Evaluation Negotiations DAY 1

1. Evaluation Negotiations DAY 1

2. Calendar • Remaining EESTF Meetings: 4/8, 4/22, 5/6 • Evaluation Pilot ends 4/26 • All buildings should have completed the 6 sessions by 5/6 Proposed: Pilot Debrief on 5/6 “Socratic Seminar” with Educator and Evaluator “pioneers” discussing how it went. Invite other “pioneers”.

3. Negotiations Team Association: Kristin DeFrancisco, Judy Packer, Valerie Sarazen, Linda Hanson Administration: Kathy Bodie, Laura Chesson, Rob Spiegel School Committee: Bill Hayner

4. DRAFT-DRAFT-DRAFT-DRAFT To anyone viewing this PowerPoint, please keep in mind that we are allowing you to view drafts – working copies of our best thinking at this time. The Evaluation Negotiation Team will continue to meet and share our work with the Educator Evaluation Task Force Committee. This committee will give ongoing feedback to the Negotiation Committee. Please give any feedback you have to your Building-Based Evaluation Task Force member. Our goal is to have final language ready for a ratification vote on Thursday, May 23rd.

5. Philosophy Statement • The new evaluation system should be centered on Educators and Evaluators learning together, and building relationships for the long run – collaboration, not confrontation. • Evaluations should be evidence-based. • Documentation of feedback on a topic/issue should be noted before Educators can be faulted for failure to comply. • Overall goal is to ensure that all Educators receive the supervision and support they need to develop as thoughtful, reflective, and effective Educators.

6. Timeline for All Plans: Goal Development • May 15 – District Goals set • June 15 – School Goals set • Sept. 15 - Superintendent or designee meets with Evaluators and Educators to explain the evaluation process • Sept. 24 – Early Release Day: one hour Baseline Edge training; one hour time for data analysis and goal drafting (Note: District will provide Educators with data by this date) • October 1 – Evaluator meets with 1st Year Educators to assist in self-assessment and goal setting process; all Educators submit self-assessment and draft goals

7. Educator Plan Development • October 1/8 – Second PD time for data analysis and Educator Plan Development (still under discussion) • October 15 – Evaluator meets with Educators in teams or individually to establish educator plans • November 1 – Evaluator approves all Educator Plans

8. Observation Notes Definitions • Unannounced Observation: An Evaluator is in your classroom and is taking notes during a visit that lasts a minimum of 10 minutes. • Observation During a Meeting: An Evaluator attends a parent/IEP/TAT/CLT/Dept./Grade level meeting AND indicates that they are there as an observer at the beginning of the meeting. The Evaluator will refrain from participating in the meeting in order to take notes and be an objective observer. • Announced Observation: One full period/class with pre and post conversations. • Conversation and written feedback within 5 days of observation (unless extraordinary circumstances)

9. Observation Notes Continued • No video/audio taping or photos taken without the explicit agreement of the Educator (consent form in Baseline) • Educators may submit any of the above at any time for their own evidence/artifacts • Observation deadline dates: indicate time by which BOTH the observation AND the follow-up conversation and written feedback should occur • At times an Evaluator may be accompanied by another administrator. In this case, the second administrator’s primary purpose will be to observe the Evaluator’s practice, not the Educator under observation.

10. Developing Educator Plan For Educators in their first three years of teaching in Arlington, and Educators teaching under a different license (first year only): • 6 Observations total • Oct. 15 - 1st Unannounced observation • Nov. 15 - One announced full period/lesson observation • Remaining 4 unannounced observations once/month between December and April (exception – February) • Written notice to teacher at Formative Assessment meeting if Evaluator thinks teacher performance indicates possible non-renewal (just a heads up, this does not constitute a non-renewal letter)

11. Self-Directed Growth Plan For Educators with Professional Teacher Status whose overall rating is Proficient or Exemplary: • 4 unannounced observations total • Nov. 15 - 1st observation • One per month between January and April (exception – Feb.)

12. Directed Growth Plan For Educators with PTS whose overall rating is Needs Improvement: • 6Observations total (same as Developing Educator Plan) • Oct. 15 - 1stUnannounced observation • Nov. 15 - One announced full period/lesson observation • Remaining 4 unannounced observations once/month between December and April (exception – February) • At the end of the Directed Growth Plan, the Evaluator will rate the Educator as either Proficient (Educator moves to a Self-Directed Growth Plan) or Unsatisfactory (Educator moves to an Improvement Plan) • Determination of rating must be made by May 15

13. Directed Growth Plan Cont. • The Directed Growth Plan will contain the requirement that a written plan be developed that will include the specific indicators in need of improvement, the provision of specific assistance to the Educator, and an articulation of the expectations of the Educator. • Educators will be encouraged to request that the Association participate in the development of this plan.

14. Improvement Plan For Educators with PTS whose overall rating is Unsatisfactory: • 2 unannounced observations per calendar month until April 30th or the end of the plan (one of these observations will be announced – see below) • One announced full period/lesson observation must be completed by the Formative Assessment conversation • Minimum timeframe for first Improvement Plan will be from the beginning of the school year to December vacation, maximum timeframe will be one year • A Successive Improvement Plan will have a 30 day minimum timeframe and a maximum one year timeframe (i.e. Improvement Plan – Directed Growth Plan – Improvement Plan)

15. Improvement Plan Continued • The Improvement Plan will contain the requirement that a written plan be developed that will include the specific indicators in need of improvement, the provision of specific assistance to the Educator, and an articulation of the expectations of the Educator. • Educators will be encouraged to request that the Association participate in the development of this plan.

16. Timeframe for Formative Assessments • Feb. 1: Evaluator will complete mid-cycle Formative Assessment Reports for Educators on one year plans. • Feb. 15: Evaluator holds Formative Assessment conversations.

17. Timeframe for Summative Evaluations • May 15: Evaluator completes Summative Assessment Report and sends to Educator. • June 1: Evaluator meets with Educators whose overall ratings are Needs Improvement or Unsatisfactory. • June 10: Evaluator meets with all Educators whose ratings are Proficient or Exemplary at the request of the Educator or Evaluator. • June 15: Educator signs Summative Evaluation Report and adds response, if any, within 5 school days of receipt.

18. Evaluation Year at a Glance

19. General Provisions • No mid year plan changes for 2013-2014 • Any Educator moving to a Directed Growth Plan or Improvement Plan will have that plan in place by the end of the school year preceding the plan implementation. Next Negotiation Session April Fools Day – No Kidding!