ERC Recertification
Download
1 / 67

ERC Recertification Summer 2014 - PowerPoint PPT Presentation


  • 189 Views
  • Uploaded on

ERC Recertification Summer 2014. Federal-aid Program Contracts. INDOT-LPA Contract. Stewardship & Oversight Agreement: INDOT & FHWA FHWA & INDOT are jointly responsible for how the Federal-aid program is developed and implemented.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about ' ERC Recertification Summer 2014' - vega


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript

ERC Recertification

Summer 2014



Indot lpa contract
INDOT-LPA Contract

  • Stewardship & Oversight Agreement: INDOT & FHWA

    • FHWA & INDOT are jointly responsible for how the Federal-aid program is developed and implemented.

    • INDOT, acting on behalf of FHWA, is expected to exercise judgments similar to FHWA based on Federal laws, regulations and policies.


Indot lpa contract1
INDOT-LPA Contract

  • INDOT-LPA Contract

    • This contract states agreement between both parties on:

      • Project description

      • LPA Responsibilities, rights & duties

      • INDOT Responsibilities, rights & duties

      • Project Funds

      • Terms & Schedule

      • General Provisions & compliance


Indot lpa contract2
INDOT-LPA Contract

  • When does this happen?

  • Contract Breakdown

    • Sections I-VI

    • Attachments A-D


Indot lpa contract3
INDOT-LPA Contract

  • Section I

  • Section II

  • Section III


Indot lpa contract4
INDOT-LPA Contract

  • Section IV

  • Section V


Indot lpa contract5
INDOT-LPA Contract

  • Section VI

    • A-T provisions outlined in contract

    • Some highlights to be aware of:

      • Access to records

      • Audits

      • Compliance

      • Disputes

      • Non-discrimination (ADA, DBE)


Indot lpa contract6
INDOT-LPA Contract

  • Attachment A- Project Description

  • Attachment B- LPA’s Rights and Duties

  • Attachment C- INDOT’s Rights and Duties

  • Attachment D- Project Funds

    When can I start my project?


Lpa consultant contract
LPA-Consultant Contract

What YOU need to know!

Hiring a consultant through competitive negotiation:


Lpa consultant contract1
LPA-Consultant Contract

  • Objectives

    1. Ability to understand the various types of contracts and their elements.

    2. Empower YOU to successfully negotiate a contract.

    • $$$

    • Schedule

    • Appropriate for the project


Lpa consultant contract2
LPA-Consultant Contract

  • Items to cover:

    • Contracting sequence

    • Contract compensation methods

    • Contract review checklist

    • Consultant prequalification letter

    • Profit calculation worksheet

    • Compensation/escalation value


Lpa consultant contract3
LPA-Consultant Contract

  • LPA Contracting Sequence

  • District Local Program Director reviews and advertises RFP.

  • When advertising is complete, ERC requests Past Performance Data for any Letters of Interest (LOIs) received.


Lpa consultant contract4
LPA-Consultant Contract

  • LPA Contracting Sequence, cont’d.


Lpa consultant contract5
LPA-Consultant Contract

  • LPA Contracting Sequence, cont’d.


Lpa consultant contract6
LPA-Consultant Contract

  • Contract Compensation Methods

    • Lump sum

    • Negotiated labor rate

    • Cost Plus Fixed Fee (CPFF)

    • Unit price

    • Cost plus % of cost is prohibited by Indiana Code and Federal Regulations


Lpa consultant contract7
LPA-Consultant Contract

  • Lump Sum

    • Good method to use when the scope of work is well-defined and when there is confidence in level of effort required.

    • Not acceptable for construction inspection.


Lpa consultant contract8
LPA-Consultant Contract

EXAMPLE #1:

See handout: “Lump

Sum: Appendix D”


Lpa consultant contract9
LPA-Consultant Contract

  • Negotiated Labor Rate

    • Acceptable method to use when the scope is not well-defined, or when the consultant is not in control of the level of effort.

    • Typically used for construction inspection.


Lpa consultant contract10
LPA-Consultant Contract

EXAMPLE #2:

See handout: “Negotiated Labor Rate: Appendix D”


Lpa consultant contract11
LPA-Consultant Contract

  • Cost Plus Fixed Fee

    • Acceptable method to use when the scope is well-defined but there is a lower degree of confidence in the level of effort required.

    • Consultants must have full CPA Audit or Cognizant Audit prequalification financial approval to use this method.


Lpa consultant contract12
LPA-Consultant Contract

EXAMPLE #3:

See handout: “Cost + Fixed Fee: Appendix D”


Lpa consultant contract13
LPA-Consultant Contract

  • Unit Price

    • Good method for use with repetitive well-defined units of work.

    • Typically used for geotechnical and right-of-way (ROW) services.

    • INDOT approved unit price rates for ROW services are available on the INDOT website.


Lpa consultant contract14
LPA-Consultant Contract

EXAMPLE #4:

See handout:

“Unit Price”


Lpa consultant contract15
LPA-Consultant Contract

  • Advice about use of multiple methods

    • Lump sum and hourly compensation elements should not be mixed in a contract unless the methods would be applied during different defined time periods or when there is no overlap in the staff who will be performing the work elements.


Lpa consultant contract16
LPA-Consultant Contract

  • Consultant Contract Review Checklist

    • Go to: http://www.in.gov/indot/index.htm

    • Click: Doing Business with INDOT

    • Click: LPA & Grants Administration

    • Click: LPA Consultant Selection

    • Under: Forms

    • Select: Consultant Contract Review Checklist


Lpa consultant contract17
LPA-Consultant Contract

EXAMPLE #5:

See handout:

“LPA-Consultant Contract Review Checklist”


Lpa consultant contract18
LPA-Consultant Contract

EXAMPLE #6:

See handout:

“Consultant Prequalification Letter”


Lpa consultant contract19
LPA-Consultant Contract

EXAMPLE #7:

See handout:

“Consultant Contracts Profit Calculation Worksheet”


Lpa consultant contract20
LPA-Consultant Contract

  • Escalation values for INDOT consultant contracts:

    • Go to: http://www.in.gov/indot/index.htm

    • Click on: Doing Business with INDOT

    • Highlight: Consultants/Pre-construction

    • Click on: Proposals & Contracts

    • Under: Contract Compensation Information

    • Select: Employment Cost Index (ECI) Rates


Lpa consultant contract21
LPA-Consultant Contract

EXAMPLE #8:

See handout:

“Escalation Values

for INDOT Consultant Contracts”


Lpa consultant contract22
LPA-Consultant Contract

  • Real estate fee schedules:

    • Go to: http://www.in.gov/indot/index.htm

    • Click on: Doing Business with INDOT

    • Highlight: Consultants/Pre-construction

    • Click on: Proposals & Contracts

    • Under Contract Compensation Information

    • Select: Current Real Estate Fee Schedules


Lpa consultant contract23
LPA-Consultant Contract

EXAMPLE #9:

See handout:

“Increase in State Mileage Reimbursement Rate”


Common errors
Common Errors

EXAMPLE #10:

See handout:

“Match App. D”


Common errors1
Common Errors

EXAMPLE #11:

See handout:

“Appendix A”


Common errors2
Common Errors

EXAMPLE #12:

See handout:

“Appendix B”


Common errors3
Common Errors

EXAMPLE #13:

See handout:

“Appendix C”


Common errors4
Common Errors

EXAMPLE #14:

See handout:

“Appendix D”


Lpa consultant contract faqs
LPA-Consultant Contract FAQs

  • How does the state negotiate consultant contracts?

  • If I don’t know anything about negotiating, who can I talk to?

  • If I include a work type on an RFP that ends up not being used, is that a problem? What if I don’t include one I end up needing?

  • What are some things I should be aware of in a consultant contract?


Federal aid program contracts
Federal-Aid Program Contracts

  • KEY TAKEAWAYS:

    • INDOT-LPA Contract

      • MEETING YOUR SCHEDULE IS IMPORTANT!

      • Attachments A-D- specific to your project

    • LPA-Consultant Contract

      • Different types of contracts

      • Following the RFP process is important- audits WILL happen after your project

      • You have the right to negotiate

      • Confused? Ask for help.



Local quarterly report
Local Quarterly Report

https://itap.indot.in.gov
























LQR

  • KEY TAKEAWAYS:

    • LQR is a tool for everyone involved

    • The report is only as good as the info you put into it! (Garbage in, garbage out)

    • Technical support?


ad