Overview of CRJP System Design
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Overview of CRJP System Design Fiona Solomon, Director – Standards Development. 2008 New York - Member Forum. Council for Responsible Jewellery Practices, Ltd. www.responsiblejewellery.com [email protected] . Design of the CRJP System. Introduction to the CRJP System

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2008 New York - Member Forum

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Overview of CRJP System Design

Fiona Solomon, Director – Standards Development

2008 New York - Member Forum

Council for Responsible Jewellery Practices, Ltd.

www.responsiblejewellery.com

[email protected]


Design of the CRJP System

  • Introduction to the CRJP System

  • Roles of CRJP, Members and Auditors

  • Steps to certification

  • Checks and balances

  • Proposed timelines for system delivery to Members


Introduction to the CRJP system

  • CRJP Certification of Members

    • Certification is third party confirmation that fulfilment of specific requirements has been credibly demonstrated.


CRJP Certification

  • Standard:

    • The CRJP Code of Practices, plus additional modules as required eg Mining;

  • Auditor accreditation:

    • Accreditation of qualified and competent independent auditors who have been trained in the CRJP system;

  • Verification:

    • Accredited auditors carry out a verification audit of a Member’s Self Assessment against the Code of Practices;

  • Certification decision:

    • Auditor makes formal recommendation for or against certification based on verification findings;

    • CRJP grants certification based on auditor’s recommendation.


The Code of Practices – proposed revision


Scope of application

  • Designed to apply to all sectors of the diamond and/or gold jewellery supply chain, from mining through to retail.

  • Condition of CRJP membership that Members seek certification covering all their relevant Facilities:

    • All Facilities which are owned or controlled by Members, and actively contribute to the diamond and/or gold jewellery supply chain;

  • Proposed timeline: Current Members to undergo independent third party auditing by 31 December 2010.


Key roles

CRJP Certification


Summary of key roles

  • The CRJP is responsible for operating and updating the certification system;

  • Members are responsible for operating their business in conformance with the Code of Practices;

  • Auditors are responsible for verifying whether Member’s business practices are in conformance and making a recommendation on certification.


Steps to certification

By Members

By Auditors

By CRJP


Step 1 - Self Assessment by Members

  • Define the parts of your business which actively contribute to the diamond and/or gold jewellery supply chain – the Certification Scope.

  • Self assess your performance against the Code of Practices.

    • Internal audit.

    • Assemble necessary information to enable auditor/s to work efficiently and effectively.

    • Identify and address any areas of non-conformance before the auditor/s arrive.

  • When ready, appoint accredited auditor/s and submit your Self Assessment to them.


Step 2 – Verification Assessment by Auditors

  • Desktop review of the Member’s Self Assessment and related information.

  • Define the Verification Scope:

    • Which provisions of the Code of Practices will be verified at which Facilities.

    • Takes account of risk and relevance using available information eg legislative frameworks and existing certifications.

  • On-site review of the selected provisions at selected Facilities, as defined in the Verification Scope.

  • Verification reports:

    • To Member (detailed);

    • To CRJP (summary and recommendation).


Step 3 – Grant Certification

  • The CRJP Management is responsible for granting certification to Members, based on the auditor’s recommendation.

  • CRJP Management Team will review auditor’s report to check:

    • Auditors are accredited and competent.

    • All major non-conformances have been corrected, or are subject to a one year corrective plan verified by the auditor.

  • Certified Members will be issued with formal documentation on their certification status, benefits and conditions of use.

  • Certification details will be listed on the CRJP website.


Checks and balances

  • Quality control

    • Standardised forms for assessing and verifying conformance;

    • Guidance on standards and certification;

    • Formal training and accreditation of auditors;

    • Peer reviews of auditing quality;

    • Member training and support.

  • Complaints mechanism

    • CRJP will investigate and resolve complaints relating to certification assessments and outcomes.

  • Sanctions

    • Disciplinary proceedings against Members or auditors will be triggered by actions or omissions that affect the integrity of the CRJP system.


Resources and tools to help you

  • Core system documents will be delivered first to get you started.

  • More tailored materials will be developed to support particular groups or issues.


Proposed timelines – staged system delivery

  • Stage 1 – Core system documents – Oct 08

    • Certification Handbook

    • Code of Practices

    • Introduction to the Code of Practices (Standards guidance)

    • Self Assessment workbook

    • Assessment Manual (for Members and Auditors)

  • Stage 2 – Mining Supplement – Feb 09

    • Additional component applicable to Mining Members.

    • Will be incorporated into Code of Practices and Assessment tools.

    • Standards development process to include stakeholder consultation.

  • Stage 3 – Accredited Auditors – Mar 09

    • Establish selection criteria and assessment method.

    • Training for unique aspects of CRJP system.

    • List of CRJP accredited auditors available to Members – will grow with time.


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