EMPG Subgrant and Reimbursement Process

1. EMPG Subgrant and Reimbursement Process Douglas W. Glowacki EMPG Program Manager Connecticut Department of Emergency Services & Public Protection Division of Emergency Management and Homeland Security

2. Connecticut Department of Emergency Services & Public Protection Reuben Bradford, Commissioner Division of Emergency Management and Homeland Security William P. Shea, Deputy Commissioner EMPG Subgrant and Reimbursement Manual The Emergency Management Performance Grant (EMPG) Subgrant and Reimbursement Manual was created as a tool to assist local municipalities in applying for and receiving funding through the EMPG. The following presentation covers the most frequently asked topics from the manual. The manual is available at the DEMHS website at http://www.ct.gov/demhs Click on Strategic Planning and Grants Then Click on Grant Reporting Forms CCM May 8, 2013 – Cromwell Connecticut Side 1 of 7

3. Connecticut Department of Emergency Services & Public Protection Reuben Bradford, Commissioner Division of Emergency Management and Homeland Security William P. Shea, Deputy Commissioner EMPG Subgrant and Reimbursement Manual The manual contains a handy checklist of items needed for each step in the application, subgrant and reimbursement process. The manual also contains examples of how to fill out the EMPG Application Package and Reimbursement Requests. CCM May 8, 2013 – Cromwell Connecticut Side 2 of 7

4. Connecticut Department of Emergency Services & Public Protection Reuben Bradford, Commissioner Division of Emergency Management and Homeland Security William P. Shea, Deputy Commissioner EMPG Subgrant and Reimbursement Manual Important Note: When preparing your EMPG application budget please use the amount of funding shown in your per capita allocation as your maximum budget. CCM May 8, 2013 – Cromwell Connecticut Side 3 of 7

5. Connecticut Department of Emergency Services & Public Protection Reuben Bradford, Commissioner Division of Emergency Management and Homeland Security William P. Shea, Deputy Commissioner EMPG Subgrant and Reimbursement Manual Important Note: On the Notice of Subgrant Award be sure to sign the award on pages 1 & 2 and initial the bottom of all pages. CCM May 8, 2013 – Cromwell Connecticut Side 4 of 7

6. Connecticut Department of Emergency Services & Public Protection Reuben Bradford, Commissioner Division of Emergency Management and Homeland Security William P. Shea, Deputy Commissioner EMPG Subgrant and Reimbursement Manual Completing reimbursement requests is the most complex part of the EMPG process. Please consult the EMPG manual especially when completing a reimbursement request. CCM May 8, 2013 – Cromwell Connecticut Side 5 of 7

7. Connecticut Department of Emergency Services & Public Protection Reuben Bradford, Commissioner Division of Emergency Management and Homeland Security William P. Shea, Deputy Commissioner EMPG Subgrant and Reimbursement Manual Important Note: Check that all supporting documentation is attached to your reimbursement request. Verify that copies of invoices, and either checks or computer generated reports are present as proof of payment for all items listed on the 85-21 form. All payments and services must occur within the period of performance of the grant. CCM May 8, 2013 – Cromwell Connecticut Side 6 of 7

8. Connecticut Department of Emergency Services & Public Protection Reuben Bradford, Commissioner Division of Emergency Management and Homeland Security William P. Shea, Deputy Commissioner Questions CCM May 8, 2013 – Cromwell Connecticut Side 7 of 7