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« F.E.R.M. » - the toolkit for managing fraud and error . Administrative Commission - the 329th meeting Warsaw , December 13, 2011. Elements of context & antecedents The methodology F.E.R.M. The manual : building & explanations Application FERM to annual reports on Fraud & error

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F e r m the toolkit for managing fraud and error l.jpg

« F.E.R.M. » - the toolkit for managing fraud and error

Administrative Commission - the 329th meeting

Warsaw, December 13, 2011


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Elements of context & antecedents

The methodology F.E.R.M.

The manual : building & explanations

Application FERM to annual reports on Fraud & error

The results

Added value of F.E.R.M.

Evaluation after a « test » period by the Administrative Commission

Plan


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  • The CONTEXT

  • The objective of Regulation on coordination is not the fight against fraud and error, but aims to

    • Ensure the free movement of persons(cf. art.48, TFUE)

    • contribute to the improvement of living standards and employment conditions of these persons

    • But there are cases of manifest error and fraud!

1. Context & antecedents


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  • LE CONTEXTE

  • The opportunity BELGIUM isleadingdelegation on Fraud & errors issues

1. Context and antecedents


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  • RETROACTES

    • Decision nr H5 of the A.C. of 18 march 2010<> cooperation on combating fraud and error 

      • F & E ?Garanteethatcontributions are paid to the right MS and that benefits are not unduly granted or fraudulently obtained

      • Why ?properimplementation of Regulations

      • How ?

        • Closer and more effective cooperation = a key factor !!

        • The identification of persons

        • Evaluation ?

          • Annual Meeting of AC = discussion rapport EM

          • Point de contact national

1. Context and antecedents


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  • Note nr384/10 of the Belgian Presidency of 3 november 2010

    • Concept note and philosophy <> Impact Assessment enhancing compliance through I.A. (cf. schéma)

1. Context and antecedents


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Establishes fraud and error relevance of the policy. Is an IA required?

Policy and programme development phase for prospective assessments.

Ex- ante assessment.

Screening

Identifies key F & E issues, establishes ToR, set boundaries.

Scoping

In-depth impact assessment, afflicted, baseline, prediction, significance, mitigation

Appraisal

Conclusions and recommendations to remove/mitigate negative impacts or enhance positive actions

Reporting

Policy implementation phase.

Formative evaluation.

Monitoring

Action to monitor actual impacts to enhance existing evidence base

Gathering relevant information on implemented policies – feed-back on IA policy

Evaluation

Policy evaluation phase.

Summative evaluation.

Ex-post assessment

Ex-post Assessment

Gathering input for future policies and strategies


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  • Note nr384/10 of the BelgianPresidency of 3 november 2010

    • Presentation of case-study by N.I.H.D.I. : « cross border shopping, a case study »

1. Context and antecedents


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  • AC meeting of 15-16.12.2010 : mandat given to

    The Belgian delegation in order to

    develop the

    methodology

    F.E.R.M.

1. Context and antecedents


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  • The manual: building

    • Consultation of sources

      • Guidelines for managing risk in the western Australian public sector, MINISTRY OF THE PREMIER AND CABINET

      • Project Environmental & Socio-Economic Impact Assessment, AIOC Chirag Oil

      • Guidance for assessing Social Impacts within the Commission Impact Assessment system, Ref. Ares(2009)326974 - 17/11/2009

      • Review of Methodologies applied for the assessment of employment and social impacts (VC/2008/0303), Ecorys, Research and consulting

      • Social Impact Assessment of the Draft Nelson City Council Gambling Policy , December 2006, NMDHB Public Health Service and Quigley and Watts Ltd

      • Social Impact Assessment Methodology, VivekMisra, Knowledge Manager, Centre for Good Governance

2. The methodology FERM


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  • Consultation autres sources

    • Circa : note from M.S., Secretariat, Decisions, etc.

    • ECJ : case law

    • Tress : Training and reporting on European Social Security

  • Développement du manuel : guidelines

  • 2. The methodology FERM


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    • Explications du manuel

      • Overview of the methods : the matrix

        • Screeninga decision will be taken on whether or not further in depth evaluation

        • Scoping and frequency define the boundaries of this analysis

        • Appraisal detailed analysis of the previously

        • Reporting conclusions will be drawn on the basis of the assessment

        • Monitoringa tool that provides information indicating if an action or decision is evolving

        • Evaluation provides relevant information

        • Mix of methods in practice all methods will be intertwined

    2. The methodology FERM:overview of the methods


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    2. The methodology FERM : the matrix


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    • Potentialities of FERMwill provide direction in:

      • predicting probable impacts / determining impacts of strategies or decisions that will be or have been implemented as to fraud and error

      • identifying which factors of a decision may lead or are leading to unwanted (fraud and error enhancing) side effects

      • if possible, isolating those factors and make (re-)evaluation possible (close the gaps, find alternative solutions)

      • if isolation prior to the decision is impossible, developing mitigation mechanisms to reduce the harmful side effects

      • evaluating decisions / actions to counter fraud and error in order to learn from experience

    2. The methodology FERM - itspotentialities


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    • The tasks of the leading delegation on fraud and error, should consist of

      • Screening of issues mentioned by delegations in their national reports

        • Is the issue actually posing fraud and error risks?

        • Is there any quantitative or qualitative information already available or is this a completely new issue?

        • Is the issue relevant in the sense that it poses problems on regular basis?

        • Is the issue relevant in the sense that it has a substantial financial impact or undermines a social security system or the EESSI system?

    2. The methodology FERM – possible tasks of the leading delegation


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    • Determine how selected issues can be treated and by who ?

      • How ?: which methodology is to be followed out of the FERM toolbox (e.g. Ex ante assessment, monitoring the issue; attention to an already existing analysis , etc.)

      • Who ? <> optimizingthe existing strengths

        • experts from the Belgian leading delegation

        • (on voluntary basis) experts from different MS

        • the referral to a SED expert group/Conciliation Board

    2. The methodology FERM – possible tasks of the leading delegation


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    • Put the list of issues with the followed/proposed trajectory at disposal of the AC

    • Highlight and share best practices developed by MS

    • Report at least once a year to the AC

    2. The methodology FERM – possible tasks of the leading delegation


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    • Belgian delegation is prepared to put an electronic workspace that would take the form of a forum between experts…

      • Why ? To facilate an effective working !

      • Limitation/exclusions ?

        • Only national reports from MS on Fraud and error

        • Neither personal files; neither personal data

      • Administration ? E-workspace administrated by Belgian delegation

    2. The methodology FERM – a forum between experts


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    • The application of FERM to annual reports on Fraud & errors

      • Voluntary reporting from Member States in 2011 : Finland and Spain (cfdecision H5 of AC)

      • Informal informations exchangedwith the Netherlands

    2. The methodology FERM : towardsimplementation


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    2. La méthodologie FERM : the results


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    • The added value of F.E.R.M.

      • An integratedapproach to risk management and errors

      • Highlightthe reports of EM <> encourage all MS in theirreporting in Fraud and Error

      • Sharebest pratices of MS

      • Supported by LeadingBelgiandelegationduring 2 years<> No cost for A.C.free !!

      • Create connections between all the experts and alreadyexisting ad-hoc groups FORUM

    3. La plus-value du F.E.R.M.


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    • Evaluation of FERM, after a test period of 2 years, by the A.C.

    4. Evaluation of FERM


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