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Basic Do’s and Don’ts for Recharge * Research Service Centers *. Dede Corvinus Director Office Of Research School Of Medicine. Annabelle Stein Accounting and Recharge Liaison Office Of Translational Technologies NC TraCS. Introduction to Recharge * Research Service Centers *.

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Dede Corvinus Director Office Of Research School Of Medicine

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Dede corvinus director office of research school of medicine

Basic Do’s and Don’ts

for Recharge

* Research Service Centers *

Dede CorvinusDirectorOffice Of ResearchSchool Of Medicine

Annabelle Stein

Accounting and Recharge LiaisonOffice Of Translational Technologies NC TraCS


Dede corvinus director office of research school of medicine

Introduction

to Recharge

* Research Service Centers *

  • SPECIALIZED EQUIPMENT AND SERVICES

  • OPEN ACCESS FOR INVESTIGATORS

  • COST RECOVERY


Dede corvinus director office of research school of medicine

Basic Do’s and Don’ts

for Recharge

* Research Service Centers *

  • RATES

  • INVOICING

  • OPERATIONS

  • CAPITALIZED EQUIPMENT


Dede corvinus director office of research school of medicine

Do’s:

Rates

  • REVIEW AND UPDATE RATES AS NEEDED

  • INCLUDE ALL DIRECT COSTS

  • “ROLL FORWARD” ANY OPERATING SURPLUS OR DEFICIT

  • CALCULATE ANY SUBSIDIZED USAGE AND EXTERNAL RATES BEGINNING FROM THE INTERNAL BREAKEVEN RATE


Dede corvinus director office of research school of medicine

Don’ts:

Rates

  • RATES SHOULD NOT DISCRIMINATE BETWEEN USERS

  • DON’T INCLUDE INDIRECT COSTS

  • DON’T INCLUDE UNALLOWABLE COSTS


Dede corvinus director office of research school of medicine

Do’s:

Invoicing

  • COLLECT ACCOUNT NUMBER TO BE CHARGED AT TIME ORDER IS PLACED

  • INVOICE REGULARLY

  • INCLUDE DATA IDENTIFYING EACH CHARGE

  • USE CORRECT OBJECT CODES FOR RECORDING REVENUE


Dede corvinus director office of research school of medicine

Don’ts:

Invoicing

  • DON’T ADVANCE BILL

  • DON’T WAIT INTIL THE END OF LONG TERM PROJECTS TO INVOICE


Dede corvinus director office of research school of medicine

Do’s:

Operations

  • TRACK ALL OUTPUT

  • TRACK SUBSIDIZED USAGE AND MEASURE AGAINST AMOUNT OF SUBSIDY

  • FIRST COME, FIRST SERVED


Dede corvinus director office of research school of medicine

Don’ts:

Operations

  • DON’T USE OPERATING SURPLUS TO FUND UNRELATED ACTIVITIES

  • DON’T ‘BANK’ SURPLUS FOR A ‘RAINY’ DAY


Dede corvinus director office of research school of medicine

Do’s:

Capitalized Equipment

  • KEEP EQUIPMENT RECORDS CURRENT

  • USE ALLOWABLE FUNDING FOR EQUIPMENT PURCHASES

  • INCLUDE ONLY THE PERCENTAGE OF THE EQUIPMENT AND RELATED EXPENSES WHICH ARE DIRECTLY USED BY THE RECHARGE SERVICE CENTER


Dede corvinus director office of research school of medicine

Don’ts:

Capitalized Equipment

  • DON’T INCLUDE FULL PURCHASE PRICE OF EQUIPMENT IN YOUR RATES

  • DON’T INCLUDE DEPRECIATION ON EQUIPMENT PURCHASED WITH FEDERAL FUNDS IN THE RATE CALCULATION


Dede corvinus director office of research school of medicine

Contact:

* Research Service Centers *

  • Annabelle Stein, Office of Translational Technologies, NC TraCS

  • 919-843-9554

  • abelle@med.unc.edu

  • Dede Corvinus, Director, School of Medicine Office of Research

  • 919-966-8089

  • dede_corvinus@med.unc.edu

  • Kevin Maynor, Director, Cost Analysis and Compliance

  • Office of Sponsored Research

  • 919-962-4453

  • kevin_maynor@unc.edu


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