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International Student and Scholar Services Exchange Visitor Updates. Fall 2012. Office of International Education. OIE includes ISSS , EA and IP ISSS supports F students & J Exchange Visitors Marisa Atencio , Director, RO/DSO Gwen Fernandes , Assistant Director, PDSO/ARO

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office of international education
Office of International Education
  • OIE includes ISSS, EA and IP
  • ISSS supports F students & J Exchange Visitors
    • Marisa Atencio, Director, RO/DSO
    • Gwen Fernandes, Assistant Director, PDSO/ARO
    • Katie Tudini, Senior International Advisor, DSO/ARO
    • Meg Popick, International Advisor, DSO/ARO
    • Charlie Hammons, International Advisor, DSO/ARO
    • JeevanDevassy, SEVIS Coordinator, DSO/ARO
    • BrittnyMalbrue, International Coordinator, DSO/ARO
  • 4500+ students and 600+ scholars annually
j exchange visitor program in review
J Exchange Visitor Program in Review
  • Mutual Educational and Cultural Exchange Act (Fulbright-Hayes Act) of 1961
  • Objective of the Exchange Visitor category:

"to increase mutual understanding between the people of the United States and the people of other countries by means of educational and cultural exchanges.“

  • DS-2019 form issued by the OIE allows individual to apply for a J-1 visa at a U.S. Consulate abroad
exchange visitor program
Exchange Visitor Program
  • Visa “alphabet soup”
  • J visa is a foreign policy visa NOT a work visa
  • Apx. 20 J Exchange Visitor categories
    • J students (non-degree, bachelors, masters, doctorate & student intern)
    • J scholars (short term, research scholar & professor)
  • EV can accept payment for services from the J sponsor
  • High flexibility comes with high standards from Dept. of State
  • Department of State audits of J program sponsors increasing
sponsor oie and j ev relationship
Sponsor, OIE and J EV relationship

J Exchange Visitor

Department Sponsor

OIE Responsible Officer

istart gatech edu
  • Allows paperless processing and record keeping
  • Ensures OIE can report records to SEVIS via batch for DHS compliance
  • Foreign national makes electronic requests, views DHS status, and views status of requests any time
  • More effective reporting and communication tool
  • Automated alerts sent to scholar, OIE or supervisor/P.I.
exchange visitor categories scholar
Exchange Visitor Categories- Scholar

Short Term Scholar

    • educators
    • scientists
    • research fellows
    • writers
    • museum administrators
    • librarians
    • similar persons of recognized expertise
  • Earned Bachelor’s degree minimum
    • lecture
    • observe
    • consult
    • participate in seminars, workshops, conferences, study tours, professional meetings or similar types of educational and professional activities
    • 3 weeks to 6 months
exchange visitor categories scholar1
Exchange Visitor Categories- Scholar
  • Research Scholar and Professor
    • Teaching
    • Lecturing
    • observing
    • consulting at post-secondary accredited educational institutions, museums, libraries, or similar types of institutions
  • Earned Bachelor’s degree minimum
    • lecture
    • observe
    • consult
    • participate in seminars, workshops, conferences, study tours, professional meetings, or similar types of educational and professional activities
  • 3 weeks to 5 years
24 month bar on repeat participation
24 month bar on repeat participation
  • Research Scholars & Professors
    • Prevents repeated participation until a minimum of 24 months has passed since last J research scholar/professor program ended
  • Eligible to return U.S. in a different J category OR different visa type
    • GT must avoid circumventing the 24 month bar
    • Min. 60 days between J programs & identify that a “new program” exists
exchange visitor categories student
Exchange Visitor Categories- Student
  • University Students:
    • Admitted to pursue a "full course of study" in a degree program or be engaged full time in a non-degree "prescribed course of study."
  • Degree seeking students (Bachelor’s, Master’s, Doctorate):
    • GTL, GT Shanghai, gov’t funded students
    • DS-2019 period based on average degree completion
  • Non-degree seeking students:
    • Exchange students
    • DS-2019 issued for 24 months max.
  • J Student Intern- Jan 2013
j student intern
J Student Intern

Starting January 2013, GT will issue DS-2019s for Student Intern to a Foreign Student who:

  • is good standing and currently enrolled and pursuing a degree at a postsecondary academic institution outside the United States
  • demonstrate the U.S. internship will "fulfill the educational objectives for a current degree program at the home institution“.
  • will participate in activity that furthers interchange, mutual enrichment, and linkages between GT and research and educational institutions of other countries
  • demonstrate the established financial support, either from GT or other sources, to live in Atlanta ($1500 month)
  • will maintain health insurance coverage that is required by federal regulations throughout the duration of the applicable J program
  • will engage in a paid or unpaid internship not involve unskilled or casual labor, child care or elder care, aviation or in clinical positions, does not involve more than 20% clerical work and does not displace full or part-time temporary or permanent American workers or serve to fill a labor need.
j student intern why change
J Student Intern- WHY CHANGE?
  • Compliance with Dept. of State regulations
  • More appropriate categorization for students who conduct research/internship at GT to fulfill educational objectives for a their degree
  • Student Intern timing considerations
    • Start J program on the 1st of the month
    • Minimum 2 month Internship
    • 12 month maximum
  • OIE will lead coordination and use iStart submission information to create

DS-7002 which replaces the GT Template Placement Agreement

  • Student Intern Placement Fee ensures OIE has resources to manage compliance and can provide J Student Interns support not in place for scholar categories
    • Orientation specific for J Student Interns
    • Involvement in campus activities and events
    • Monitor evaluations required by DOS
    • $50 GTL & GTShanghai
    • $325 for all others
j student intern flow
J Student Intern Flow
  • Foreign student identifies an academic sponsor
  • HR administrator submits iStart J Student Intern Program request
    • Identifies 2nd approver to complete English Language proficiency
  • HR administrator submits Export Control e-form
    • Identifies 2nd approver to complete export control questions
  • J Intern completes J Student Intern Applicant information via iStart
    • Academic Certification sent via iStart to home university advisor/dean
  • Department Compliance Certification
  • OIE reviews and processes DS-2019 and DS-7002 within 5 business days of complete submission
j exchange visitor process review
J Exchange Visitor Process Review
  • Foreign national identifies a GT sponsor eligible to supervise their exchange program at GT
  • Sponsoring dept. submits iStart request with detail about:
    • J-1 program request (program activities)
      • English language proficiency (2nd approver)
    • Export control (2nd approver)
    • Exchange Visitor (J-1 applicant information)
    • Funding (Financial Upload)
    • Departmental certification
  • OIE reviews materials & issues DS-2019 within 5 days of complete submission
  • Sponsoring dept. issues invitation letter, picks up and mails DS-2019 to scholar
j exchange visitor process review1
J Exchange Visitor Process Review
  • Scholar uses DS-2019, invitation letter, financial docs., etc… to apply for the J visa stamp
  • Scholar uses J visa & DS-2019 to enter the U.S.
    • Reports to sponsoring dept. within 15 days of DS-2019 start date OR contacts sponsoring dept. to request a deferral
    • Completes Affiliate paperwork & obtains username and password needed to access GT systems
    • Completes J-1 Scholar Check-in e-form in iStart <30 days after DS-2019 start date
      • Copy of DS-2019, I-94 and visa stamp
      • U.S. address
      • Evidence of health insurance or OIE will send a link to enroll in GT Student Blue plan
  • OIE validates the DS-2019 within 30 days of DS-2019 start date & schedules EV for OIE orientation
changes in 2011 2012
Changes in 2011-2012
  • Use iStart to complete OIE check-in allowing OIE to activate DS-2019 & confirm new J scholar orientation date
  • Export control; P.I. 2nd approver in J program e-form
  • Scholar e-mailed pre-arrival, initial reporting required & extension alerts from [email protected]
  • If not in the U.S. within 15 days of DS-2019 start date notify OIE to defer
  • Evidence of continuous health insurance for extensions, travel validation, out of country & transfer
  • E-form for DS-2019 signature prior to travel outside U.S.
  • Out of Country e-form for travel >30 days if J Research Scholar/Professor program will continue upon return to GT
health insurance changes
Health Insurance Changes
  • J scholars can enroll in the GT BCBS Student Blue plan
    • Rate banded by age
    • Monthly payment (2 months min. with bank draft)
  • Ensures scholars have:
    • reputable insurance
    • access to an affordable group rate
    • BCBS & Stamps Health Center support (claims, understanding insurance, etc…)
  • J scholars NOT eligible to receive health care services from Stamps Health Center
  • GT benefits eligible J scholars MUST purchase a Medical Evac. & Repatriation plan prior to completing OIE check-in
  • Pre-arrival & orientation materials provide insurance info.
  • J-1 applicant e-form asks scholar about insurance coverage
changes for 2013
Changes for 2013
  • Incidental employment, advisory opinion & dependent e-forms (Jan 2013)
  • Additional detail requested regarding GT program activities, EV English language proficiency and educational and cultural activities being offered by sponsor (Feb 2013)
  • Export Control is it’s own e-form
  • J Student Intern category (Jan 2013)
  • Sunapsis 3.0 with new functionalities for ISSS (late spring 2013)
  • Ongoing training of ISSS advisors on scholar issues
follow up feedback questions
Follow-up, Feedback & Questions
  • Follow up:
    • ISSS will send out:
      • this presentation
      • a flow chart for J Student Intern
  • Feedback?
    • What are your thoughts and concerns?