2013 data corrections riverside county assessment network september 27 2013
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2013 Data Corrections Riverside County Assessment Network September 27, 2013 PowerPoint PPT Presentation


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2013 Data Corrections Riverside County Assessment Network September 27, 2013. Wes Scott. Overview. Why do data corrections What changed in 2013 What can be corrected Source of Data How identify what to correct Common data issue Making corrections. 2. 2. Why do data corrections.

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2013 Data Corrections Riverside County Assessment Network September 27, 2013

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2013 data corrections riverside county assessment network september 27 2013

2013 Data CorrectionsRiverside County Assessment NetworkSeptember 27, 2013

Wes Scott


Overview

Overview

Why do data corrections

What changed in 2013

What can be corrected

Source of Data

How identify what to correct

Common data issue

Making corrections

2

2


Why do data corrections

Why do data corrections

AYP or API

Did not make API or AYP

CDE data looks incorrect

Had not finished by June 27, 2013

Want clean data

Local Control Funding Formula

3

3


What changed in 2013

What Changed in 2013

2010-2011 and earlier

All data from STAR/CAHSEE student answer document (SAD)

2011-2012

Continuous Enrollment from CALPADS

Use STAR/CAHSEE information if no SSID match

30 day rule

Alternative Education scores reassigned (T167)

4


What changed in 2013 cont

What Changed in 2013 (cont.)

2012-2013

CALPADS used for most demographic information

Race/Ethnicities (SINF)

English Learner Subgroup (SINF)

SED subgroup (SINF and SPRG)

SWD subgroup (SPRG)

5

5


What can be corrected

What can be corrected

CALPADS

Enrollment History

Exit Codes (SENR 1.23)

Primary Language (SENR 1.22)

English Proficiency (SINF 2.41)

Date First Entered a US School (SINF 2.45)

RFEP Date (SINF 2.42)

RFEP 3-times proficient AFTER RFEP date (SINF 2.43)

Parent Education Level (SINF 2.50)

NSLP (SPRG 3.13; 181 or 182)

6

6


What can be corrected cont

What can be corrected (cont.)

CALPADS

Hispanic/Race (SINF 2.24-2.31)

Hispanic indicator

5 race columns (3-digit ethnicity codes)

Intentionally left blank for Hispanic and races

Disability codes (SPRG 3.21 where 3.13 = 144)

Special Ed Exit Date (SPRG 3.16)

SENR, SINF, SPRG

Start date

Exit date

7

7


What can be corrected cont1

What can be corrected (cont.)

8

8


What can be corrected cont2

What can be corrected (cont.)

CAHSEE

SSID

Local Student id/Gender/Date of Birth/Grade

Assess by CAPA

NPS

County/District of residence

Census/Makeup

Met ELA/Math Requirement

Non-demographic (extra ETS charge, require CDE approval)

Score codes (certain codes only)

Modifications (add or remove)

9

9


Source of data

Source of Data

SAD to CALPADS Matching

Primary method

SSID

School code

Test Date between CALPADS start/end dates

Closest date

30 day rule

10

10


Source of data cont

Source of Data (cont.)

SAD to CALPADS Matching (cont.)

Secondary Matching (aka Fuzzy Matching)

Local student ID

First name and Last name

Date of Birth

Gender

Not used for continuous enrollment determination

11

11


Source of data cont1

Source of Data (cont.)

If no match

Two or More Races

Not in EL, SED or SWD subgroups

Continuous Enrollment = Yes

Blank/Unknown demographic data

CDE looks outside current year data for a match

Includes ‘intentionally left blank’ Hispanic/Race

Business rules to be made available on CDE web site

12

12


Identifying what to correct

Identifying What To Correct

CDE will make available

Three data files

Continuous enrollment data (like last year)

Demographic data

Four-year cohort graduation data

Data files contain

SAD data

CALPADS data used

Review of AYP/API results

13

13


Common data issues

Common Data Issues

Tested but Not Enrolled

Not enrolled in district but tested

If within 30 days of testing – continuous enrollment rules apply

Test date not within CALPADS start/end date

SSID match but no School match

RFEP 3-times Proficient/Advanced

Set to Yes when it should be No

Disabilities/Special Ed Exit dates

Incorrect student exit codes

14

14


Common data issues cont

Common Data Issues (cont.)

Blank SSID – 402 (STAR), 1585 (CAHSEE)

Continuous enrollment set to Yes

Two or more races – 7400 (STAR), 2849 (CAHSEE)

Includes those with no SINF match

Hispanic and race intentionally blank – 1201 (STAR), 197 (CAHSEE)

Incorrect RFEP Prof/Adv – 2894 (STAR), 350 (CAHSEE)

RFEP Prof/Adv 3-times is Y

RFEP Date > 6/15/2010

15

15


Making corrections

Making Corrections

CALPADS

Available through October 31, 2013

ODS data

Be careful with start/end dates

CAHSEE

Available through September 30, 2013

SSID and local student id

Census/makeup values

Assessed by CAPA

County/District of Residence

Modifications cost $100/student to correct

16

16


Making corrections cont

Making Corrections (cont.)

STAR

Available September 16 – October 25

Must fax form to STAR TAC no later than October 10

Cost $630 plus 16 cents per student on the disk

One at a time or batch mode

SSID and local student ID

CST/CMA Math Taken/Science Taken (will rescore)

County/District of Residence

Only in batch mode

Accommodations/Modifications

Special Testing Conditions

Testing irregularities

Inappropriate Test Preparation

17

17


Take home

Take Home

CALPADS

Be sure it is correct and current

Maintain diligently throughout the year

Special attention to start and end dates

STAR/CAHSEE

SSID is critical

Be sure fuzzy matching fields consistent

Be sure updateable fields are accurate the first time

Do not let CDE decide demographics

18

18


Contacts

Contacts

STAR

STAR TAC – 1-800-955-2954

[email protected]

CAHSEE

CAHSEE TAC – 1-800-241-5687

[email protected]

CALPADS

Support - 916-324-6738

[email protected]

http:///www2.cde.ca.gov/calpadshelp/default.aspx

19

19


Questions

Questions?

Email: [email protected]

951-245-0828


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