An Open Source Alternative for Enterprise Records and Document Management:
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An Open Source Alternative for Enterprise Records and Document Management: It seems the market is ready for something new. Why Open Source?. Enterprise software today Long sales cycles Huge Capital Outlay Disconnect between license cost and manufacturing cost…where’s the value?

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An Open Source Alternative for Enterprise Records and Document Management: It seems the market is ready for something new

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An open source alternative for enterprise records and document management it seems the market is ready for something n

An Open Source Alternative for Enterprise Records and Document Management:It seems the market is ready for something new


Why open source

Why Open Source?

  • Enterprise software today

    • Long sales cycles

    • Huge Capital Outlay

    • Disconnect between license cost and manufacturing cost…where’s the value?

  • A huge proportion of new license revenue today goes to sales and marketing!

    • $5-10 for sales/marketing for every $1 on R&D

    • You’re paying for a sales guy…not a product

  • While Vendor acquisitions provide new product features they also provide new maintenance revenues


Why open source1

Proprietary

Services/ Customization

Cost Reductions

Cost Reductions

Variable

Cost

Services/ Customization

Fixed

Cost

Proprietary

License

Services/ Customization

Hardware

Why Open Source?

Open Source

Open Source

100%

Hardware

Support

or

Services/ Customization

Proprietary

License

Hardware

Support

Support

Source: Larry Augustin (OSBC2004)


Is it really new

Is it really new?

“Open source software solutions will directly compete with closed-source products in all software infrastructure markets.” (Gartner, 2005)

  • Today, 81% of companies have deployed or are considering deploying open source applications (CIO Insight, 2006)

  • 72% plan to expand its use (CIO Insight, 2006)

  • Open Source is not new at the infrastructure level, most organisations here today will be running Linux, Apache Webserver, JBOSS, PHP, MySQL etc somewhere

  • AGIMO have a guide for Government Agencies looking to understand and make use of Open Source Software

    • http://www.agimo.gov.au/infrastructure/oss


So what is new

So what is new?

  • For the first time Open Source is impacting at the Business level, rather than at the IT infrastructure level.

  • Open Source Enterprise Content Management (Alfresco) and Customer Relationship Management (SugarCRM) applications are two examples of this.

  • Open Source Enterprise Content Management includes Records Management, Document Management, Web Content Management, Business Process Management just like all the other vendors…

  • …only there is NO CAPITAL COST


So what does it mean for you

So what does it mean for you?

  • Open Source means you and your development team get the source code…

    • you can fix bugs yourself instead of waiting till the vendor does…

      lets face it Australia and New Zealand make up about 5% of global revenue for US software vendors, so how important is it really to them?

    • You can develop features and localise applications to make them contextually relevant to your business…without shouting till you’re blue in the face.

  • No capital outlay means more budget for building richer applications…quicker

  • “No vendor lock in” becomes a strategic reality


And who is using it now

And who is using it now?


Records management is risk management

Records Management is Risk Management

  • Managing your organizations' records is managing Risk.

  • The lifetime of a record is longer than the lifetime of most of the vendors?

  • Commercial software is not an effective mitigation of that Risk…too much control is maintained by the vendor.

  • Open Standards and Open Source are the only way to mitigate the Risks involved.


Records management is brand management

Records Management is Brand Management

  • UBS Warburg fined $29.2 Million

  • Lucent Technologies fined $25 Million

  • Morgan Stanley fined $15 Million

  • Banc of America Securities fined $10 Million

  • Philip Morris fined $2.75 Million

  • And each of these organisations endured public scrutiny and negative publicity

  • …all because they destroyed or were unable to find records


The infrastructure for enterprise records management

The infrastructure for Enterprise Records Management

  • Distributed Input

    • Capture content anywhere, capture it early

  • Ease of Use

    • Don’t force the user to enter metadata

    • Don’t force the user to learn new work practices just for managing compliance

  • Automate

    • Use automatic categorisation

    • Use business rules to link users and business processes

    • Link pre-defined retention policies with pre-defined fileplan templates

  • Federations

    • Lots of separate functional repositories joined in a loose federation

    • Federated Search (discover records across multiple repositories)

    • Federated Execution (manage records across multiple repositories)


So what does open source offer

So what does Open Source offer?

  • In short EVERYTHING…

    (Including DOD5015.2 certification)

  • So take it seriously…evaluate it along side your proprietary systems and see how much money you can save while making your users happier

  • Come and see us at Stand 4

  • Distributed Input

    • Integration with Imaging systems (Kofax, Captiva, eCopy etc)

    • Web services, JCR APIs

  • Ease of Use

    • Virtual File System (CIFS/SMB Network Drive)

    • Rules driven folders

  • Automation

    • Rules driven classification/categorisation

    • Pre-defined retention polices linked to pre-defined fileplan templates

    • Business process management and worfklow

  • Federations

    • Loosely coupled repository model

    • Federated Search

    • Federated Execution

http://www.lateralminds.com.au


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