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myInvoice https://myinvoice.csd.disa.mil. Mary Seal Financial Specialist Defense Finance and Accounting Service Columbus, OH October 2010. Integrity - Service - Innovation. myInvoice.

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Myinvoice https myinvoice csd disa mil

myInvoicehttps://myinvoice.csd.disa.mil

Mary Seal

Financial Specialist

Defense Finance and Accounting Service

Columbus, OH

October 2010

Integrity - Service - Innovation


Myinvoice https myinvoice csd disa mil

myInvoice

  • myInvoice is a web-based application developed specifically for contractors to obtain the status of their invoices.

  • Government users may also use myInvoice to obtain the status of vendor’s invoices.

  • myInvoice consolidates invoice information, for both paid and unpaid invoices, obtained from numerous DFAS payment systems into one central repository.

  • In addition to querying and viewing data, users may download myInvoice information for further analysis.

  • To obtain assistance with myInvoice, send an email to

    • [email protected]

  • Questions concerning payment of your invoice(s) should be directed to Customer Service or the payment office.

Integrity - Service - Innovation


Which dfas systems feed myinvoice

Which DFAS Systems Feed myInvoice

  • AVEDS: Automated Voucher Examination and Disbursing System

  • CAPS-Clipper: Computerized Accounts Payable System - Clipper

  • CAPS-W: Computerized Accounts Payable System – Windows

  • Debt Application

  • DEAMS: Defense Enterprise Accounting and Management System

  • EBS: Enterprise Business System (formerly BSM)

  • FABS: Financial Accounting and Budgeting System

  • FAS: Fuels Automated System

  • GFEBS: General Funds Enterprise Business System

  • IAPS: Integrated Accounts Payment System

  • MOCAS: Mechanization of Contract Administration Services

  • MOCAS Interest Payments

  • Navy ERP: Navy Enterprise Resource Planning

  • Returned Invoices

  • SAVES: Standard Automated Voucher Examination System

  • STARS-OP: Standard Accounting and Reporting System - One Pay

Integrity - Service - Innovation


Myinvoice home page

myInvoice Home Page

Check out the “How to” Instructions link or Instructions tab for Registration instructions, Java tips and download links.

Also check out theRecent Changeslink for a description of recent enhancements.

Integrity - Service - Innovation


Instructions

Instructions

Registration, Java Plug-in, and Report/Query instructions are provided on this page. Links to download Excel templates and links to various Reason Codes found in myInvoice are also provided.

Integrity - Service - Innovation


Myinvoice home page1

myInvoice Home Page

After reviewing the instructions page, select the appropriate Registration link.

Integrity - Service - Innovation


Vendor registration form

Vendor Registration Form

The “Vendor Registration” form should be used by vendor’s that are required to have a

Tax Identification Number (TIN).

The CAGE/DUNS/TIN

entered here must be the same as the CAGE/DUNS/TIN in

the Central Contractor Registration (CCR).

You must click Submit to save your entries.

Integrity - Service - Innovation


Foreign vendor information

Foreign Vendor Information

  • Foreign vendors will be required to register in CCR in order to view their invoice information in myInvoice

  • The following is required for foreign vendors to register in the CCR:

    • A DUNS number, provided by Dun & Bradstreet

      • Information on obtaining a DUNS number can be found at www.ccr.gov or by calling D&B’s Federal Government DUNS number request line at 1-866-705-5711 for assistance

    • A North Atlantic Treaty Organization (NATO) Cage (NCAGE)

      • Additional information on obtaining an NCAGE can be found on the CCR website at www.ccr.gov or at www.dlis.dla.mil/Forms/Form_AC135.asp

  • If you require assistance registering in CCR, please call 1-888-227-2423 or 269-961-4725 for assistance.

  • After obtaining your NCAGE, we suggest you provide it to your contracting offices for inclusion on any future contracts.


Foreign vendor registration

Foreign Vendor Registration

The ”Foreign Vendor” Registration form should be used by vendors that are not required to have a TIN.

The CAGE/DUNS entered

here must be the same as

the CAGE/DUNS in the

Central Contractor Registration (CCR).

You must click Submit to save your entries.

Integrity - Service - Innovation


E mail payment notification

E-mail Payment Notification

Payment Notification check box

Notification of new DFAS payment action

[email protected]

TO: undisclosed-recipients

Our records show that you have new

payment information available for

the following:

CAGE Code XXXXX

DUNS Code XXXXXXXXX

Contract Number XXXXXXXXXXXXX

Call Number 0522

Invoice Number BVN0005

Shipment Number BVN0005

Invoice Amount 159.95

Payment Amount 159.95

Payment Date 9-JUL-10

Integrity - Service - Innovation


Government registration form

Government Registration Form

The purpose of this registration is to verify that you are a current DoD employee. Therefore,

the e-mail address must be an acceptable work address and the reason for access must meet “need to know” requirements.

Registrations will be denied if the reason is something like “to do my job”.

After completing the registration form, click Submit.

You will receive an e-mail in 1-3 days approving/denying your registration.

Integrity - Service - Innovation


Myinvoice log in

myInvoice Log-In

Enter the User ID and PIN you created and then click submit.

If at any time you forget your PIN, enter your user ID, check this box and then click Submit.

PINs expire every 90 days.

Registrations are disabled if not used for 90 days.

To reactivate your disabled account, call 877-692-5260

option 1; or 614-693-4899, option 1.

Registrations not accessed within last 6 months wil be

archived and you must do a new registration.

Integrity - Service - Innovation


Government reports queries

Government Reports/Queries

The registration form may be accessed by clicking the Gov’t Registration tab above.

Gov’t employees may query by contract number if the CAGE/DUNS is unknown or not on the record.

Integrity - Service - Innovation


Payment definition report

Payment Definition Report

Vendors - using the purple arrows in the middle, select CAGE(s) or DUNS to move to Report List or click on the Disable List button to key in the CAGE/DUNS. Then select payment type, enter criteria and select Summary Rpt, Detail Rpt or Download.

Gov’t users must key the CAGE/DUNS into the Report list.

Integrity - Service - Innovation


Payment definition report1

Payment Definition Report

When the CAGE/DUNS list has been disabled, the fields under Report List are open for entry.

Integrity - Service - Innovation


Report by payment definition download

Report By Payment Definition - Download

Select a download format.

Integrity - Service - Innovation


Report by status and date

Report by Status and Date

Using the purple arrows in the middle, select CAGE(s) or DUNS to move to Report List or click on the Disable List button to key in the CAGE/DUNS.

Select payment status.

Select Summary Rpt, Detail Rpt or Download.

Integrity - Service - Innovation


Summary report

Summary Report

Data Availability

MOCAS 90 days

Vendor Pay 120 days

EBS 30 days

Integrity - Service - Innovation


Detail report

Detail Report

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Summary report1

Summary Report

Data Availability

MOCAS 90 days

Vendor Pay 120 days

EBS 30 days

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Detail report1

Detail Report

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Detail report2

Detail Report

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Report by contract invoice shipment

Report by Contract/Invoice/Shipment

Enter none, some, or all criteria in the Contract, Delivery Order, Invoice, and Shipment Numbers fields.

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E mail assistance

E-mail Assistance

If assistance is required select E-mail Assistance and mail questions to Customer Service.

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E mail assistance1

E-mail Assistance

Choose the appropriate Customer Service Office from the drop down list.

Integrity - Service - Innovation


Vendor pay information system vpis download

Vendor Pay Information System (VPIS) Download

Mirrors the old VPIS download file format. Only the download option is available.

Integrity - Service - Innovation


Status by last action date

Status by Last Action Date

Enter Last Action Dates (dd-mon-yyyy), or use the arrows to choose from the calendar.

Note: Only MOCAS, AVEDS, FAS and Navy ERP provide data in the Last Action Date field.

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Load status report

Load Status Report

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Myinvoice sample debt notice

myInvoice – Sample Debt Notice

Debtor: Company Name

P.O. Box

Columbus, Ohio 12345-6789

Bill of Collection: 12789356 Contract: XXXXXX-07-F-XXXX

Shipment: 8707 Invoice: DFAS8707

Cage Code: 55555

Reason for debt: Duplicate Payment

Original debt amt : 18,000.00

Principle: 14,000.00

Interest: 23.00 Note: Interest as of 1/07/10

Penalty/Admin: 25.00

Balance due: 14,048.00

For additional informationcontact: Name: Smith Smith

Phone: 111-111-1111

e-Mail: [email protected]

Fax: 111-111-1101

To make a payment on-line: (link to ACCS – MOCAS only)

To make a payment via mail: (link opens remit address info)

NOTE: Direct all inquiries about debts to the POC on the Debt Notice.

Customer Service and the myInvoice Helpdesk are not equipped to answer debt related questions.

Integrity - Service - Innovation


F a q

F.A.Q.

Check the Frequently Asked Questions (F.A.Q.) tab for tips on solving common problems like disabled User IDs, pop-up blockers, and downloading on a Windows XP PC.

Integrity - Service - Innovation


Myinvoice statistics

myInvoice – Statistics

  • Approximately 21,200 myInvoice users*

    • Government users - 4,700

    • Vendors - 16,200

    • Foreign vendors - 300

      *Registration not accessed for 6 months are archived.

  • 52 files are sent to myInvoice each day from 18 different locations

  • More than 5 million records are loaded each day

  • More than 213,000 queries are requested each month

    • Status and Date – 94,277

    • Contract, Invoice, Shipment – 55,562

Integrity - Service - Innovation


Questions

Questions?

  • For assistance using myInvoice, call:

    • 800-756-4571, option 5 or

    • 216-522-6998, option 5

  • For re-activation of a disabled account, call:

    • 877-692-5260, option 1 or

    • 614-693-4899, option 1


  • Login