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SharePoint for I&M Networks. I&M Data Management Meeting April 22, 2009. SharePoint : what is it? . -Microsoft Windows network product. Server-based (not workstation) Web-based collaboration tool easy for users to post content (unlike websites)

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SharePoint for I&M Networks

I&M Data Management Meeting

April 22, 2009


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SharePoint : what is it?

  • -Microsoft Windows network product. Server-based (not workstation)

  • Web-based collaboration tool

    • easy for users to post content (unlike websites)

    • share documents; track versions; create surveys, discussion forums, wikis, calendars

    • fine-grained permissions for read, write, edit, delete, design

    • integrated with Active Directory – no anonymity

  • An extensive database front-end (ASP.net) to a SQL 2005 back-end

  • Office 2007 recommended but not required


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Two flavors of SharePoint

  • WSS: Windows SharePoint Services 3.0 (free)

  • MOSS: Microsoft Office SharePoint Server (licensed server product)


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“Site Collection”

Search

Site Title

Top Link Bar

Breadcrumb

Site Actions menu

Quick Launch

Web Parts


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site collection

subsite

subsite

subsite

subsite

Document library

Document library

Document library

Document library

calendar

calendar

Document library

calendar

discussion

surveys

surveys

discussion

discussion

wikis


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Internet: public face

Intranet: Internal to DOI / NPS

SharePoint: Internal to workgroup: day-to-day business, collaboration, works in progress, discussions.

SharePoint could take the place of network intranet sites???


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Lessons Learned So Far…

  • A SharePoint site needs a manager

  • Keep to a consistent site design

  • Easy for sites to spiral out of control

  • Keep the Quick Launch pane lean

  • Keep naming and organization consistent in subsites

  • Expect organization to change as the site grows

  • Plan out the site organization: talk to users, figure out what they need


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Ideas for Site Content

  • Protocol working documents

  • Field equipment checkout, vehicle reservations

  • Calendars: office, field, leave

  • Technical Committee or B of D sites (agendas, minutes)

  • Budget info

  • Surveys

  • Meeting agendas


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