Health & Safety Induction

1. Health & Safety Induction Department of _______________

2. Employers Duty of Care • The University owes a duty of care to: • Its employees • Contractors or partner organisations and their employees • Others who may be affected by its work activities (Students/Visitors/local community) • The University must: • Provide a written health and safety policy and statement • Assess risks to employees, customers (students), partners and any other people who could be affected by their activities • Arrange for the effective planning, organisation, control, monitoring and review of preventive and protective health and safety measures • Ensure they have access to competent health and safety advice • Consult employees about their risks at work, current, preventive and protective measures

3. Employees Duty to Co-operate • Health & Safety is the responsibility of everyone • You have a duty of care to: • yourself • Others around you • Others who may be affected by what you do or don’t do • You should not interfere with anything which has been provided for your (or others) health, safety and welfare • You must use any personal protective equipment provided and as instructed • You must co-operate with your employee in respect of Health & Safety • You should report any work situation that you believe presents an immediate danger • You should report any shortcoming in the employers protection arrangements

4. Managing Health & Safety • Policy • Safety Policy • Safety Manual of policies • Organisation • Identified roles and responsibilities • Planning • Risk assessments and risk control system • Implementation • Training • Control measures • Monitoring • Incident reporting, Audit action plans, Inspections • Review and Audit • Programme of Departmental audits and inspections

5. Roles and Responsibilities • Vice Chancellor (Responsible Officer) ultimate responsibility • University Secretary • Chair of Health & Safety Committee • delegated responsibility from the VC • Head of Department • main responsibility for operational health and safety of the Department • Head of Health, Safety & Environment (Competent Officer) • provides strategic legal advice to senior managers • develops policy, procedures and guidance to support Departments • Technical Manager/Safety Co-ordinator • manages risks from work and Departmental activities • Employees • responsible for their own safety and others who may be affected by their actions

6. Fire Safety • Keep fire exits and routes clear at all times • Store flammable materials as directed • Control ignition sources • Keep fire doors closed when not in use • Do not smoke in or near buildings • Don’t interfere with the fabric of the building • Think Fire!

7. Fire Evacuation • Fire alarm • Audible test every Wednesday in specific locations • On discovering a fire, activate the alarm by pushing a red call point • On hearing the alarm evacuate the building by nearest available route and proceed to the assembly point. • Collect personal possessions only if you can do so very easily and quickly. • Wait at the assembly point until informed otherwise • Fire drills • Minimum every twelve months but can occur without warning • Fire Wardens • Minimum of two in each building. Larger buildings have minimum of two on each floor. • Recognisable by hi-visibility vests • Assembly Point • ?

8. Equal Opportunities • Trembler fire alarms available from Estates • Fire safety signage in braille • Personal Emergency Evacuation Plans (please ask your Department if you think you may need one). Available from University Health, Safety & Environment • Information in graphic form wherever possible • Ramped access • Rest rooms available (Wessex House/3 South)

9. Incident Reporting • An incident could include but is not limited to a road traffic accident, assault, near miss, fire alarm activation, fire • All accidents, near misses and incidents should be reported as soon as possible using the approved incident form. • To prevent recurrence • To implement control measures • To comply with legislation • First Responders (Security) will attend all incidents • If requested to do so by phoning 666 • If fire alarm activated • First Responders will attend all fire alarm activations

10. First Aid • First Aiders • dial 666 and ask for a first aider • all first aiders are fully trained and have access to a first aid kit • do not use first aid equipment unless you are qualified and authorised to do so by the University Health, Safety & Environment Unit • Plasters may be provided by your Department for preventing infection or contamination • Defibrillator available on site • Sports Training Village and Security (dial 666)

11. Health & Wellbeing • Wellbeing Fair • Mental Health • Stress Management • Occupational Health • Health surveillance • Occupational Disease • Information and support is available so please ask your Department if you think you need it. • Prevention is always better than cure!

12. Workstations • Your workstation should be suitable for you • Workstation assessment required upon induction, routinely or after significant change (your assessor is ?) • Workstations include: • Desk, chair, computer, telephone, monitor • Keep tidy • Dispose of rubbish and aim for a clear desk policy • Work Related Upper Limb Disorder (WRULD) • If you already suffer from a WRULD please let your line manager/supervisor know • If you have been given advice about how to use your workstation then please follow it • Co-operate with your Workstation Assessor

13. Electrical Safety • Extension Cables • Use wisely • Never use more than one extension cable at a time with each appliance • Avoid using extension cables with high wattage appliances such as kettles • Portable heaters • Water and electricity don’t mix! • Only use earthed three pin plugs • Don’t cover • Appliances • Portable Appliance Testing routinely between 6 months and 5 years depending on the risk

14. Housekeeping • Keep floors clear to avoid slip, trip or fall • Tidy and restrict cables to prevent them from becoming a hazard • Clear up spills immediately • Try and keep books and files no higher than eye hieght

15. Manual Handling • Before you lift, assess the: • Weight, shape and size • Distance you need to travel • Surface beneath you • Environment (wet or cold which may affect your grip) • Break it into smaller loads if possible. • Get help if you need it. • Use lifting equipment provided. • Don’t lift if in doubt!

16. Risk Assessments • Read before you act • Understand the risks • Ask if you’re not sure • Implement control measures identified

17. Specific Hazards Department of _______________

18. Lasers • Power • Most lasers at the University are of low power • Lasers used for research may pose a higher risk but access to them is limited to authorised users only • Visibility • Laser beams are never obvious and can only be seen if scattered by dust or smoke • Most lasers are embedded in equipment and as such are controlled

19. Chemicals • Keep quantities to the minimum required. • Store flammable chemicals in fire proof cabinets or in external storage which is well ventilated and away from combustibles • Transport with care • Always label containers • Always wash your hands after handling chemicals. • Do not eat, drink or smoke in the labs. • Always dispose of waste correctly

20. Fume Cupboards • Close the sash when not in use • To prevent spread of fumes • To reduce energy usage • Keep the sash at the lowest height needed to work • To protect you and others from splashes or reactions • To contain any reaction • Expensive to install – they are not store cupboards!

21. Checklist • You should now know what to do if: • You hear the fire alarm • You discover a fire • You need to report an incident • You need first aid treatment • You need support for a health condition • You need a workstation assessment • You should now be aware of: • Your legal responsibility • Good housekeeping • Specific Departmental hazards • Risk Assessments

22. Further Information • Health, Safety & Environment website • Central policies and advice including Safety Policy • Library of generic and specific risk assessments • Guidance and self-training presentations • Information • Templates for assessments and incident reporting etc • Quarterly Newsletters • Available from the website • Notice boards • Department • Risk assessments – Departmentally specific • Local training, information and instruction