STFC Safety, Health and Environment (SHE) Codes

1. STFC Safety, Health and Environment (SHE) Codes SHE communication is an area the STFC needs to improve and a simple demonstration of effective safety management – e-mails alone are not enough. This package is one of a series of STFC SHE Code – updates, revisions and launches. Simple presentations will be available for all Codes and should be used by STFC Managers at all levels to cascade the key messages to all staff and contractors.

2. Simplified format for SHE Codes To aid their communication and understanding - simple language and clear responsibilities Purpose – why the code exists Scope – where it does and does not apply Definitions – of key terms Responsibilities – set out by role – read the part applicable to you, simple languageAppendices - specific to the code but include standard appendices for the training relevant to the code, and an audit checklist

3. Safety, Health and Environment (SHE) Group Introduction to SHE Code 11 “Work in Confined Spaces”

4. Why a Confined Spaces SHE Code? • This code addresses issues raised by the Confined Spaces Regulations 1997. • On average 15 people a year are killed in the UK during work in confined spaces. • Those killed also include people who try to rescue trapped people without proper training and equipment.

5. Key features • Every effort must be made to avoid entry into a confined space. • Where it cannot be avoided a risk assessment must be carried out. • This code establishes • clear guidance for planning work in confined spaces • ensures that work in confined spaces is only carried out under a written safe system of work and by trained personnel. • introduces a the Permit to Work in Confined Spaces pro forma and defines training necessary for authorised issuers

6. Key points • Read that part of the Code relevant to you. • Always consider whether work can be carried out from the outside. • If entry into the confined space cannot be avoided a Risk Assessment must be carried out and decide whether the work should take place under a Permit to Work in Confined Spaces approved by an authorised issuer. • Always consider how a rescue will be effected without endangering rescuers. • Ensure that suitable Personal Protective Equipment (PPE) is provided – harnesses, hard hats, breathing equipment …and that those involved understand the task and their roles • Check that your Contractors are complying with this code through Method Statements (e.g. competence certification). • Report all incidents or near misses in SHE Enterprise.

7. SHE Training • Recognising the importance of competence in safety management - a standard appendix to each SHE code lists necessary training. • Training appendices should be used by managers and staff when considering new hazards or in general as part of Annual Performance Reviews (APRs).- see SHE Code 10 ‘Provision of SHE training’ • As each code is launched relevant training will be set up for staff. • To book this training contact your local SHE training contacts: • RAL 8288 • DL 3600

8. Further questions Don’t hesitate to contact your SHE Group • Graeme Finlan, DL, 3147, RAL, 6249 • Gareth Baker, DL, 3285 • Jim Wells, RAL, 6323 • or your Departmental Safety Contact If you have questions on the content or the format of the presentation.

9. DepartmentalSafety Contacts • CLF - Brian Wyborn RAL 5589 • ISIS - Jane Vickers RAL 8331 • SRS - Paul Quinn DL 3261 - Mike Bailey DL 3904 • Corporate - Andy Dickinson RAL 8345Services - Colin Weeks DL 3294 - Julia Easton RAL 5796 • TBU - Steve Quinton RAL 5534 • SSTD - Guy Woodhouse RAL 5328 • PPD - Erik Johnson RAL 5071 - Paul Flower RAL 6264 • CSED - Tim Franks DL 3985 • E-science - Andrew Kaye RAL 8279 • ASTeC - Joe Herbert DL 3215 • Head Office - Andy Boyd RAL 8222