Presentation Transcript

1. Grant Development Workshop

   Office of Research Mike Ferrara, Associate Dean Kim Wright, Research Administration Manager Grace Thornton, Research Development Manager
2. Grant Development Process Research Relationship Building Writing Submission Reporting Not necessarily sequential Sometimes happening simultaneously
3. Research Issues to consider: Am I eligible to apply? Grants can take 6-9 months (sometimes 12) to be awarded, so is the funding coming in time for the project? Does my project meet the goals of the funder? Is the average funding amount enough to carry out my research? We can assist you with finding funding sources
4. Research: COE Resources Proposal Writing Resources http://www.coe.uga.edu/research/resources/proposal-development/ Research Office Personnel http://www.coe.uga.edu/research/resources/proposal-development/research-office-support/
5. Research: Protocols If the funding source is private, i.e., not a government agency… Grace or Kim contacts Corporate & Foundations Relations (CFR) on your behalf to seek permission to apply PLEASE do not contact private Foundations or Corporations without Approval There are exceptions to the contact protocol IF the foundation or private funder contacts you Register with the site if necessary Spencer dissertation support, Janet and Harry Knowles Foundation, the National Writing Project, etc.
6. Research: Funding Source 411 You do NOT need to Register with grants.gov NSF: FastLane Registration - Provide full name, email address, degree type, and year obtained NIH:eRA Commons login - Provide full name, email address, degree type, and year obtained Kim Wright or Jake Maas will assist you with registering for FastLane and eRA Commons CAYUSE - Web-based proposal creation and submission system for federal grant applications for faculty use
7. Relationship Building YES, contact with the federal agency Program Officer and/or private agencies (if allowed) is encouraged Read the funding announcement, think about the project you have in mind, and prepare questions to ask Most often email is the best first contact to ask for a phone meeting Kim Wright or I can sit in if you prefer PO can provide important insight into project design, methodology issues, possibly be available for review
8. Writing: ReviewPreviously Funded Projects/Abstracts Points to ponder … Has your research study or something strikingly similar been funded under this particular call? How will your research further inform the field? How best to situate your work in or separate your work from the context of what has already been done
9. Writing: Editing & Formatting What is the value of editing & formatting? You will be viewed as a professional You will not irritate the reviewers, therefore they can concentrate on the content The agency will not return your submission without review Increased opportunity to be funded We are happy to assist with graphic design, format review, & narrative editing during writing process, and final editing
10. Writing: Audience Who is reviewing your proposal and making funding decisions? Those who are thoroughly knowledgeable about your field and Those who represent a spectrum of content areas but who are not directly involved in your field Rules of thumb Clear and concise sentences Avoid jargon from your field Write for the intelligent reader but do not assume they will be able to guess your meaning
11. Writing: Shaping Education Seeking external funding has value for the COE & our researchers Allows us to have a voice in shaping federal and national research & policy Funders are increasingly interested in funding multi-disciplinary research conducted by collaborative teams using cutting-edge research methods for projects with practical implications
12. Writing: Proposal Components Project title Abstract/Executive Summary Project Narrative Statement of need Literature review Research Questions/Hypotheses Project/Research Design Methodology Evaluation Budget Other pieces
13. Writing: Proposal Components Project Narrative: Statement of need/Purpose of study Research Questions/Hypotheses Purpose/Research questions usually drive the search for funding opportunities. Literature Review From NIH Guide “… demonstrate in the narrative that you have a broad knowledge of current scholarship and activities in your field and how this is relevant to your project’s design. This knowledge should include current research in teaching and learning practices. However, do not focus entirely on this aspect and fail to adequately describe the components of your project. ”
14. Writing: Proposal Components Project/Research Design What are you proposing to do? Tasks and Timeline (Timeline often required w/i body of narrative) Methodology (generally subsection of research design) Well thought out strategy to collect, analyze, and report findings Adhere to required components for methodology section
15. Writing: Proposal Components Budget Required Resources & Related Costs Evaluation - what does RFP/RFA/ call require? Goals-based Process – Formative evaluation Outcomes – Summative evaluation Abstract
16. Writing: Logic Models Logic Model Definition Basically, a logic model is a systematic and visual way to present and share your understanding of the relationships among the resources you have to operate your program, the activities you plan, and the changes or results you hope to achieve (W. K. Kellogg Foundation Logic Model Development Guide, page 1). W. K. Kellogg Foundation Logic Model Development Guide can be downloaded from: http://www.wkkf.org/knowledge-center/resources/2006/02/WK-Kellogg-Foundation-Logic-Model-Development-Guide.aspx Logic Model might be required in the narrative If not required, it can be useful to guide your project Check to see if it could go into the Appendices
17. Writing: Budget Development Personnel – PI, Co-PI, senior personnel, GA’s Equipment – non-expendable items over $5,000 Travel – to sites, conferences, mandatory meetings Participant Support – stipends, subsistence, travel Materials and Supplies – software, tests, lab supplies, etc. Consultants – experts not employed by UGA(includes honoraria and travel) Other Direct Costs – transcription, dissemination, etc. Subcontracts – are other institutions involved? Indirect Costs – those costs not directly allocable to the project. We use our federally-negotiated rate or that mandated by RFP.
18. Writing: Budget Justification A narrative of the project budget – explain how each expense is reasonable and allocable to this specific project Effective Example: Senior Personnel Dr. Smith, PI is requesting 11.111% of his academic salary ( 1 academic month). Dr. Smith will provide the overall direction of the project, including making arrangements for and directing the (_____symposium, conference, research, etc._______) and coordinating the schedule of work to further (_______develop the project, meet the goals of the grant, develop the scholarship, complete the project, etc.________).
19. Writing: Budget Justification Contact Kim Wright for suggested wording and templates for Budget Justifications The Office of the Vice President for Research has examples of CASB exceptions on their website: http://www.ovpr.uga.edu/docs/policies/osp/CASB-Non-Admin-Exception.pdf http://www.ovpr.uga.edu/docs/policies/osp/CASB-Admin-Exception.pdf
20. Biographical Sketches Usually required but can vary in length from a full Vita to a short 2-page synopsis. Kim has templates for some agencies’ bio-sketches. Current and Pending Support May or may not be required - depends on the agency. Formats and contents will vary. NSF and IES generally requires it at proposal time and require you to list the proposal you are submitting in the pending support section. NIH uses a "Just in Time" mechanism in which certain components, including Other Support, are not required at proposal time but may be requested later. Submission: Other Forms You May Need
21. References Cited Again, depends on the agency as to format, placement, etc. The RFP is your best guide to learn these things. For example – Most funding agencies require that you list all authors in the bibliography /references cited Some agencies allow you to handle your references cited sections as you see fit. Letters of Support RFP will state whether Letters of Support are required, allowed, or not allowed. Submission: Other Forms You May Need
22. Institutional Letter of Support Different than other letters of support Is provided by the Office for Sponsored Programs and signed by an Institutional Representative such as Jacob Maas. Institutional Letters of Support are always required when UGA is a subcontract to another institution of higher education. They may also be required by the RFP, but not always. Submission: Other Forms You May Need
23. Submission: Internal Forms Transmittal Form http://www.ovpr.uga.edu/docs/forms/osp/Transmittal-Form.pdf Essential for UGA, but not submitted to the Agency. Your proposal will be tracked in UGA’s accounting system. It’s assigned a proposal number and, if applicable, an account number. Indicates academic credit and indirect cost return split for PI and Co-PIs. Indicates departmental approval of proposal. Your signature indicates that you comply w/UGA’s certifications and conflict of interest policy. Should be turned in when your proposal is submitted.
24. Submission: Who can be a PI? Internal Requirements – Who can be a PI? Any employee who holds one of the following ranks and who has signed the University of Georgia Intellectual Property Agreement may serve as a Principal Investigator or a Co-Principal Investigator and submit proposals for external funding. A. Tenured or Tenure-Track Faculty B. Non-Tenure-Track or Temporary Faculty - Assistant Research Scientist, Associate Research Scientist, Senior Research Scientist, Public Service Representative , Public Service Assistant, Public Service Associate, Senior Public Service Associate, Academic Professionals, Clinical Assistant Professor, Clinical Associate Professor, Clinical Professor, Temporary Assistant Professor (with Dean's Approval), Adjunct Faculty with Primary Federal Appointments, Instructor/Lecturer Postdoctoral Associate – with certification signed by Department Head If a Graduate Student wants to apply for funding contact the Research Office
25. Submission: PI Effort Time Limits on Effort of PI The RFP or Sponsor may limit the amount of effort for the PI and/or Senior Personnel NSF limits Senior Personnel effort to 2 months across all NSF-funded projects without additional justification. NSF also limits summer effort to 2 months, period. Other times the RFP may require a minimum amount of effort for the PI (i.e. at least 5% effort) No one should commit themselves to more time than they have available.
26. Submission: Internal Deadlines The Research Office requests your completed proposal no later than 10 business days before the due date listed on the funding call to allow proper review for agency, UGA, & federal standards & guidelines applicable to institutions of higher education Sponsored Programs requires proposals 5 business days before the due date to allow time to review the proposal according to the same guidelines stated above. Jacob Maas in Sponsored Programs signs proposals on behalf of the University and officially approves them for submission to the Agency.
27. Submission: Please do’s Microsoft Word and Excel Files Research Office requests all proposal components be sent in Microsoft Word or Excel files. Please do not send files in PDF. CAYUSE For faculty, if you are not familiar w/Cayuse, the Research Office will assist you Grants.gov Applications Please do not load proposal info to into Grants.gov Mail-in Applications For applications sent via postal services, the Research Office would like to receive an electronic copy for our records
28. Don’t Forget Always check with the COE Office of Research before: Making official contact with a private foundation or corporation Submitting a proposal Adhere to all required deadlines Research Office 10 days prior to RFP deadline Sponsored Programs 5 days before RFP deadline
29. Contact Information Kim Wright: kawright@uga.edu /2-3873 General questions Assistance with budget creation Other needs related to RFP, compliance, or proposal submission Grace Thornton: gthorn@uga.edu / 2-9068 Finding and reviewing funding opportunities Proposal writing and review Contacting agencies