Handler Hands-On Training

1. Handler Hands-On Training 2010 RCRAInfo National Users Conference

2. Debbie GoodwinEPA – HeadquartersOffice of Resource Conservation and Recovery

3. What is Handler Data? • This module contains the basic data necessary for tracking and monitoring a handler • Handler information is obtained from Notification and Part A forms; documentation supporting inspection results, office review and Part B information; and Biennial Report data. • Allows users to enter, modify, or review information for each handler of hazardous waste. • Allows users to process Notification or Part A forms, gather and maintain descriptive information from inspections and reports, disseminate data in the form of reports or online queries, track State or Regional data with EPA HQ federal requirements, and maintain records of past handler activity. • The Handler Module is the starting point for all information about hazardous waste handlers entered into RCRAInfo. 3

4. How Do You Begin? • Perform a search to see if the Handler is already in RCRAInfo. • If the Handler is found, you then can proceed to update the information or add another source record. If the Handler is not found, you can create a new Handler. • Remember it is very important to perform a thorough search using multiple search criteria to ensure you do not assign a new ID to an existing Handler. Use of the “Wildcard” search is highly recommended. 4

5. Handler IOR and Access Rights • Implementer of Record for Handler is fixed (.i.e., only one agency can maintain Handler data) • Access Rights: • Level 1 – Read access • Level 2 – Read and Add access • Level 3 – Read, Add, and Update access • Level 4 – Read, Add, Update, and Delete access

6. Create a New Handler • Choose to have RCRAInfo generate a Handler ID by clicking on the link “Generate an ID”, or populate the EPA ID field with a value issued from a State or Regional office. • For generated EPA IDs, the first two characters will be the state postal code, the third character will be an "R", and the next nine characters will be a generated sequence of numbers with a check digit as the final number. • Users entering a State-generated ID will see three boxes to create the EPA ID. The first box contains the state postal code, already populated by RCRAInfo.  The next one characterboxis required, and the last box accepts one to nine additional characters.  Then click on the link “Create this ID”. • The Create a New Handler-Site ID Form screen will be displayed. 6

7. Create a New Handler - Site ID Form Screen • A blank Site ID form is displayed. (The only difference between this and the “Update Site ID screen” is the update screen is pre-populated with the latest data.) • The Site Identification Form screen is lengthy. To facilitate navigation, shortcuts to each section are provided at the top and bottom of the form screen. Once a “Reason for Submittal” has been selected, the Required Fields are marked with an *, and the form will not save if a Required Field is left incomplete. 7

8. What’s New With V5? • Handler Detail Screen • Added “Out of State SNC” • Site Identification Form Screen: • Removed “Number of Employees” • Provided better explanation for “Initial Notification” Reason for Submission (Box 1) • Added Country to “Site Location” (Box 4) • Added a dropdown box for “Site Location - State District” (Box 4) • Added a utility to help find NAICS codes (Box 6) • Added “Contact Title” and “Fax” (Box 8 and 8.a) • Added “Short Term Generator” (Box 10.1) • Added “Hazardous Waste Transfer Facility” under “Transporter of Hazardous Waste” (Box 10.2) 8

9. What’s New With V5? (cont.) • Added “Receives Hazardous Waste from Off-site” (Box 10.7) • Added “Eligible Academic Entities with Laboratories” (Box 10.D) • Added “Notification of Hazardous Secondary Material” (Box 12) • - If “Yes”, data on the “Addendum to the Site Identification Form: Notification of Hazardous Secondary Material Activity • Increase length of “Certification Title” to 45 characters (Box 14) 9

10. What’s New With V5? (cont.) • Notification of Hazardous Secondary Material Activity Screen • Reason for notification and date. • Description of hazardous secondary material (HSM) activity: • - Facility Code • - Waste Codes • - Estimated Short Tons • - Actual Short Tons • - Land-based Unit • Facility has financial assurance 10

11. Let’s Enter A Subsequent Notification • Follow along with your hand-out for EPA ID: NJD002182897 Safety-Kleen Systems, Inc.; 1200 Sylvia Street; Linden, NJ. 11

12. Handler Universe Inactivation • When you click on :”Handler Inactivation Universe” it will then ask: Are you sure you wish to inactivate this site’s handler universes? If so, please click OK; otherwise, click Cancel. (You will have to select the appropriate State Waste Generator Status on the next page.)” • Enter the Receipt Date and all appropriate information and click “Save”. 12

13. Site Detail Report • Clicking on this link runs the Site Detail Report. • The Site Detail Report provides "all available details" from the handler module and summarized information from the waste activity monitoring module for the site you are working on. The report integrates National Biennial RCRA Hazardous Waste Report data with Site Identification data. 13

14. Maintain Other IDs • Clicking on the “Add Other ID” link displays the “Maintain Other ID screen” listing any existing Other ID(s), the activity location and handler details, whether or not the facility is the same, the Other ID's relationship to the EPA ID, and its description. If Handler Details are available for the Other ID, a magnifying glass will appear under the Handler Details column.  Click on the magnifying glass to proceed to the Other ID's Handler Details screen. • This allows users to assign additional identification numbers to a Handler and to specify each ID's relationship to the EPA ID.   • You will now be able to add, update, or delete Other IDs, if you have the appropriate access rights. 14

15. Handler Reports • 26 Handler Reports are available by clicking “National and Implementer Reports” from the RCRAInfo Main Menu. • Handler Report: • - Active Short-term, Emergency, and Temporary Handlers • Tickler Report • - General Handler Report • - History of Activity Handler Report • - RCRA Site Detail • - Region 1's RCRARep Handler plug-in • - Region 6's RCRA Facilities Listing • - Region 6's RCRA Facilities Listing with State [Second] ID • - Region 6's RCRA Notifiers List • - Region 6's RCRA Universe Report • - Region 6's RCRA Used Oil Facilities Report • - Selected RCRA Sites Count Report • - Selected RCRA Sites Universe List Report    • - Single Line Handler Report 15

16. Handler Reports (cont.)) • Hazardous Secondary Material Reports: • - List of Facilities HSM by Facility Code Report   • - List of Facilities HSM Report • - List of Facilities Managing HSM that do not have Financial • Assurance Report • - List of Facilities Managing HSM that have Financial • Assurance Report • - List of Facilities Managing HSM, by Land-based Unit Code • Report  • - List of Facilities that have Stopped Managing HSM Report • - List of Facilities that have not Renotified • - Number of Facilities Managing HSM and Quantities Managed • by Industry Type Report- Number of Facilities Managing and Quantity Managed by • Type of HSM Report- Summary of Notifications and List of New Facilities • Managing HSM Report  16

17. Handler Reports (cont.) • Subpart K • -Historic List and Count of Individual Facilities that Withdrew • from Subpart K Report • - List and Count of Facilities Conducting Lab Cleanouts under • Subpart K Report   • - List and Count of Individual Facilities Currently Operating • under Subpart K Report 17

18. Questions?

19. Hands-On Exercise • Now it’s your turn to enter an Notification. Use the hand-out for Envirite of Ohio Inc.; 2050 Central Ave SE; Canton, OH and use the EPA ID number which has been assigned to you. • Enter everything else per the Notification form. • If you have trouble or have a question – just ask. • Training ID – OHDTSTHND??? 19