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Filing systems

Research Data Management. Filing systems. Research Data Management Filing Systems. Filing is more than saving files, it’s making sure you can find them later in your project. Naming Directory Structure File Types Versioning All these help to keep your data safe and accessible. My Project.

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Filing systems

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  1. Research Data Management Filing systems

  2. Research Data ManagementFiling Systems • Filing is more than saving files, it’s making sure you can find them later in your project. • Naming • Directory Structure • File Types • Versioning • All these help to keep your data safe and accessible. My Project Getting Started with Research Data Management

  3. Research Data ManagementActivity What is data? What does data mean to you? Spend a couple of minutes thinking about what data you will be working with, throughout your project. Then we’ll combine your ideas and compare them between disciplines. Getting Started with Research Data Management

  4. Research Data ManagementNaming Conventions What’s in a name? Creating systematic names can be as simple as assigning a prefix or a number to each object in which case they are a type of numbering scheme. Using a naming convention means that you can distinguish similar records from one another at a glance. You can combine information to form logical file names, changing sections of it to reflect the differences between the files. Getting Started with Research Data Management

  5. Research Data ManagementFile formats • The formats most likely to be accessible in the future are: • non-proprietary • in an open, documented standard • commonly used by the research community • in a standard representation e.g. ASCII, Unicode • unencrypted • and uncompressed Getting Started with Research Data Management

  6. Research Data ManagementFile formats Images / Photos Code Plots Tables Audio-Visual Transcripts Getting Started with Research Data Management

  7. Research Data ManagementFile formats Formats Uses Considerations Getting Started with Research Data Management

  8. Research Data ManagementFile formats • Examples of preferred format choices: • PDF/A, not Word • ASCII, not Excel • MPEG-4, not QuickTime • TIFF or JPEG2000, not GIF or JPG • XML or RDF, not RDBMS • When considering the best file formats for your data, you should think about cross-platform formats and the simplest forms Getting Started with Research Data Management

  9. Research Data ManagementFile sizes The format you choose will also affect the compression of your data and how much storage space you’re going to need to keep your data safe and accessible. Consider a 5 Megapixel image. The table below gives the size of that file in different standard formats. You can see what a difference your format makes to your storage requirements. You should think about which is best for your outputs: For the RDM website, resizing the image saves space and prevents the image becoming distorted by compression by the browser. Getting Started with Research Data Management

  10. Research Data ManagementVersioning Keep editing under control Whether you’re working on developing software or writing a document, keeping track of changes made by you and your collaborators is a useful tool as you can check that issues have been addressed and mistakes can be undone. Some software will automatically control your versions, while others require you to ‘Save As’ for a new version – every day or every time changes are made. Cloud storage facilities such as LiveDrive and RackSpace as well as the UH Document Management System (DMS) lock documents while they are being edited so you cannot work on the same file as others preventing overwriting. Getting Started with Research Data Management

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