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CONTRACT FIREFIGHTER ISSUES REPORT BASED ON EVALUATIONS OF CONTRACT CREW, ENGINE, & WATER TENDER PROGRAM ACTIVITIES AND CONTRACT CREW, ENGINE, & WATER TENDER USE IN 2006. INTRODUCTION.

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CONTRACT FIREFIGHTER ISSUESREPORTBASED ON EVALUATIONS OF CONTRACT CREW, ENGINE, & WATER TENDER PROGRAM ACTIVITIES AND CONTRACT CREW, ENGINE, & WATER TENDER USE IN 2006

introduction
INTRODUCTION
  • PNWCG implemented actions to improve quality and performance of contract crews, engines and tenders in 2005 and 2006.
  • PNWCG authorized evaluations to assess effectiveness of these actions.
  • Blue Ribbon Task Group will develop recommendations to PNWCG based on evaluations.
  • Dispatch Work Group tasked with developing future dispatch procedure.
method of evaluation
METHOD OF EVALUATION
  • Visit Incidents – get feedback from IMTs & CRNWs, review documentation
  • Get feedback from other agency personnel involved with contract resource programs
  • Review other documentation
  • Get feedback from Contractors
conversion to best value contracts agreements
CONVERSION TO BEST VALUECONTRACTS & AGREEMENTS

2006 Solicitation Schedule

  • Engine & Tender Agreements delayed by EaTIS implementation
  • Award of Crew Agreement delayed by technical issues with solicitation
conversion to best value contracts agreements1
CONVERSION TO BEST VALUE CONTRACTS & AGREEMENTS

Evaluation of Bid Proposals

  • Availability of Evaluators—need timely commitment of evaluators
conversion to best value contracts agreements2
CONVERSION TO BEST VALUE CONTRACTS & AGREEMENTS

Evaluation of Bid Proposals

  • Availability of Evaluators—need timely commitment of evaluators
  • Accuracy of Evaluation—improve guideline for measuring proposal against BV criteria (work with Contract Working Team)
conversion to best value contracts agreements3
CONVERSION TO BEST VALUE CONTRACTS & AGREEMENTS

Evaluation of Bid Proposals

  • Availability of Evaluators—need timely commitment of evaluators
  • Accuracy of Evaluation—improve guideline for measuring proposals against BV criteria (work with Contract Working Team)
  • Consistency between Evaluators—improve guideline for measuring proposals against BV criteria (work with Contract Working Team)
procurement methods for engines
PROCUREMENT METHODS FOR ENGINES

Should we have both contract engines and agreement engines?

  • IMT personnel and CRNWs would prefer to have only 1 procurement method to simplify engine contract administration on incidents.
effectiveness of contract administration
EFFECTIVENESS OF CONTRACT ADMINISTRATION

Ensuring Compliance With Training, Physical Fitness, Records Requirements

  • Good job in meeting existing standards for employee records review & WCFT monitoring
effectiveness of contract administration1
EFFECTIVENESS OF CONTRACT ADMINISTRATION

Ensuring Compliance With Training, Physical Fitness, Records Requirements

  • Good job in meeting existing standards for employee records review & WCFT monitoring
  • Training course and instructor monitoring is weak
effectiveness of contract administration2
EFFECTIVENESS OF CONTRACT ADMINISTRATION

Ensuring Compliance With Training, Physical Fitness, Records Requirements

  • Good job in meeting existing standards for employee records review & WCFT monitoring
  • Training course and instructor monitoring is weak
  • Action Needed (thru PNWCG Training WT)
    • Clarify standards for PNWCG Training MOU
    • Develop & Implement Training & Instructor Monitoring Plan
effectiveness of contract administration3
EFFECTIVENESS OF CONTRACT ADMINISTRATION

Contract Administration on Incidents

  • IMTs rely heavily on CRNW
    • CRNWs are doing good job
effectiveness of contract administration4
EFFECTIVENESS OF CONTRACT ADMINISTRATION

Contract Administration on Incidents

  • IMTs rely heavily on CRNW
    • CRNWs are doing good job
  • Performance evaluations are being completed
    • Ratings appear to be too generous
    • Some not using numerical rating
    • Some use wrong form
effectiveness of contract administration5
EFFECTIVENESS OF CONTRACT ADMINISTRATION

Contract Administration on Incidents

  • IMTs rely heavily on CRNW
    • CRNWs are doing good job
  • Performance evaluations are being completed
    • Ratings appear to be too generous
    • Some not using numerical rating
    • Some use wrong form
  • Most non-compliance is being documented
    • Information not always adequate for CO action
effectiveness of contract administration6
EFFECTIVENESS OF CONTRACT ADMINISTRATION

Contract Administration on Incidents

  • Role of supervisors of contract resources
    • Need to clarify this role
  • IMTs from other Geographic Areas
    • Limited knowledge of NW Agreements
use of contractor crew engine strike teams
USE OF CONTRACTOR CREW & ENGINE STRIKE TEAMS
  • Number Awarded
    • 7 Engine Strike Teams
    • 11 Crew Strike Teams
  • 1 Contract Engine Strike Team Mobilized to WY
    • Received excellent performance evaluation
  • None mobilized to NW incidents
use of contractor crew engine strike teams1
USE OF CONTRACTOR CREW & ENGINE STRIKE TEAMS

Question

How to ensure that use of Contractor Strike Teams is considered when ordering crews and engines?

issues to be addressed by blue ribbon task group
ISSUES TO BE ADDRESSED BY BLUE RIBBON TASK GROUP
  • Monitoring contractor training and instructors.
  • Guidelines/procedures for ensuring accuracy and consistency in evaluating contractor bid proposals.
  • Training module on midlevel fireline supervisor’s responsibilities in managing contract resources.
  • Contract administration package for NW Crew, Engine, Tender Agreements for AA briefing package.
  • Educate other Geographic Areas’ IMTs on use/management of NW contract resources.
  • Proper completion of performance evaluations for contract resources.
  • Options for ensuring consideration of use of contractor crew and engine strike teams.
future dispatch procedures
FUTURE DISPATCH PROCEDURES

PNWCG direction to Dispatch Work Group

  • Develop 1dispatch process for use by all agencies
    • Includes out-of-region dispatches
  • Procedures based on geographic area Best Value ranking & desired delivery time
  • Same dispatch procedure for all incident types
  • Retain Host Unit concept but reduce number to 10
    • Validate the concept and Host Unit boundaries
  • Develop a marketing/information strategy and action plan
  • Report to PNWCG by 12/31/06
  • Develop implementation timeline to include a phase-in process
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