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ABRF2005 New Chairs Orientation Meeting

ABRF2005 New Chairs Orientation Meeting. Duties of a Research Group Chair. The position of RG chair is an important one with serious responsibilities People were accepting the position without understanding what was expected of them

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ABRF2005 New Chairs Orientation Meeting

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  1. ABRF2005New Chairs Orientation Meeting Duties of a Research Group Chair

  2. The position of RG chair is an important one with serious responsibilities People were accepting the position without understanding what was expected of them A recipe for disaster with the potential to waste time, money, goodwill Need to bring new chairs up to speed quickly Important due to growing list of responsibilities: Managing RG budgets Formal study descriptions Website content management Rational for the Orientation:

  3. www.abrf.org/index.cfm/page/bylaws/bylawhome.htm

  4. Identifying potential RG candidates a) Asking the EB, other Chairs and ABRF members for advice. b) Posting a note on the ABRF listserver. c) Placing a note in JBT. d) Asking the ABRF Business Office to send an email. e) Adding a note on the ABRF web page. f) ABRF meeting!

  5. Steps for inviting someone to join your RG Provide them with a copy of the RG Mission Statement and Guidelines so they have a good understanding of the function of your RG. b) Tell them that they must be approved by the EB before joining. c) Ask them for an electronic copy of their CV or other summary of experience and a statement of why they want to join your RG. Tell them this info will be forwarded to the EB. d) Provide them with a Conflict of Interest form. e) Once approved, add them to your RG web page. 3 years is the suggested term for RG service. Get new blood!

  6. Conflict of Interest (COI) a) Submit a COI form (obtained from the Chair) to the President. b) Members and associates of the ABRF with COI may, in some cases, serve on RG if those conflicts are fully disclosed to the President. c) No member should endorse any product, instrument, or commercial concern that can be construed to be involved in the RG’s area of research generally or which played some part in the RG’s study. Avoid the appearance of COI

  7. Team Leader Organizes the groups efforts. Sets the agenda. Guides the discussion and ensures all points of view are heard. Maneuvers the group towards consensus and determines when consensus has been reached. Minutes from conference calls are strongly encouraged. Responsible for the organization, analysis and completion of the study, including publication. Encourage RG participation in ABRF meeting RG presentation, Tutorial, Round table,Scientific Session, Meeting Organizer Duties of RG Chair:

  8. Be familiar with the RG Guidelines, Handbook and ABRF Bylaws http://www.abrf.org/index.cfm/page/bylaws/bylawhome.htm Manage personnel resources Demographics Turnover - 3 year term of service Performance Voting members Ad Hoc/Liaison members Assistant Chair/Co-Chairs Duties of RG Chair

  9. Manage financial resources of the Group Standard budget Conference calls Mailings Printing Supplemental budget Chemicals/consumables External meetings Meeting budget Manage website content Duties of RG Chair

  10. Must interact with the rest of the ABRF The EB Other RGs Various standing committees Meeting organizers Business office JBT The RG Chair manages these interactions, thereby ensuring efficient communication RGs are not totally independent:

  11. Website Bylaws Guidelines & Handbook RG Project guidance document EB Liaisons External meeting funding request (Dec, July deadlines) Past Chairs (and their meeting minutes) Business Office (abrf@abrf.org) http://www.abrf.org/index.cfm/page/bylaws/bylawhome.htm Resources Available:

  12. Prepare study proposal for review by EB May include supplementary budget Devise timetable for completion Provide for fair division of labor Data collection Data analysis Presentation/publication* Web poster MS review by EB liaison Duties Relating to RG Studies:

  13. January COI Forms Analyze data from yearly study/survey Submit Q1 JBT report (Jan. 14) February Prepare poster/presentations for meeting Forward list of new members to EB Attend annual meeting Feb 11-14, 2006, In Long Beach, CA March New chair assumes Duties Begin recruitment of new members Submit Q2 JBT report (Apr. 5) Submit manuscript of completed study RG Study Calendar

  14. April Discuss & select study/survey topic Determine if RG members are interested in participating in the ABRF annual meeting. If so, contact meeting organizer. May Prepare and refine study proposal June Proposal to EB for approval (June 1) EB feedback within 2 weeks Submit Q3 JBT report (Jul. 2) Calendar Continued

  15. July Select/prepare study materials and survey questions Create survey infrastructure Request presentation time at meeting August Test and validate sample materials Test survey infrastructure September Launch study Submit Q4 JBT report (Oct. 8) Calendar Continued

  16. October Collect and curate data Select speakers for presentations November Submit abstracts for posters Select new chair December Renew your membership Submit all expenses for reimbursement Calendar Continued

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