T 5 sharepoint streamline productivity within your agency
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T-5 - SharePoint - Streamline Productivity within your Agency. Presentation by Scott McGeary SharePoint Administrator for DSHS – Children’s Administration. Overview of SharePoint in our Organization. Primarily used as an active workspace and archive for projects and work groups

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T 5 sharepoint streamline productivity within your agency

T-5 - SharePoint - Streamline Productivity within your Agency

Presentation by Scott McGeary

SharePoint Administrator for

DSHS – Children’s Administration


Overview of sharepoint in our organization
Overview of SharePoint in our Organization Agency

  • Primarily used as an active workspace and archive for projects and work groups

  • Intranet only

  • In use for over 3 years

  • Over 30 sites and sub-sites

  • Over 3000 users

  • Over 7.1 million hits total

  • Over 2 GB bandwidth used daily

  • Over 80 GB of data and files

  • No downtime issues during critical business hours






Popular features
Popular Features Agency

  • Lists

    • Task Management

    • Calendars

    • Issue Tracking

    • Project Assignments

  • Document Libraries

    • Project archives

    • Document version preservation

    • Check-in/Check-out capabilities

    • Workflow




Less practical features
Less Practical Features Agency

  • Discussions

    • Most discussions of this sort are dealt with in e-mail

    • Not many people found value in this feature in our office since most people on the main project team were centrally located

  • Wiki’s

    • Contributions or changes were rarely submitted to Wiki pages

    • Most Wiki pages were only changed by the original creator




Overall sharepoint experience
Overall SharePoint Experience Agency

  • Pros

    • Allows one central location for project artifacts, lists, and management

    • Allows groups to collaborate electronically in a secure environment

    • Reliability and uptime

    • Ease of environment management

    • Users typically learn and adapt to interfaces and functionality very quickly

    • Most business needs and processes can be addressed in some way with SharePoint

    • Integration with Microsoft Office very smooth


Overall sharepoint experience1
Overall SharePoint Experience Agency

  • Cons

    • Users sometimes want existing functionality to work differently

    • Misc. bugs that have since been corrected with updates


Contact info
Contact Info Agency

Scott McGeary

mcgeary@dshs.wa.gov

360.486.2305


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