Claiming CACFP Infant Meals for Reimbursement

1. Claiming CACFP Infant Meals for Reimbursement Welcome to the webcast training on the Child and Adult Care Food Program or (CACFP) infant meal claiming requirements. All agencies participating in the CACFP must purchase and provide meals to the infants enrolled in their care. Today’s presentation will guide you through the process to properly claim meals for infants under 1 year of age. If you haven’t done so already, we recommend you watch the following 2 webcasts before viewing this one: the CACFP infant meal pattern and creditable and non-creditable infant foods. These 2 webcasts give the background needed in order to fully understand how to claim infant meals for reimbursement.Welcome to the webcast training on the Child and Adult Care Food Program or (CACFP) infant meal claiming requirements. All agencies participating in the CACFP must purchase and provide meals to the infants enrolled in their care. Today’s presentation will guide you through the process to properly claim meals for infants under 1 year of age. If you haven’t done so already, we recommend you watch the following 2 webcasts before viewing this one: the CACFP infant meal pattern and creditable and non-creditable infant foods. These 2 webcasts give the background needed in order to fully understand how to claim infant meals for reimbursement.

2. Before We Begin Print a copy of Guidance Memorandum #12C and 9C via the links provided in this webcast Infant Meal Pattern Infant Meal Records If you would prefer to see just the PowerPoint (PP) slide in order to make the image larger, simply click inside the PP slide and the PP slide will take up the entire computer screen. You may need to scroll down to see the bottom of the screen. When you want to go back to the standard set-up you can click on the “close” box on the upper right corner of the slide. 2 To help you best understand the content of this webcast, I recommend you print a copy of Guidance Memorandum #12C for the infant meal pattern, as well as GM #9C for sample infant meal records to reference throughout the presentation. You can download and print a copy from the links provided in this webcast. Throughout the webcast, I will be showing examples of specific forms. If you would prefer to see just the PowerPoint (PP) slide in order to make the image larger, simply click inside the PP slide and the PP slide will take up the entire computer screen. When in this view, you may need to scroll down to see the bottom of the screen. When you want to go back to the standard set-up you can click on the “close” box on the upper right corner of the slide. To help you best understand the content of this webcast, I recommend you print a copy of Guidance Memorandum #12C for the infant meal pattern, as well as GM #9C for sample infant meal records to reference throughout the presentation. You can download and print a copy from the links provided in this webcast. Throughout the webcast, I will be showing examples of specific forms. If you would prefer to see just the PowerPoint (PP) slide in order to make the image larger, simply click inside the PP slide and the PP slide will take up the entire computer screen. When in this view, you may need to scroll down to see the bottom of the screen. When you want to go back to the standard set-up you can click on the “close” box on the upper right corner of the slide.

3. Infant Meal Pattern Through 3 months, the only meal component that is required is breast milk or iron-fortified formula (4-6 ounces) Infant meal times may vary depending on the individual infant 3 Let’s briefly review the infant meal pattern requirements for each age group. For an infant through 3 months old, the only meal component that is required to be offered is breast milk or iron-fortified formula. The times infants are fed may vary depending on the individual infant. Let’s briefly review the infant meal pattern requirements for each age group. For an infant through 3 months old, the only meal component that is required to be offered is breast milk or iron-fortified formula. The times infants are fed may vary depending on the individual infant.

4. Reimbursable meals for Birth through 3 months Parent-provided breast milk Center-provided formula Parent-provided formula Non-reimbursable meal when mom breastfeeds her baby at the center 4 The CACFP meal pattern recognizes the non-food related cost of serving infants by allowing reimbursement for meals containing only breastmilk or infant formula, whether supplied by the caregiver or by the parent. Therefore all meals served to infants 0-3 months old are reimbursable – whether the center provides the formula or if the parent chooses to provide the formula or breastmilk. The only time you may not claim the meal for a 0-3 month old infant is if the mother comes to the center to breastfeed her baby.The CACFP meal pattern recognizes the non-food related cost of serving infants by allowing reimbursement for meals containing only breastmilk or infant formula, whether supplied by the caregiver or by the parent. Therefore all meals served to infants 0-3 months old are reimbursable – whether the center provides the formula or if the parent chooses to provide the formula or breastmilk. The only time you may not claim the meal for a 0-3 month old infant is if the mother comes to the center to breastfeed her baby.

5. Infant Meal Records Individual infant meal records, listing food items provided by both the center and the parents, must be maintained to document which meals can be claimed for reimbursement. These are the Point of Service meal counts for infants. 5 In order to claim meals for infants under 1 year of age, infant meal records must be completed for every enrolled infant. See GM 9C for prototype Infant Meal Record forms. You may also print a copy from the link provided in this webcast. Individual infant meal records, listing food items provided by both the center and the parents, must be maintained to document which meals can be claimed for reimbursement. These are considered the Point of Service (POS) meal count for infants.In order to claim meals for infants under 1 year of age, infant meal records must be completed for every enrolled infant. See GM 9C for prototype Infant Meal Record forms. You may also print a copy from the link provided in this webcast. Individual infant meal records, listing food items provided by both the center and the parents, must be maintained to document which meals can be claimed for reimbursement. These are considered the Point of Service (POS) meal count for infants.

6. 6 In order to claim meals for infants under 1 year of age, you must complete infant meal records which detail what was offered to each infant at each meal and the amounts offered. There is a separate infant meal record for each age group. Here is a sample infant meal record for infants birth to 3 months old that is provided by our office. Your center may use an alternate form if it contains all the required information to be collected and is approved by your assigned Consultant prior to using it. To properly complete this form, record the date for each day the infant was in care. Only list a child on days he or she was in attendance. If the infant was not in attendance on a given day, you do not need to leave the line blank, as in the example shown here on July 8th, just write the next date the child was in attendance. Next, list the name and age of the child. And finally record the type and amount of formula or breastmilk served to each infant. Our form makes this easy, by having you circle the type (either breastmilk or formula), so you only have to write-in the amount offered. In this example breastmilk is circled. At the bottom of the form, there is a space provided where you can tally up the total number of reimbursable breakfasts, lunches and snacks for this infant. These numbers should be added into the total meal counts at the end of each month. All meals are reimbursable for meals served to infants birth to 3 months old. It doesn’t matter who supplies the formula or breastmilk. So, in our example, the center is able to claim 4 breakfasts, 4 lunches and 4 snacks for this infant.In order to claim meals for infants under 1 year of age, you must complete infant meal records which detail what was offered to each infant at each meal and the amounts offered. There is a separate infant meal record for each age group. Here is a sample infant meal record for infants birth to 3 months old that is provided by our office. Your center may use an alternate form if it contains all the required information to be collected and is approved by your assigned Consultant prior to using it. To properly complete this form, record the date for each day the infant was in care. Only list a child on days he or she was in attendance. If the infant was not in attendance on a given day, you do not need to leave the line blank, as in the example shown here on July 8th, just write the next date the child was in attendance. Next, list the name and age of the child. And finally record the type and amount of formula or breastmilk served to each infant. Our form makes this easy, by having you circle the type (either breastmilk or formula), so you only have to write-in the amount offered. In this example breastmilk is circled. At the bottom of the form, there is a space provided where you can tally up the total number of reimbursable breakfasts, lunches and snacks for this infant. These numbers should be added into the total meal counts at the end of each month. All meals are reimbursable for meals served to infants birth to 3 months old. It doesn’t matter who supplies the formula or breastmilk. So, in our example, the center is able to claim 4 breakfasts, 4 lunches and 4 snacks for this infant.

7. Infant Meal Pattern4-7 months old Breakfast: 4-8 fl oz IFIF or breastmilk when developmentally ready 0-3 T Iron-fortified Infant Cereal Lunch/Supper: 4-8 fl oz IFIF or breastmilk when developmentally ready 0-3 T Iron-fortified Infant Cereal and 0-3 T Fruit and/or Vegetable Snack: 4-6 fl oz IFIF or breastmilk 7 This slide lists the infant meal requirements for 4-7 month old infants. For breakfast, it is required to serve breastmilk or iron-fortified infant formula and when the child is developmentally ready, iron-fortified infant cereal. For lunch, it is required to offer formula or breastmilk, and when the child is developmentally ready, infant cereal and a fruit or vegetable. For snack, only formula or breastmilk is required to be offered.This slide lists the infant meal requirements for 4-7 month old infants. For breakfast, it is required to serve breastmilk or iron-fortified infant formula and when the child is developmentally ready, iron-fortified infant cereal. For lunch, it is required to offer formula or breastmilk, and when the child is developmentally ready, infant cereal and a fruit or vegetable. For snack, only formula or breastmilk is required to be offered.

8. Reminder Ages 4-7 months: Iron-fortified infant cereal or veg/fruit (when developmentally ready) means that the meal component is required only if the child is developmentally ready to eat that food(s) When the child is ready to eat that food, and the parents want you to serve it, that component must be served at the meal(s). 8 When the infant is 4 through 7 months old, is developmentally ready for solid foods, and the parents want you to serve the solid foods, those foods listed on the Infant Meal Pattern under When Developmentally Ready must be served to the infant. For example, you may have a 5-month old infant that is only drinking breastmilk, and is not receiving any foods yet. For this child, you would only be required to serve the breastmilk. In another example, you may have another 5-month old infant who is drinking breastmilk and eating iron-fortified infant cereal. Then your center would be required to offer both the breastmilk and IFIC at the meals. When the infant is 4 through 7 months old, is developmentally ready for solid foods, and the parents want you to serve the solid foods, those foods listed on the Infant Meal Pattern under When Developmentally Ready must be served to the infant. For example, you may have a 5-month old infant that is only drinking breastmilk, and is not receiving any foods yet. For this child, you would only be required to serve the breastmilk. In another example, you may have another 5-month old infant who is drinking breastmilk and eating iron-fortified infant cereal. Then your center would be required to offer both the breastmilk and IFIC at the meals.

9. Reimbursable meals for infants 4 though 7 months old If the infant is only drinking formula or breastmilk, you may claim meals containing: Parent-provided breast milk or formula Center-provided formula 9 Now, let’s talk about how to claim meals for a child who is 4-7 months old. If the infant is only developmentally ready to drink formula or breastmilk, you may claim meals containing: Parent-provided breast milk or formula or Center-provided formula Now, let’s talk about how to claim meals for a child who is 4-7 months old. If the infant is only developmentally ready to drink formula or breastmilk, you may claim meals containing: Parent-provided breast milk or formula or Center-provided formula

10. Reimbursable meals for infants 4 though 7 months old If the infant is developmentally ready to eat solid foods, reimbursement can be claimed for the infant’s meal only when: at least one food component is supplied by the center according to the infant meal pattern; the center maintains individual infant meal records; and all meal components that the infant is developmentally ready to eat are provided in accordance with the age-specific CACFP Infant Meal Pattern. 10 When the infant is developmentally ready for other food items (as defined by the CACFP Infant Meal Pattern), reimbursement can be claimed for the infant’s meal only when: at least one food component is supplied by the center according to the infant meal pattern; the center maintains individual infant meal records; and all meal components that the infant is developmentally ready to eat are provided in accordance with the age-specific CACFP Infant Meal Pattern. When the infant is developmentally ready for other food items (as defined by the CACFP Infant Meal Pattern), reimbursement can be claimed for the infant’s meal only when: at least one food component is supplied by the center according to the infant meal pattern; the center maintains individual infant meal records; and all meal components that the infant is developmentally ready to eat are provided in accordance with the age-specific CACFP Infant Meal Pattern.

11. 11 Here is a sample infant meal record that may be used for 4-7 month old infants. It is recommended to include one infant per sheet. This makes it easier to ensure the meal pattern is being followed for each infant. If you look at the bottom of the form and at the bottom of this slide (you may need to scroll down), there is a starred statement that says, “item provided by parent”. Each component that is supplied by the parent must be noted somehow – in this case, the items are starred. Your center may also decide to highlight the items or you may write a general statement at the top of each form stating what component the parent provides. You may write, “Parent provides formula” (or whatever component they provide) and then you do not need to star each item at each meal. Here is a sample infant meal record that may be used for 4-7 month old infants. It is recommended to include one infant per sheet. This makes it easier to ensure the meal pattern is being followed for each infant. If you look at the bottom of the form and at the bottom of this slide (you may need to scroll down), there is a starred statement that says, “item provided by parent”. Each component that is supplied by the parent must be noted somehow – in this case, the items are starred. Your center may also decide to highlight the items or you may write a general statement at the top of each form stating what component the parent provides. You may write, “Parent provides formula” (or whatever component they provide) and then you do not need to star each item at each meal.

12. 12 In this example, at breakfast, the child is only drinking parent-provided formula. This is noted with a star next to the IFIF. So, as with 0-3 month olds, these 2 breakfast meals are reimbursable, since this infant is not developmentally ready yet for foods in addition to breast milk or formula. In this example, at breakfast, the child is only drinking parent-provided formula. This is noted with a star next to the IFIF. So, as with 0-3 month olds, these 2 breakfast meals are reimbursable, since this infant is not developmentally ready yet for foods in addition to breast milk or formula.

13. 13 Once the child starts eating solid foods such as infant cereal or fruits and vegetables regularly, your agency must now supply at least one of the meal components to claim a meal. In our example shown here, at lunch on July 5th and 6th, since the parent is providing the formula, to claim the meal, the center must supply the infant cereal. The infant cereal is not starred, which shows that the center is supplying it. In the example on July 5th and 6th, you would be able to claim all of Sam Jones meals. It looks like the child was introduced to infant cereal at lunch only, but as previously stated, you can still claim the breakfast meals since the parents requested that you only provide the cereal one time a day while the baby is getting adjusted to it.Once the child starts eating solid foods such as infant cereal or fruits and vegetables regularly, your agency must now supply at least one of the meal components to claim a meal. In our example shown here, at lunch on July 5th and 6th, since the parent is providing the formula, to claim the meal, the center must supply the infant cereal. The infant cereal is not starred, which shows that the center is supplying it. In the example on July 5th and 6th, you would be able to claim all of Sam Jones meals. It looks like the child was introduced to infant cereal at lunch only, but as previously stated, you can still claim the breakfast meals since the parents requested that you only provide the cereal one time a day while the baby is getting adjusted to it.

14. 14 On July 7th, a F/V was introduced at lunch. Notice that the type (beans) was written on the line provided. Also, infant cereal was now introduced at breakfast and the center is supplying at least one component at each meal. All snacks are reimbursable even though parent-provided formula is offered because there are no other required components at snack for 4-7 month olds. So, all meals and snacks can be claimed for reimbursement. At the bottom of the form, you total up the number of reimbursable meals – as shown here. There are 4 reimbursable breakfasts, 4 lunches and 4 snacks. On July 7th, a F/V was introduced at lunch. Notice that the type (beans) was written on the line provided. Also, infant cereal was now introduced at breakfast and the center is supplying at least one component at each meal. All snacks are reimbursable even though parent-provided formula is offered because there are no other required components at snack for 4-7 month olds. So, all meals and snacks can be claimed for reimbursement. At the bottom of the form, you total up the number of reimbursable meals – as shown here. There are 4 reimbursable breakfasts, 4 lunches and 4 snacks.

15. Here is an example of another 4-7 month old infant, Theresa, who is 5 months old. The breakfast for Theresa Simmons on July 5th is not reimbursable because the parent supplied breastmilk and infant cereal (this is noted with a star next to the infant cereal). In order to claim this meal for reimbursement, the center must supply at least one component that the child is developmentally ready to eat.Here is an example of another 4-7 month old infant, Theresa, who is 5 months old. The breakfast for Theresa Simmons on July 5th is not reimbursable because the parent supplied breastmilk and infant cereal (this is noted with a star next to the infant cereal). In order to claim this meal for reimbursement, the center must supply at least one component that the child is developmentally ready to eat.

16. Cross off the non-reimbursable meal, so you do not claim it in your meal counts.   All other breakfasts and lunches are reimbursable, because the center supplied at least one of the meal components (Applesauce at lunch on the 5th and infant cereal and carrots for lunch on the 6th). Infant cereal was supplied by the center at breakfast on the 6th, so this meal may be claimed for reimbursement also. All snacks are reimbursable even though breastmilk is offered, because formula or breast milk is the only required component at snack for 4-7 month olds. So, the total number of meals to claim for this infant is 1 reimbursable breakfast, 2 lunches and 2 snacks Cross off the non-reimbursable meal, so you do not claim it in your meal counts.   All other breakfasts and lunches are reimbursable, because the center supplied at least one of the meal components (Applesauce at lunch on the 5th and infant cereal and carrots for lunch on the 6th). Infant cereal was supplied by the center at breakfast on the 6th, so this meal may be claimed for reimbursement also. All snacks are reimbursable even though breastmilk is offered, because formula or breast milk is the only required component at snack for 4-7 month olds. So, the total number of meals to claim for this infant is 1 reimbursable breakfast, 2 lunches and 2 snacks

17. Reminder Ages 4-7 months: Infant meal records must be maintained to document which meals are reimbursable. Infant records (ages 4 months and older) must also include notations as to which item(s) were provided by the parent or child care center. 17 Remember, to claim reimbursement for infants who are 4-7 months old, infant meal records must be maintained to document which meals are reimbursable and the infant records (ages 4 months and older) must include notations as to which item(s) were provided by the parent. Remember, to claim reimbursement for infants who are 4-7 months old, infant meal records must be maintained to document which meals are reimbursable and the infant records (ages 4 months and older) must include notations as to which item(s) were provided by the parent.

18. Infant Meal Pattern8 through 11 months Breakfast: 6-8 fl oz IFIF or breastmilk 2-4 T Iron-fortified Infant Cereal 1-4 T Fruit and/or vegetable Lunch/Supper: 6-8 fl oz IFIF or breastmilk 1-4 T Fruit and/or Vegetable 2-4 T Iron-fortified Infant Cereal and/or Meat/Meat Alternate Snack: 2-4 fl oz IFIF, breastmilk, or 100% fruit juice Bread or crackers (when developmentally ready) 18 For 8-11 month olds, all meal components are required to be offered at breakfast and lunch. At breakfast, it’s required to offer formula or breastmilk, iron-fortified infant cereal and a fruit or vegetable. At lunch you are required to offer formula or breastmilk, a fruit or vegetable, and either iron-fortified infant cereal AND/OR a meat or meat alternate. The meat or meat alternates that may be offered are 1 - 4 T. meat, fish, poultry, egg yolk, or cooked dry beans or peas, 1/2-2 oz. cheese, 1-4 oz. by volume of cottage cheese, 1-4 oz by weight of cheese food or cheese spread. Or you may serve the infant cereal along with a meat/meat alternate. At snack, only formula, breastmilk or 100% fruit juice are required to be offered. Bread or crackers are only required to be offered when the child is developmentally ready to eat them. For a list of what qualifies as a bread or cracker for this age group, please refer to the handout provided under the “links” section of this webcast. For 8-11 month olds, all meal components are required to be offered at breakfast and lunch. At breakfast, it’s required to offer formula or breastmilk, iron-fortified infant cereal and a fruit or vegetable. At lunch you are required to offer formula or breastmilk, a fruit or vegetable, and either iron-fortified infant cereal AND/OR a meat or meat alternate. The meat or meat alternates that may be offered are 1 - 4 T. meat, fish, poultry, egg yolk, or cooked dry beans or peas, 1/2-2 oz. cheese, 1-4 oz. by volume of cottage cheese, 1-4 oz by weight of cheese food or cheese spread. Or you may serve the infant cereal along with a meat/meat alternate. At snack, only formula, breastmilk or 100% fruit juice are required to be offered. Bread or crackers are only required to be offered when the child is developmentally ready to eat them. For a list of what qualifies as a bread or cracker for this age group, please refer to the handout provided under the “links” section of this webcast.

19. Reimbursable meals for 8 through 11 month olds To claim reimbursement for infants 8-11 months: Center must supply at least one of the meal components and All meal components are offered in accordance with the age-specific CACFP Infant Meal Pattern. 19 To claim meals for reimbursement for infants ages 8 through 11 months, the center must supply at least one of the required meal components, and all meal components must be offered in accordance with the age-specific CACFP Infant Meal Pattern. To claim meals for reimbursement for infants ages 8 through 11 months, the center must supply at least one of the required meal components, and all meal components must be offered in accordance with the age-specific CACFP Infant Meal Pattern.

20. 20 As I said, for 8-11 month olds, all meal components are required to be provided at each breakfast and lunch, and the center must supply at least one of the components to claim the meal. So, let’s go over this example to determine which meals are reimbursable. Again, we have a sample infant meal record to complete for 8 through 11 month old infants which is shown here. On July 5th, the infant was offered formula and infant cereal (both supplied by the center because there are no stars or notations). However, the breakfast is not creditable because no F/V was offered or recorded. As I said, for 8-11 month olds, all meal components are required to be provided at each breakfast and lunch, and the center must supply at least one of the components to claim the meal. So, let’s go over this example to determine which meals are reimbursable. Again, we have a sample infant meal record to complete for 8 through 11 month old infants which is shown here. On July 5th, the infant was offered formula and infant cereal (both supplied by the center because there are no stars or notations). However, the breakfast is not creditable because no F/V was offered or recorded.

21. 21 When a meal is not reimbursable, you must cross it off so it is not claimed. All of the rest of the meals are reimbursable because they contain all of the required meal pattern components. The lunch on July 5th contains formula (provided by the center because there is no star or notation stating that the parent is providing any components), sweet potatoes as the F/V and meatloaf as the meat/meat alternate. The snack provides only formula, so as with 0-7 month olds, you can claim that snack, whether the center or the parent/guardian supplies the formula. The breakfast on July 6th is reimbursable because it contains formula, infant cereal and bananas as the F/V. The lunch on the 6th provides formula, beans and infant cereal. And lastly the snack provides formula and crackers. So, you can claim 1 breakfast, 2 lunches and 2 snacks for this child.When a meal is not reimbursable, you must cross it off so it is not claimed. All of the rest of the meals are reimbursable because they contain all of the required meal pattern components. The lunch on July 5th contains formula (provided by the center because there is no star or notation stating that the parent is providing any components), sweet potatoes as the F/V and meatloaf as the meat/meat alternate. The snack provides only formula, so as with 0-7 month olds, you can claim that snack, whether the center or the parent/guardian supplies the formula. The breakfast on July 6th is reimbursable because it contains formula, infant cereal and bananas as the F/V. The lunch on the 6th provides formula, beans and infant cereal. And lastly the snack provides formula and crackers. So, you can claim 1 breakfast, 2 lunches and 2 snacks for this child.

22. 22 Now, let’s look at this example with Tony Emmitt (an 11 month old infant) Looking at the breakfast on July 5th, do you think it is creditable? Are all components recorded? If you answered no to both questions, you are correct. This breakfast is not creditable because infant cereal was not offered. What about the breakfast on July 6th? There was formula (supplied by the center), cheerios and applesauce offered at this meal. Is it creditable? No, it is not. Breakfast is not creditable because infant cereal was crossed off and Cheerios was written in (Cheerios is not a creditable component on the infant meal pattern). Only Iron-fortified infant cereal can be served to meet this requirement at breakfast. While serving other items to the infant is ok, iron-fortified infant cereal is still a required component of the infant meal pattern at breakfast; and therefore must be offered in order to claim those meals.Now, let’s look at this example with Tony Emmitt (an 11 month old infant) Looking at the breakfast on July 5th, do you think it is creditable? Are all components recorded? If you answered no to both questions, you are correct. This breakfast is not creditable because infant cereal was not offered. What about the breakfast on July 6th? There was formula (supplied by the center), cheerios and applesauce offered at this meal. Is it creditable? No, it is not. Breakfast is not creditable because infant cereal was crossed off and Cheerios was written in (Cheerios is not a creditable component on the infant meal pattern). Only Iron-fortified infant cereal can be served to meet this requirement at breakfast. While serving other items to the infant is ok, iron-fortified infant cereal is still a required component of the infant meal pattern at breakfast; and therefore must be offered in order to claim those meals.

23. 23 So, both breakfasts would need to be crossed off since they do not meet the infant meal pattern requirements. Now let’s look at the lunches. Both lunches are creditable. They contain formula, a fruit or vegetable (sweet potatoes and beans) and a meat/meat alternate (meatloaf and spaghetti with meat sauce). And all components were supplied by the center since there are no notations on the records stating the parent provided any items. The snacks are creditable too because they contain formula and either bread or crackers. So, you would claim zero breakfasts, 2 lunches and 2 snacks for this infant. So, both breakfasts would need to be crossed off since they do not meet the infant meal pattern requirements. Now let’s look at the lunches. Both lunches are creditable. They contain formula, a fruit or vegetable (sweet potatoes and beans) and a meat/meat alternate (meatloaf and spaghetti with meat sauce). And all components were supplied by the center since there are no notations on the records stating the parent provided any items. The snacks are creditable too because they contain formula and either bread or crackers. So, you would claim zero breakfasts, 2 lunches and 2 snacks for this infant.

24. Reminders Meal pattern must be met to claim meal Record food components offered (not eaten) The center must note which food(s) are provided by center and/or parent 24 The meal pattern must be met for each meal in order to claim the meal. You must record food components that were offered to each infant, not how much was eaten. Infant records must be maintained to document which meals are reimbursable. And as with 4-7 month olds, the center must note which food items are provided by the center and/or the parent. The meal pattern must be met for each meal in order to claim the meal. You must record food components that were offered to each infant, not how much was eaten. Infant records must be maintained to document which meals are reimbursable. And as with 4-7 month olds, the center must note which food items are provided by the center and/or the parent.

25. Reminders All amounts of offered foods must be recorded, as well as the specific type of fruit, vegetable and meat/meat alternate. You do not have to serve the entire infant meal at one time. You can combine food components served at different times to make up a meal. 25 Please note that all amounts of offered foods must be recorded, as well as the specific type of fruit, vegetable and meat/meat alternate. Also, you do not have to serve the entire infant meal at one time. You can combine food components served at different times to make up a meal. For example, if you serve formula to a 9-month old infant at 8:00am and infant cereal and bananas at 10:00, you may combine those 3 components to claim a breakfast. Please note that all amounts of offered foods must be recorded, as well as the specific type of fruit, vegetable and meat/meat alternate. Also, you do not have to serve the entire infant meal at one time. You can combine food components served at different times to make up a meal. For example, if you serve formula to a 9-month old infant at 8:00am and infant cereal and bananas at 10:00, you may combine those 3 components to claim a breakfast.

26. Reminder On the first of each month, start a new infant meal record. Do not combine months. File each month of infant meal records with the respective month’s claim. 26 We also recommend that on the first of each month, you start a new infant meal record. Do not combine months. This may lead to inaccurate claiming of infant meals each month. So, on the first of each month, start a new infant meal record. For example if October ends on a Wednesday, you would complete the infant meal record through the end of October on one sheet and then file October’s infant meal records with the rest of the October claim documentation. Start a new form the first day of November (which would be on a Thursday in this case). Remember, you can use each line of the form for days when the infant is in attendance. You do not need to leave blank lines for dates the infant is not in care. File each month of infant meal records with the respective month’s claim.We also recommend that on the first of each month, you start a new infant meal record. Do not combine months. This may lead to inaccurate claiming of infant meals each month. So, on the first of each month, start a new infant meal record. For example if October ends on a Wednesday, you would complete the infant meal record through the end of October on one sheet and then file October’s infant meal records with the rest of the October claim documentation. Start a new form the first day of November (which would be on a Thursday in this case). Remember, you can use each line of the form for days when the infant is in attendance. You do not need to leave blank lines for dates the infant is not in care. File each month of infant meal records with the respective month’s claim.

27. Reminders Cross off any non-reimbursable meals and only claim reimbursable meals. Total infant meal counts for the month and add into regular meal counts – preferably on the bottom of Daily Participation Record and Monthly Meal Count Summary. 27 After reviewing the infant meal records for accuracy, cross off any non-reimbursable meals and only claim reimbursable meals. Total the infant meal counts for the month and add them to the regular meal counts for 1-12 year olds – preferably on the bottom of the Daily Participation Record and Monthly Meal Count Summary. After reviewing the infant meal records for accuracy, cross off any non-reimbursable meals and only claim reimbursable meals. Total the infant meal counts for the month and add them to the regular meal counts for 1-12 year olds – preferably on the bottom of the Daily Participation Record and Monthly Meal Count Summary.

28. 28 This is the DPI prototype form entitled “Daily Participation Record and Monthly Meal count Summary” which may be used to record meal counts for older children (ages 1-12 years). If you have the PowerPoint slide enlarged right now, you may need to scroll down to see the bottom of this form. At the bottom of the form, is a line for you to record the total infant meal counts. It is highlighted with the red box. If you are using the far right column to record total attendance on each operating day of the month, be sure to include infants in the daily attendance columns even though you won’t be adding their meals until the bottom of the page. This is the DPI prototype form entitled “Daily Participation Record and Monthly Meal count Summary” which may be used to record meal counts for older children (ages 1-12 years). If you have the PowerPoint slide enlarged right now, you may need to scroll down to see the bottom of this form. At the bottom of the form, is a line for you to record the total infant meal counts. It is highlighted with the red box. If you are using the far right column to record total attendance on each operating day of the month, be sure to include infants in the daily attendance columns even though you won’t be adding their meals until the bottom of the page.

29. 29 This is a close-up version of the bottom of the Daily Participation Record. It shows the total number of breakfasts, lunches and pm snacks that should be claimed for infants for the month. These totals are then added to the total meal counts for older children to get the final total of meal counts for the claim. This is a close-up version of the bottom of the Daily Participation Record. It shows the total number of breakfasts, lunches and pm snacks that should be claimed for infants for the month. These totals are then added to the total meal counts for older children to get the final total of meal counts for the claim.

30. Pertinent Websites Community Nutrition Team Home Page: http://dpi.wi.gov/fns/cacfp1.html CACFP Guidance Memorandums: http://dpi.wi.gov/fns/centermemos.html Additional forms are available that may be used by centers that are approved to claim meals other than breakfast, lunch and 1 snack or for centers that operate more than 5 days per week. 30 The DPI-CACFP website is listed here. You may find past CACFP Newsletters, nutrition web pages, and other CACFP or nutrition-related resources here. The 2nd website listed on this slide will bring you straight to the CACFP Guidance Memorandums and all of the forms included in each guidance memo. Our office has additional forms that may be helpful for centers that are approved to claim meals other than breakfast, lunch and 1 snack or for centers that operate more than 5 days per week. Either visit our website under GM #9 or contact your assigned Consultant. We recommend you bookmark each of these websites for easy access in the future.The DPI-CACFP website is listed here. You may find past CACFP Newsletters, nutrition web pages, and other CACFP or nutrition-related resources here. The 2nd website listed on this slide will bring you straight to the CACFP Guidance Memorandums and all of the forms included in each guidance memo. Our office has additional forms that may be helpful for centers that are approved to claim meals other than breakfast, lunch and 1 snack or for centers that operate more than 5 days per week. Either visit our website under GM #9 or contact your assigned Consultant. We recommend you bookmark each of these websites for easy access in the future.

31. Questions??? Feel free to contact DPI at 608-267-9129 OR Contact your assigned Consultant A Directory is posted at: http://dpi.wi.gov/fns/directory.html Scroll down to view the Community Nutrition Team Answer Poll Question (% Polls) 31 If you have any questions, feel free to contact DPI at the number listed on this slide or contact your assigned Consultant. If you do not have your Consultant’s number, the directory for our team is located on this website. Scroll down to view the Community Nutrition Team’s Directory To help us improve future webcasts, please consider taking the available poll. It is located on the top left corner of the screen, above the “play” button and titled % Polls. You may click on this button to answer the poll we have available. After you answer the question you can see how others answered the questions by clicking on View Results. If you have any questions, feel free to contact DPI at the number listed on this slide or contact your assigned Consultant. If you do not have your Consultant’s number, the directory for our team is located on this website. Scroll down to view the Community Nutrition Team’s Directory To help us improve future webcasts, please consider taking the available poll. It is located on the top left corner of the screen, above the “play” button and titled % Polls. You may click on this button to answer the poll we have available. After you answer the question you can see how others answered the questions by clicking on View Results.

32. Training Opportunities New to your role in the CACFP? Desire a refresher as regulations change? Consider participating in a CACFP training session: www.dpi.wi.gov/fns Click on “Training” to review and register for a CACFP class If one is not available at this time, keep an eye out for future training opportunities We also mail out training brochures throughout the year and include upcoming training reminders in the CACFP quarterly Newsletter 32 Are you new to your role in the CACFP or just desire a refresher as regulations change? Consider participating in a CACFP training session. Go to the website listed on this slide and click on “Training” to review and register for a CACFP class If one is not available at this time, keep an eye out for future training opportunities. We also mail out training brochures throughout the year and include upcoming training reminders in the CACFP quarterly Newsletter. Are you new to your role in the CACFP or just desire a refresher as regulations change? Consider participating in a CACFP training session. Go to the website listed on this slide and click on “Training” to review and register for a CACFP class If one is not available at this time, keep an eye out for future training opportunities. We also mail out training brochures throughout the year and include upcoming training reminders in the CACFP quarterly Newsletter.

33. 33 Thank you very much for watching this webcast on how to properly claim infant meals for reimbursement. Be sure to check out any of the other webcasts about the CACFP. Thank you! Thank you very much for watching this webcast on how to properly claim infant meals for reimbursement. Be sure to check out any of the other webcasts about the CACFP. Thank you!