TEN-T Info Day for AP and MAP Calls 2012

1. TEN-T Info Day for AP and MAP Calls 2012 Application process: step by step Daniel von Hugo TEN-T Executive Agency Evaluation Manager, Unit T4 TEN-T Info Day 29 November 2012

2. Objective Give you insight to the application forms and the application process ! Structure • Structure and purpose of Application Form (AF) • The application procedure • The Guide for Applicants (GfA) • Advice for improving your application TEN-T Info Day – 29 November 2012 2 2

3. Application form Part A • Essential information on the applicant (general) and the proposal (content and finance) (electronic submission) Application form Part B1 • Administrative information and information on compliance with EU law (in particular environment, state aid and transport mode specific) (Word doc) TEN-T Info Day – 29 November 2012 3

4. Application form Part B2 • Technical information describing the proposed action and its activities in detail (Word doc) • Structure reflects the four blocks of award criteria • Ensures that all information needed by the external evaluators and the Commission for a fair and comprehensive evaluation is provided TEN-T Info Day – 29 November 2012 4

5. Application form Part B2bis • Simplified, only for application concerning ongoing actions requesting increased co-funding rates • Technical information describing the ongoing action and its activities in detail • Structure reflects the three blocks of award criteria • Ensures that all information needed by the external evaluators and the Commission for a fair and comprehensive evaluation is provided – Original application will not be provided to evaluators TEN-T Info Day – 29 November 2012

6. MAP call 2012, PPs field– on-going actions Compulsory attachments: • Action Status Reports (2013 ASR, reporting year 2012) to be submitted at the latest at the time of lodging of application • A copy of the submitted 2013 ASR will be part of the application as annex • Deadline for completion of 2013 ASR: exceptionally advanced to 28 February 2013 in order to meet the call deadline TEN-T Info Day 2012 – 29 November 2012

7. Annexes • Environmental certificates, cost benefit analysis, etc. • No obligation for translation Note on MAP 2012 call: • Proposals in the field of Priority Projects concerning ongoing actions without new activities: No need to submit Part B1, only tailored Part B2bis TEN-T Info Day – 29 November 2012 7

8. TEN-T Info Day – 29 November 2012

9. How do I submit a proposal?(1/2) • Submit Application Form Part A electronically using the TENtec tool • Attach Part B1 (including its annexes and if applicable the Financial Capacity Check Form) in the TENtec tool • Attach Part B2 or B2bis, if applicable, including annexes in the TENtec tool • All parts (A, B1 and B2 or B2bis ) must also be submitted in hard copy for a proposal to be complete! TEN-T Info Day – 29 November 2012 9

10. Send - via courier or hand delivery - the complete proposal (including a non-rewritable CD-ROM or DVD-R disk) Deadline for submission: 28 February 2013, 16:00 (EC Central Mail)N.B. Keep proof of sending How do I submit a proposal?(2/2) TEN-T Info Day – 29 November 2012 10

11. Guide for applicants (1/2) • Provides clear guidance to applicants on how to complete the application forms and submit a proposal • Provides information on the meaning of each selection criterion • Where necessary, specific interpretations of the criteria are provided in the call text • Lists a set of prompting questions specific to each criterion that the external evaluators must answer for each proposal TEN-T Info Day – 29 November 2012 11

12. Guide for applicants (2/2) • Contents: who decides on calls for proposals, available funding, who can apply, how to apply, evaluation procedure, checklist • Annex 1: Guidelines to complete AF, Part B2bis – ongoing actions • Annex 2: Guidelines to complete AF, Part B1 • Annex 3: Guidelines to complete AF, Part B2 • Annex 4: Information on translations • Annex 5: Glossary and Acronyms TEN-T Info Day – 29 November 2012 12

13. Language of submission • The working language of the external evaluators is EN. You are highly recommended to submit proposals in EN! • Translation costs are reimbursed up to €2500 (subject to conditions!) • Read carefully the detailed reimbursement procedure and formal requirements in the GfA section 4.2 and its Annex 4 • Fill Part A4 of the Application Form • Requests for reimbursements: by 31 May 2013 TEN-T Info Day – 29 November 2012 13

14. How to improve your proposal Read the work programme, call text and Guide for Applicants very carefully Start early (especially for MS endorsement and multi-applicant proposals) Take the guidelines seriously, especially on formal, selection and award criteria Anticipate competition and oversubscription TEN-T Info Day – 29 November 2012 14 14

15. How to improve your proposal Final advice • Re-read your proposal and ask yourself • Is it clear and does it cover all points the evaluators need to know? • Does it make the case for why it should receive EU funding above others? • Provide enough detail • Objectives and the means to achieve these • Realistic planning & reliable financial data • Use the application check list & consult the FAQ regularly for updates TEN-T Info Day – 29 November 2012 15

16. MAP helpdesk: tenea-helpdesk-call-MAP-2012@ec.europa.euAP helpdesk: tenea-helpdesk-call-annual-2012@ec.europa.euTranslation reimbursements: tenea-translations-calls-2012@ec.europa.eu Useful e-mail addresses: TEN-T Info Day – 29 November 2012 16

17. Thank you&good luck! TEN-T Info Day – 29 November 2012