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Enterprise Faxing. User Experience. Scenario: Faxing E xpense Report. Leslie Hunt Accounting. Tom Ridge Submitting Expense. Scenario: Faxing Expense Report. Paper Receipts. Picture of Receipt. Electronic File Receipt/Email. Paper. Mobile. Electronic.

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Presentation Transcript

Enterprise Faxing

User Experience


Scenario: Faxing Expense Report

Leslie Hunt

Accounting

Tom Ridge

Submitting Expense


Scenario: Faxing Expense Report

Paper Receipts

Picture of Receipt

Electronic File Receipt/Email

Paper

Mobile

Electronic


Scenario: Faxing Expense Report

web

MFD

iOS/Android

Paper

Mobile

Electronic


Scenario: Faxing Expense Report

MFD

Paper


Multi function device mfd menu
Multi-Function Device (MFD) Menu

My Secure Options

Scan to My Folder

Scan to SharePoint

Fax Destinations

Release Prints


Send Fax

Fax Number

703-555-1212


Send Fax

Scan submitted successfully


Scenario: Faxing Expense Report

Leslie Hunt

Accounting

Tom Ridge

Submitting Expense

MFD

AutoStore Server

& Fax Server


Email notification
Email notification

Fax Confirmation to (703) 555-1212

9/10/2013 8:20 AM

Fax Server

Tom Ridge

Fax Confirmationto (703) 555-1212

This is a fax confirmation to (703) 555-1212, confirming receipt by the fax destination.


Send Fax

History/Status

Send Fax


Fax History/Status

9/10/2013 8:20 AM - (703) 555-1212 – In Progress – 2 Page(s)

9/10/2013 7:23 AM - (703) 555-1313 – Complete – 2 Page(s)


Security data loss prevention
SecurityData Loss Prevention


Security data loss prevention1
SecurityData Loss Prevention

  • Data in Motion

  • Full Audit of User Activity

  • SSL from capture source to fax server

  • Data at Rest

  • Encryption of all temporary and transient content

  • Data in Use (Human Error)

  • Wrong fax # entered

  • Fax Validation

  • Phonebook Lookup

  • Frequent Fax Selection

  • Fax History


Send Fax

History/Status

Send Fax


Send Fax

Fax Number

7703-555-1212

Invalid fax number, please try again


Send Fax

Fax Number

703-555-1213

Not authorized fax destination, please try again


Send Fax

Fax Number

703-555-1212

Most Recent Faxes

Phone Book

Include Cover Sheet


Send Fax \ Most Recent Faxes

9/10/2013 8:20 AM - (703) 555-1212 – In Progress – 2 Page(s)

9/10/2013 7:23 AM - (703) 555-1313 – Complete – 2 Page(s)


Send Fax \ Phone Book

Filter

John Smith – (703) 555-1212

Susan Jones – (703) 555-1213


Send Fax \ Cover Sheet

Contact

Tom Jones

Notes

Tom, here is the W4 you requested


My Secure Options

Fax History

Send Fax

Fax Expense Report


Scenario: Faxing Expense Report

MFD

Paper


Scenario: Faxing Expense Report

MFD

iOS/Android

Paper

Mobile


Mobile Capture

Send Fax

Send Fax

History/Status

Expense Report

Mobile


Mobile Capture

Send Fax

Fax Number

703-555-1212

  • Exact Same functionality from MFD on Mobile Devices

  • Send Faxes and Check Status

  • Submit pictures AND documents stored on mobile device or mobile email client

Most Recent Faxes

Phone Book

Include Cover Sheet

Mobile


Scenario: Faxing Expense Report

Leslie Hunt

Accounting

Tom Ridge

Submitting Expense

AutoStore Server

& Fax Server

Mobile


Scenario: Faxing Expense Report

MFD

iOS/Android

Paper

Mobile


Scenario: Faxing Expense Report

web

MFD

iOS/Android

Paper

Mobile

Electronic


Nsi webcapture
NSi WebCapture

Send Fax

  • Exact Same functionality from MFD on Web Browser

  • Zero client footprint

  • Send Faxes and Check Status

Fax #

703-555-1212

Most Recent Faxes

Phone Book

Coversheet

Document.pdf


Scenario: Faxing Expense Report

Leslie Hunt

Accounting

Tom Ridge

Submitting Expense

web

AutoStore Server

& Fax Server


Scenario: Expense Report Submission

Paper Receipts

Picture of Receipt

Electronic File Receipt/Email

Paper

Mobile

Electronic


Scenario: Faxing Expense Report

Leslie Hunt

Accounting

Paper

Mobile

Web

Tom Ridge

Submitting Expense



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