military Evaluation Process:  A Sound Academic Practice
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Understanding the Military Evaluation Process: A Sound Academic Practice Cynthia Bruce Associate Director, Military Programs California State University-Fullerton May 16, 2008. ACE Center for Lifelong Learning. Guiding Philosophy

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Ace center for lifelong learning

Understanding the Military Evaluation Process: A Sound Academic PracticeCynthia BruceAssociate Director, Military Programs California State University-FullertonMay 16, 2008

Ace center for lifelong learning

ACECenter for Lifelong Learning

Guiding Philosophy

“WHAT an individual learns is more important than WHEN, WHERE, and HOW the individual learned it.”

What is the military evaluations program mep

What is the Military Evaluations Program (MEP)?

  • The Military Evaluations Program provides institutions with a basis for recognizing military educational experiences in terms of civilian academic credit.

  • Since the early 40s, MEP has reviewed and made credit recommendations for thousands of college-level courses offered by the military services.

  • Since 1974, MEP began evaluation of military occupational specialties as well.

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Commission on

Lifelong Learning

Commission on lifelong learning

Term Ending June 30, 2008

John J. Bowen, University President, Johnson & Wales University (RI)

Robert A. Corrigan, President San Francisco State University (CA)

Jay Halfond, Dean, Metropolitan College, Boston University (MA)

Scott E. Knapp, President, Central Maine Community College

Cameron J. Martindale, Senior Vice Chancellor for Advancement and External Relations, Troy University (AL)

Irvin D. Reid, President, Wayne State University (MI)

Craig D. Weidemann, Vice President for Outreach, The Pennsylvania State University

Term Ending June 30, 2009

Tony Atwater, President  , Indiana University of Pennsylvania

Fay R. Avery, Chancellor, University of Northern Virginia

Lionel R. Bordeaux, President, Sinte Gleska University (SD)

Vicky L. Carwein, Chancellor, Washington State University Tri-Cities

Terrence A. Gomes, President, Roxbury Community College (MA)

Judith A. Ramaley, President, Winona State University (MN)

Term Ending June 30, 2010

Deborah M. DiCroce, President, Tidewater Community College (VA)

Mauri Ditzler, President, Monmouth College (IL)

William B. Drake, Jr., President, Midway College (KY)

Rockne Freitas, Chancellor, Hawai'i Community College

Sandra L. Kurtinitis, President, The Community College of Baltimore County (MD)

David E. Leasure, President, Jones International University (CO)

David L. Levinson, President, Norwalk Community College (CT)

Anita D. McDonald, Chancellor, Pennsylvania State University–DuBois

Regina S. Peruggi, President, Kingsborough Community CollegeCity University of New York

Ronald P. Sexton, Chancellor, Montana State University–Billings

Jesse R. Smith, President, Jones County Junior College (MS)

Special Appointment

Nicholas H. Allen, Provost Emeritus and Collegiate, Professor, University of Maryland University College

Lee Bash, Dean, College for Working Adults, William Penn University (IA)

Phyllis Eisen, Executive Director, Center for Workforce Success, National Association of Manufacturers (DC)

Victor Herbert, Dean of Instruction, Fire Department, City of New York

Jerome H. Sullivan, Executive Director, American Association of Collegiate Registrars and Admissions Officers (DC)

Commission Chair – Term Ending June 30, 2009Roger H. Sublett, President, Union Institute and University (OH)

ACE Staff Officer: Susan Porter Robinson, Vice President, Lifelong Learning, Center for Lifelong Learning

Commission on Lifelong Learning

Who determines the courses or occupations to be reviewed for military

Who determines the courses or occupations to be reviewed for Military?

  • DANTES contract each fiscal year (October 1)

  • Respective branches identify courses and occupations and submit requests through the service liaisons for scheduling with ACE

  • Course materials received at ACE offices

    • POIs (programs of instruction) from

      military schoolhouse point of contact

    • Minimum 45 contact hours to be considered

  • Occupation materials

    • Descriptions

    • Job task analysis

    • Promotional exams (if applicable)

  • ACE’s Content Review Committee (CRC)

    • Scope and complexity

    • Disciplines

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Course Evaluations


  • Formal military instruction and military

    occupations specialties courses approved by a central authority

  • Correspondence courses with proctored end-of course exams

  • Distance learning/online courses with documented rigid controltest conditions and firm identification of the student.

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Program Evaluations

Content Review Committee

Selection of Evaluators

The Program Evaluations Content Review Committee meets weekly to determine the appropriate content/academic areas from which the slate of potential evaluators for each review team should be drawn.

Members of the Committee reflect a diversity of backgrounds in academe as well as professional experience. Committee members include:

James H. Selbe, Director of Program Evaluations

Cynthia Bruce, Associate Director, Military Programs

Deborah Ross Warin, Associate Director, CREDIT Programs

Shannon Demko, Assistant Director, CREDIT Programs

Evelyn Howard, Assistant Director, Military Programs

Michele Spires, Assistant Director, Military Programs

Ad hoc committee members within ACE are consulted with regard to a specialized content area.

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Selection of Evaluators

Committee responsibilities and procedures:

  • Review the submitted course materials to identify and determine the academic content areas reflected in the course descriptions and learning outcomes

  • Discuss the areas of academic expertise or training, as well as the program areas and institutions from which potential evaluators should be drawn

  • Achieve a consensus regarding the academic fields to be represented in the evaluation team

  • Index courses by Classification of Instructional Programs (CIP) coding developed by U.S. Department of Education's National Center for Education Statistics (NCES)

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Selection of Evaluators

  • Committee responsibilities and procedures:

  • List of faculty expertise (based on the CIP discipline

  • codes aligned with each profile) is developed

  • CRC evaluates the review team list of candidates for each academic field

  • CRC selects a team of at least three subject matter specialists whose competence is most appropriate (per discipline area/course)

  • Institutional and geographic diversity in forming the subject matter review teams is essential

  • After the evaluation team has been formed, the Associate Director confers with them, reviewing the procedures and responsibilities with which they are charged in conducting the review

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Institutional Representation

Faculty Reviewers by Type ofInstitution

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Evaluation Process

  • 1. Pre-meetings with points of contacts

    • phone conferences; review

    • handbook and expectations

  • 2. ACE representative and Subject-matter specialists (faculty) travel to military base

Occupational Review at Camp Lejeune, NC

Bobby Anderson, Larry Davis and George Boulward

  • 3. Review written materials (conduct interviews for occupations)

  • 4. Document evaluation and write descriptions

    • Learning outcomes

    • Assessment measures

    • Outcomes to collegiate learning (credit recommendation)

Course Review at Great Lakes, IL: Malcolm Allen, John Sutton, and Bohdan Likaschewsky

Course review on site

Course Review: On Site

  • In-briefing / overview of courses by point of contact and mission of schoolhouse

  • Review materials (hands-on)

    • Instructor materials

    • Learner materials

    • Assessments

  • Tour unique lab environments or

    training simulators

  • Speak to SMEs / instructors for courses

Course review on site1

Course Review: On Site

  • Consensus by reviewers (3 per course)

  • Team write-up

    • Learning outcomes

    • Instruction methods

    • Topics

    • Credit recommendation

    • Special notes

  • Exit briefing

Sample course team consensus sheet tcs military

Sample Course Team Consensus Sheet (TCS) - Military

Military occupation review official documentation

Military Occupation Review: Official Documentation

  • Occupation manuals

    • Duties, qualifications, expectations

  • Technical guides / training manuals

  • Promotion examinations

    • Study guides

  • Other official military documentation

    • Branch specific

Military occupation evaluation service member interview

Military Occupation Evaluation: Service Member Interview

  • Focus on the representation of the job expectations at the pay grade

  • Clarification and validation of the official military documentation

Military occupation review team process

Military Occupation Review: Team Process

  • Synthesis of information

  • Alignment to current curricula

  • Determination of post secondary content and rigor

    • Credit recommendation

    • Related competencies

  • Team consensus must be 100%

Military occupation team consensus sheet tcs

Military Occupation Team Consensus Sheet (TCS)

Military occupation related competencies

Specific to the occupation review

Aligned with each of the credit recommendation subject areas

Displayed in Military Guide Online (not on service member’s transcript)

New requirement October 2006 (feedback from institutions)

Military Occupation: Related Competencies

After the review


Team documentation returned to main office

Internal review of team materials

Final report to military schoolhouse and appropriate liaison 30-45 days

Feedback look with military schoolhouse

Exhibits uploaded to database

After the Review

Credit recommendation life

Military: Courses

POI updates

Change in course

Change in curriculum

Any change

No more than 10 years

Re-reviews included as part of DANTES contract

Military: Occupations

No more than 10 years

Trends of realignment, merges, job-task structures impact re-reviews

Credit Recommendation “Life”

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Defining College Level Work

Content and Rigor

MUST BE at the Postsecondary Level!

Evaluative criteria

Evaluative Criteria

  • Course content

  • Learning outcomes

  • Evaluative instruments appropriate to measure the participant’s learning

    • Applicability to a range of

      postsecondary programs

    • Depth and breadth of material

    • Outside assignments

    • Level of difficulty

    Levels of credit

    Vocational / Certificate

    This type of coursework is normally found in year-long certificate programs that are designed to provide students with occupational skills.

    Course content is specialized, and the accompanying training emphasizes procedural (hands on) rather than analytical skills (theory).

    Lower Division

    Course emphasis is on learning basic principles that have broad judgmental applications.

    Coursework typically found in programs leading to the associate degree and/or the first two years in a baccalaureate institution.

    Upper Division

    Course content usually involves specialization of a theoretical or analytical nature beyond the introductory level.

    Course content is usually found in the last two years of a baccalaureate program.


    The course and its content typically involves:

    - Critical analysis.

    - Scholarly and professional application of specialized knowledge within a discipline.

    - Independent study.

    - Original research.

    Levels of Credit

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    No Credit Recommended

    • Material presented in the course is not comparable to courses offered by colleges and universities

    • Material offered is inadequate for a judgment to be made

    • Inadequate evaluation/assessment tool

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    Military Guide Online


    Daily Updates


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    Wanted a few good faculty members


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    To ensure a formalized process that colleges and universities can trust

    To network and learn from colleagues across the country

    Why Serve on an ACE Review Team?

    • To validate and support students’ non-traditional learning

    • To integrate training and learning to an educational portfolio.

    Serve as an evaluator

    Serve as an Evaluator

    • ACE pays all evaluators an honorarium and travel.

    • You must be actively teaching college-level courses.

    • When a review is scheduled that requires your area of content expertise, you will be contacted directly and advised of the opportunity to serve on the ACE team.

    • For more information:

      [email protected]


    Occupational and Course Review, Mobile, AL: LT Kevin Berry takes the team on a tour of the aircraft.

    Faculty evaluator database

    Faculty Evaluator Database

    • Online application

    • Reviewed before imported

    • Academic institution affiliation

    • Degrees / credentials

    • Courses teaching

      • Delivery

      • Level

    • Short “standard” biography

    • Resume or CV required

    • Audit every couple years



    Evaluator handbook sample

    Evaluator Handbook Sample


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    How to Contact Us............

    American Council On Education

    Military Programs

    One Dupont Circle, Suite 250

    Washington, DC 20036



    [email protected]


    Cynthia Bruce

    Associate Director, Military Programs

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