Asset Management – The right solution at the right time
This presentation is the property of its rightful owner.
Sponsored Links
1 / 22

Asset Management – The right solution at the right time PowerPoint PPT Presentation


  • 92 Views
  • Uploaded on
  • Presentation posted in: General

Asset Management – The right solution at the right time. Asset Management at PennDOT Reorganization, Self Assessment, Gap Analysis Asset Management Conference Peer Exchange San Diego, CA April 19th, 2012. Asset Management at PennDOT. Reorganization, Self Assessment, Gap Analysis

Download Presentation

Asset Management – The right solution at the right time

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Asset management the right solution at the right time

Asset Management – The right solution at the right time

Asset Management at PennDOT

Reorganization, Self Assessment, Gap Analysis

Asset Management Conference Peer Exchange

San Diego, CA

April 19th, 2012


Asset management at penndot

Asset Management at PennDOT

  • Reorganization, Self Assessment, Gap Analysis

  • Communication

  • Reorganization

  • Self Assessment

  • Gap Analysis

  • Next Steps

  • Melissa Batula, P.E.

  • Chief, Asset Management Division

  • Bureau of Maintenance and Operations

  • Pennsylvania Department of Transportation

  • [email protected]

2


Asset management the right solution at the right time

Pennsylvania - Organization

  • 11 District Offices + Central Office


Asset management challenges

Asset Management – Challenges

  • Aging Infrastructure

  • Size - Large State Network

    • 40,0000 miles roads

    • 25,000 bridges (>8’)

  • Large Local Network

    • 80,000 miles roads

    • 6,100 + local bridges (>20’)

  • Climate – Freeze/Thaw

  • Usage – Heavy Truck

  • Large Customer Base (Transportation user)

4


Communication planning partners

Communication – Planning Partners

  • 23 Planning Partners (MPOs/RPOs)

  • [67 Counties]


Asset management communication

Asset Management - Communication

  • Communicating Need

    • 26 Planning Partners

    • Funding Needs far outweigh available funding – must focus on existing assets

    • Roles: Department/Planning Partners jointly responsible to manage assets

      • Knowledge of existing assets and condition

      • Summary of annual funding needs

      • Managed expectations - Shared Goals

      • Tools for identifying candidates

      • Annual Performance Report

6


Annual performance measures report

Annual Performance Measures Report

Performance Measures Annual Reports - Bridges


Annual performance measures report1

Annual Performance Measures Report

Performance Measures Annual Reports - Pavements


Reorganization

Reorganization

9


Reorganization asset management division

Reorganization: Asset Management Division

10


Reorganization asset management division1

Reorganization: Asset Management Division

Bureau of Maintenance and Operations

Bureau of Project Delivery

Center for Program Development

Bridge Inspection and Management

Bridge Asset Management

Roadway Management


Asset management division

Asset Management Division

Division Focus: Develop/strengthen policies and procedures to support strong asset management approach.

  • System (Network) Level

    • Performance/Functionality - Safe efficient movement of people and goods

  • Program Level

    • Allocating available resources to meet performance levels

  • Asset Level

    • Optimize asset performance


Asset management implementation

Asset Management Implementation

Initial Steps:

  • Establish Steering Committee

    • Quarterly review meetings, primarily comprised of Executive Staff promoting AM

  • Establish Working Group

    • Group of technical experts to develop AM policies and implement

      3. Develop Roadmap for Improvement

    • Consultant Assistance

      • Experience with Asset Management Best Practices

        [GHD, Incorporated]

    • Self Assessment

    • Gap Analysis

    • Implementation Plan


Self assessment february 2012

Self Assessment (February 2012)

  • Self-Assessment Approach

    • Primarily Focused on Executive Staff

      • Two District Executives for Regional Perspective

      • Deputy Secretary, Highway Admin

      • Bureau Directors, Planning, Project Delivery, Mainenance/Ops

      • Bridges, Pavement Groups

    • Format – 2-3 hour interviews (primarily individuals)


Self assessment february 20121

Self Assessment (February 2012)

  • Self-Assessment – Discussion Areas

    • Policy- Investigating how organizational policy will benefit from asset management practices;

    • Planning and Programming – to understand how planning and programming reflect good asset management practices within the organization;

    • Risk Performance- to develop an understanding of how PennDOT classifies risk and procedures used to mitigate risk within the organization;

    • Capital Process and Validation – to understand how projects are selected and validated within the budgeting process;

    • Project Delivery and Management- to better understand if project delivery strategies are being implemented; and

    • Data Collection and Decision Support- to focus on the methods by which the organization collects data, as well as the resources used to support the data collected for making investment decisions.


Self assessment february 20122

Self Assessment (February 2012)

  • Self-Assessment Results

    • Established baseline for future reference

    • Identified areas of Consensus

    • Identified areas for further exploration (gap anaylsis)

    • Identified areas for improved communication/understanding

    • Provided opportunity for Benchmarking

    • Platform for Communication of Expectations


Self assessment february 20123

Self Assessment (February 2012)

  • Gap Analysis (March/April 2012)

    • Format – 2 or 4 hour Group Sessions

      • Bridge Group (4 hours – face to face

      • Pavement Group (4 hours – face to face)

      • ITS/Signals (4 hours – face to face)

      • Ancillary Structures (4 hours – face to face)

      • Fleet Management (4 hours – face to face)

      • Highway Appurtenances (4 hours – face to face)

      • Data systems – 2 hours each, web-ex participation

        • BMS, RMS, MPMS, ECMS, GIS, SAP

    • Follow-up Sessions

      • Organizational Group

      • Planning/Programming

      • Pennsylvania Turnpike


Gap analysis

Gap Analysis

  • Discussion Areas

    • Setting Direction setting long term direction for assets

    • Planning and Programming – development of long-term, financially constrained work programs

    • Preparation – planned work programs for specific work instances

    • Implementation – scheduling delivering asset related work

    • Asset Monitoring- monitoring and reviewing physical assets/performance

    • Management Review- activities pertaining to compliance review and risk assessment management and ensuring continuous improvement

    • People and Organization – capabilities and structure for managing assets

    • Data and Information – information systems for inventory and management of assets

    • Technology


Gap analysis1

Gap Analysis

  • Discussion Areas

    • Setting Direction

    • Planning and Programming

    • Preparation

    • Asset Monitoring-

    • Management Review-

    • People and Organization

    • Data and Information –

    • Technology


Gap analysis2

Gap Analysis

  • Gap Analysis – Challenges

    • Composition Balancing technical staff vs. decision making participation

      • PennDOT approach – initial sessions with technical staff, follow-up sessions with decision makers

    • Scheduling – Requires large staff commitment

      • PennDOT approach – Identified crucial sessions with specific participation requested additional participation at discretion of District

    • Format – balance ideal “face-to face” sessions with travel expenses and time commitments

      • PennDot approach - Face-to-face for 4 hour sessions (mid-day meetings to allow for travel). Web-ex participation for shorter sessions.

    • Relative Sessions – keeping session questions relative to audience

      • PennDot approach – Each session included only part of Gap Analysis questions

    • Value Added – Maintaining meaningful participation and ensuring not just a scoring exercise

      • PennDot approach – Session discussions even more valuable than actual scoring


Wrap up

Wrap-Up

  • Communication Efforts

  • Reorganization

  • Self Assessment

  • Gap Analysis

    Next Step:

    Implementation Plan

  • Requirements for Enterprise AM system

  • Develop PennDOT Asset Management Plan


Asset management the right solution at the right time

Questions?


  • Login