CONTRACT FIREFIGHTER ISSUES
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CONTRACT FIREFIGHTER ISSUES REPORT BASED ON EVALUATIONS OF CONTRACT CREW, ENGINE, & WATER TENDER PROGRAM ACTIVITIES AND CONTRACT CREW, ENGINE, & WATER TENDER USE IN 2006. INTRODUCTION.

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CONTRACT FIREFIGHTER ISSUESREPORTBASED ON EVALUATIONS OF CONTRACT CREW, ENGINE, & WATER TENDER PROGRAM ACTIVITIES AND CONTRACT CREW, ENGINE, & WATER TENDER USE IN 2006


INTRODUCTION

  • PNWCG implemented actions to improve quality and performance of contract crews, engines and tenders in 2005 and 2006.

  • PNWCG authorized evaluations to assess effectiveness of these actions.

  • Blue Ribbon Task Group will develop recommendations to PNWCG based on evaluations.

  • Dispatch Work Group tasked with developing future dispatch procedure.


METHOD OF EVALUATION

  • Visit Incidents – get feedback from IMTs & CRNWs, review documentation

  • Get feedback from other agency personnel involved with contract resource programs

  • Review other documentation

  • Get feedback from Contractors


CONVERSION TO BEST VALUECONTRACTS & AGREEMENTS

2006 Solicitation Schedule

  • Engine & Tender Agreements delayed by EaTIS implementation

  • Award of Crew Agreement delayed by technical issues with solicitation


CONVERSION TO BEST VALUE CONTRACTS & AGREEMENTS

Evaluation of Bid Proposals

  • Availability of Evaluators—need timely commitment of evaluators


CONVERSION TO BEST VALUE CONTRACTS & AGREEMENTS

Evaluation of Bid Proposals

  • Availability of Evaluators—need timely commitment of evaluators

  • Accuracy of Evaluation—improve guideline for measuring proposal against BV criteria (work with Contract Working Team)


CONVERSION TO BEST VALUE CONTRACTS & AGREEMENTS

Evaluation of Bid Proposals

  • Availability of Evaluators—need timely commitment of evaluators

  • Accuracy of Evaluation—improve guideline for measuring proposals against BV criteria (work with Contract Working Team)

  • Consistency between Evaluators—improve guideline for measuring proposals against BV criteria (work with Contract Working Team)


PROCUREMENT METHODS FOR ENGINES

Should we have both contract engines and agreement engines?

  • IMT personnel and CRNWs would prefer to have only 1 procurement method to simplify engine contract administration on incidents.


EFFECTIVENESS OF CONTRACT ADMINISTRATION

Ensuring Compliance With Training, Physical Fitness, Records Requirements

  • Good job in meeting existing standards for employee records review & WCFT monitoring


EFFECTIVENESS OF CONTRACT ADMINISTRATION

Ensuring Compliance With Training, Physical Fitness, Records Requirements

  • Good job in meeting existing standards for employee records review & WCFT monitoring

  • Training course and instructor monitoring is weak


EFFECTIVENESS OF CONTRACT ADMINISTRATION

Ensuring Compliance With Training, Physical Fitness, Records Requirements

  • Good job in meeting existing standards for employee records review & WCFT monitoring

  • Training course and instructor monitoring is weak

  • Action Needed (thru PNWCG Training WT)

    • Clarify standards for PNWCG Training MOU

    • Develop & Implement Training & Instructor Monitoring Plan


EFFECTIVENESS OF CONTRACT ADMINISTRATION

Contract Administration on Incidents

  • IMTs rely heavily on CRNW

    • CRNWs are doing good job


EFFECTIVENESS OF CONTRACT ADMINISTRATION

Contract Administration on Incidents

  • IMTs rely heavily on CRNW

    • CRNWs are doing good job

  • Performance evaluations are being completed

    • Ratings appear to be too generous

    • Some not using numerical rating

    • Some use wrong form


EFFECTIVENESS OF CONTRACT ADMINISTRATION

Contract Administration on Incidents

  • IMTs rely heavily on CRNW

    • CRNWs are doing good job

  • Performance evaluations are being completed

    • Ratings appear to be too generous

    • Some not using numerical rating

    • Some use wrong form

  • Most non-compliance is being documented

    • Information not always adequate for CO action


EFFECTIVENESS OF CONTRACT ADMINISTRATION

Contract Administration on Incidents

  • Role of supervisors of contract resources

    • Need to clarify this role

  • IMTs from other Geographic Areas

    • Limited knowledge of NW Agreements


USE OF CONTRACTOR CREW & ENGINE STRIKE TEAMS

  • Number Awarded

    • 7 Engine Strike Teams

    • 11 Crew Strike Teams

  • 1 Contract Engine Strike Team Mobilized to WY

    • Received excellent performance evaluation

  • None mobilized to NW incidents


USE OF CONTRACTOR CREW & ENGINE STRIKE TEAMS

Question

How to ensure that use of Contractor Strike Teams is considered when ordering crews and engines?


ISSUES TO BE ADDRESSED BY BLUE RIBBON TASK GROUP

  • Monitoring contractor training and instructors.

  • Guidelines/procedures for ensuring accuracy and consistency in evaluating contractor bid proposals.

  • Training module on midlevel fireline supervisor’s responsibilities in managing contract resources.

  • Contract administration package for NW Crew, Engine, Tender Agreements for AA briefing package.

  • Educate other Geographic Areas’ IMTs on use/management of NW contract resources.

  • Proper completion of performance evaluations for contract resources.

  • Options for ensuring consideration of use of contractor crew and engine strike teams.


FUTURE DISPATCH PROCEDURES

PNWCG direction to Dispatch Work Group

  • Develop 1dispatch process for use by all agencies

    • Includes out-of-region dispatches

  • Procedures based on geographic area Best Value ranking & desired delivery time

  • Same dispatch procedure for all incident types

  • Retain Host Unit concept but reduce number to 10

    • Validate the concept and Host Unit boundaries

  • Develop a marketing/information strategy and action plan

  • Report to PNWCG by 12/31/06

  • Develop implementation timeline to include a phase-in process


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