1 / 32

NCIP Borrowing & Replacing Policy and the

NCIP Borrowing & Replacing Policy and the. November 9, 2011. Documentation of two-directional borrowing of VFC and private stock vaccine requirement began January 1, 2010. NCIP Vaccine Borrowing Report. Sample of Completed Form. www.immunize.nc.gov. Pop-up. Important!.

Download Presentation

NCIP Borrowing & Replacing Policy and the

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. NCIP Borrowing & Replacing Policy and the November 9, 2011

  2. Documentation of two-directional borrowing of VFC and private stock vaccine requirement began January 1, 2010

  3. NCIP Vaccine Borrowing Report

  4. Sample of Completed Form

  5. www.immunize.nc.gov

  6. Pop-up

  7. Important! • Make a note of the vaccine lot number and expiration date that will be moved

  8. Scenario #1 • A private dose is given to a client that should have received state supplied vaccine • Need to replace a private dose that was used in error with a state supplied dose

  9. Replacing Private Dose with State

  10. Select the State-Supplied Vaccine to Subtract

  11. Select Subtract • Enter Amount • Under Category select “Transfer to Provider” • Click Save

  12. You will be returned to the Show Inventory Screen

  13. Enter details of the vaccine you removed from State Save as Private

  14. Scenario #2 • State vaccine was given to a client that should have received private vaccine • Need to replace a state supplied dose that used in error with a private dose

  15. Replacing State Dose with Private

  16. Select SubtractEnter AmountUnder Category select “Transfer to Provider”

  17. Return to Show Inventory Screen

  18. Contact the NCIR Help Desk • 1-877-873-6247 • Please have the lot number and expiration date of the private vaccine you subtracted • The Help Desk will add this dose to your state-supplied inventory

  19. If you have private and state supplied vaccine with the same lot #

  20. Select the Private Lot

  21. Subtract • Enter Amount • Under Category select “Transfer to Provider” • Click Save

  22. Return to the Show Inventory Screen

  23. Add • Enter Amount • Under Category select “Receipt from Provider” • Click Save

  24. What if the eligibility of the patient is in question at the time of administration? • Providers should use private vaccine when the eligibility of a patient is in question at the time of administration.

  25. Recent Change with NCHC • Effective October 1, 2011, Medicaid began handling the claims for NC Health Choice (NCHC), which Blue Cross/Blue Shield had been handling previously. Although most NCHC children will still be considered insured for immunization purposes, there is one exception. Because American Indian/Alaska Native (AI/AN) children are VFC eligible, NCHC is instructing providers to administer VFC vaccine to AI/AN children and bill only the administration fee to NCHC for those children. All other NCHC children (that is, non-AI/AN children) should be administered purchased vaccine. In that case, both the vaccine and the administration fee may be billed to NCHC.

  26. What do I do with the report? • The report does not need to be submitted to NCIP • Providers are required to keep completed reports on file for three years • CDC requires the reports to be reviewed by NC IB during a site visit with a provider

  27. Screen for Eligibility 100% • Providers are required by CDC and NCIP vaccine agreement to screen 100% of patients for eligibility according to the most recent NCIP Coverage Criteria

  28. Eligibility Flow Chart

  29. Careful Documentation • Be sure to select the correct lot number when documenting new immunizations PRIVATE=Black STATE=Blue

  30. Better Estimate Vaccine Usage • Reports to Help • Vaccine Usage Report • Tells you how many doses of each vaccine have been given by age within specified date range • Vaccines For Children (VFC) Report • Provides the number of clients vaccinated by your organization for each eligibility type (i.e. Medicaid)

  31. Questions?

More Related