Using gmail
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Using gmail. Works in any browser User experience better in some browsers than others I use Google’s Chrome browser FAST!! Get the most screen real estate for content REALLY FAST!!!! Drag tabs in or out of window REALLY, it’s FAST!! Duplicate tabs. Google Apps vs GoogleApps.

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Presentation Transcript
Using gmail
Using gmail

  • Works in any browser

  • User experience better in some browsers than others

  • I use Google’s Chrome browser

    • FAST!!

    • Get the most screen real estate for content

    • REALLY FAST!!!!

    • Drag tabs in or out of window

    • REALLY, it’s FAST!!

    • Duplicate tabs


Google apps vs googleapps
Google Apps vs GoogleApps

  • Google calls an “application” a “product”

  • gmail is a Google App

  • Not to be confused with GoogleApps

  • GoogleApps is a bundling of

    • gmail

    • calendar

    • sites

    • docs

    • AND it uses your DNS Domain (NOT @gmail.com)


More than just mail

email

contacts

calendar

tasks

chat

video chat

sms

buzz

search engine

quick links

phone calls

More than just mail



A comparison

PROS

Accessible anywhere

Search capabilities

Excellent SPAM filter

Mobile device integration

LOTS of space

Labels

Filters

Stars

Free

CONS

Privacy

Mail is not under your control

Must be connected

24 hour lockdowns

Only one gmail acct at a time (except for GoogleApps)

A comparison


Philosophy
Philosophy

  • No folders

  • Mailbox is “flat”

    • New labs feature allows hierarchical labels

  • Messages are “tagged”

    • System

    • User

  • Messages are threaded


Gmail basics
Gmail basics

  • Conversation view

  • Labels instead of folders

  • Archive instead of delete

  • Chat & video chat


Conversation view
Conversation View

  • Back and forth conversations are kept together

  • Reply(s) use same subject

  • To change Subject, you must Forward


Labels
Labels

  • Labels are used instead of folders

  • Labels do everything a folder does… and more

  • Messages can have more than 1 label

  • You can simply “label” conversations or

  • “Move” conversations into a label

  • Labels can be colored so your mail stands out

  • Labels are ordered alphabetically in inbox


Archive
Archive

  • Removes from your “inbox”

  • Keeps your inbox clean


Gmail limitations
gmail Limitations

  • web client does not support

    • return receipt header

    • priority mail header

  • Will not display web page (HTML) correctly if it uses internal or external style sheets. Must use inline styles.


Priority inbox
Priority Inbox

  • Think “opposite of spam”



Filters
Filters

  • Define actions how gmail handles incoming messages

  • Star email from important people

  • Label certain email messages as they come in

  • Forward email from a specific user to another mailbox

  • Delete mail based on specified criteria

  • Think of filters as rules


Chats
Chats

  • Automatic history

  • Built into gmail

  • GoogleTalk is not necessary


Searching

from:

to:

subject:

OR

-

“ “

( )

filename:

in:anywhere

in:inbox

in:trash

in:spam

is:starred

is:unread

is:read

Searching

  • after:

  • before:yyyy/mm/dd

  • is:chat

  • deliveredto:

  • label:

  • has:attachment

  • list:

  • cc:

  • bcc:


Your gmail address
Your gmail address

  • [email protected]

  • [email protected]

  • [email protected]


Mail clients
Mail Clients

  • Any POP3 client

  • Any IMAP client

  • Outlook


Multiple logins
Multiple logins

  • Where you’re logged in


Keyboard shortcuts
Keyboard Shortcuts

  • Shift ? – Show all shortcuts

  • # - Delete

  • e – Archive

  • j, k – next, previous message


Vacation
Vacation

  • Nice control of auto replies

  • Also auto-disables itself on specified end date


References
References

  • http://inboxzero.com/video/

  • http://www.43folders.com/


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