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REGIONAL INFORMATION SEMINAR FOR RECENTLY APPOINTED OIE DELEGATES BRUSSELS / BELGIUM 18-20 FEBRUARY 2014. PVS self-evaluation of the Belgian Veterinary Services. Pierre Naassens, CVO Belgium 20/02/2014. Presentation. Context of self-evaluation Preparations Course of evaluation Methodology

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pvs self evaluation of the belgian veterinary services

REGIONAL INFORMATION SEMINAR FOR RECENTLY APPOINTED OIE DELEGATES

BRUSSELS / BELGIUM 18-20 FEBRUARY 2014

PVS self-evaluationof theBelgian Veterinary Services

Pierre Naassens, CVO Belgium 20/02/2014

presentation
Presentation
  • Context of self-evaluation
  • Preparations
  • Course of evaluation
  • Methodology
  • Results
  • Conclusions
context of self evaluation
Context of self-evaluation
  • EU context (Com non-paper 04-05-2012)
    • Advocated by the Commission
    • To eventually have a global EU PVS evaluation as a capital argument in EU trade discussions with Third Countries, there was a need for around ten self evaluations done between 2012 and 2013.
    • MS self evaluation missions are completely voluntary; they can be performed by the trained experts of the MS concerned.
    • If and only if needed and requested by the MS concerned, help could be sought from the Commission and even the OIE through trained EU experts.
    • Reports are strictly under the concerned MS responsibility and are to be used, as far as the EU strategy is concerned, only to prepare for a wider evaluation and comparison with the current EU auditing tools to help in the EU trade with Third Countries.
context of the self evaluation
Context of the self-evaluation
  • According to OIE
    • To assess a country’s own Veterinary Service performance
      • Governmental and non-governmental organisations that implement animal health and welfare measures and other standards and recommendations in the Terrestrial Code (and the OIE Aquatic Animal Health Code) in the territory.
      • The Veterinary Services are under the overall control and direction of the Veterinary Authority
      • Private sector organisations, veterinarians, (veterinary paraprofessionals or aquatic animal health professionals) are normally accredited or approved by the Veterinary Authority to deliver the delegated functions
    • Performed by internal experts with possible input by OIE experts
context of the self evaluation1
Context of the self-evaluation
  • In Belgium

All authorities / organisations of the VS cooperated on voluntary basis

veterinary service in belgium
Veterinary Service in Belgium

Public Service (Veterinary Authority)

FASFC

Veterinary Statutory Body

FPS PHSFCE (incl. CODA/CERVA & WIV/ISP)

Animal Health Associations

FAMHP

Approved Veterinarians

Private Service

Regions (Wildlife)

preparations
Preparations
  • PVS course December 2011
    • 3 day training course by OIE on the “OIE PVS Tool”
  • Composition of evaluation team
    • 2 experts from the FASFC
      • certified to perform OIE PVS Evaluation missions
      • Veterinarians
        • 1 veterinary policy officer
        • 1 internal auditor
course of evaluation
Course of evaluation
  • Invitation to be part of the evaluation to all parties concerned
  • Opening meeting
  • Request for information to all parties concerned
  • Visits and interviews
  • Closing meeting
  • Draft report and remarks
  • Final report

From January to September 2012

Ongoing

course of evaluation site sampling
Course of evaluation – Site sampling
  • 14 sites were visited in 15 days
  • 73 persons were interviewed
methodology
Methodology
  • Use of the PVS tool
    • Four fundamental components
    • Divided into 46 critical competencies
    • For each critical competency a list of suggested indicators was used to help determine the level of advancement
methodology1
Methodology
  • Five qualitative levels of advancement for each critical competency
  • A higher level assumes compliance with all preceding levels
    • Underrate – emphasize the strengths
    • Overrate – emphasize theweaknesses

Advancement

Level 5

Full compliance with OIE standards (incl. audits)

Advancement

Level 1

no compliance

methodology2
Methodology
  • Information taken into account
    • Gathered over the internet
    • Documentation given during interview or sent by the different organisations / authorities
    • Interviews
    • Visits
    • Results of internal audits and FVO missions
results
Results
  • For each critical competency of each fundamental component
    • Level of advancement
    • List of main weaknesses
i human physical and financial resources
I: Human, physical and financial resources
  • I-2B. Education in animal health is not required for ‘controllers (paraprofessionals)’
  • I-3. Procedures are not foreseen for the follow up of the ‘quality’ of the work of the approved veterinarian (notification of disease, sampling, etc.) and of their continuing education
  • I-6. Evaluation of internal and external coordination is not always foreseen
  • I-11. Audits are not performed in all sections of the VS concerning management of resources and operations
ii technical authority and capability part 1
II: Technical authority and capability – part 1
  • II-2. Outsourcing of analyses by NRL not always to accredited labs
  • II-3. Obligations to OIE are not included in the risk assessment by the Scientific Committee
  • II-4. Risk through illegal import of pets from countries at risk for rabies
  • II-5. No supervision on knowledge and on implementation of notification of recognized vets
  • II-5. No obligations to notify outbreaks/cases between authorities
  • II-6. Wildlife is not included in the national disease contingency plans
  • II-7. Obligations to OIE are not included in the risk assessment
ii technical authority and capability part 2
II: Technical authority and capability – part 2
  • II-8B. Administration of veterinary drugs only registered in ‘risk period’
  • II-9. No controls on the ‘quality’ of the prescriptions of veterinary drugs
  • II-9. Inspections are not based on an ‘inspection plan’
  • II-11. Not al concerned parties are included in the simulation exercises
  • II-12. Procedures sometimes take too long to rapidly implement technical innovations
  • II-13. Registration of poultry at flock level is not implemented
iii interaction with stakeholders
III: Interaction with stakeholders
  • III-4. Private vets are approved to perform certain tasks but there is no follow up of the quality of tasks performed
  • III-5A. There is no control on the implementation of the deontology by the VSB. Inquiries starts and disciplinary measures are taken after complaints
  • III-5B. The financial and institutional management of the VSB has not been audited by an external organisation
iv access to markets
IV: Access to markets
  • IV-1. Evaluation of legislation not on periodic basis
  • IV-1. Legislation on wildlife disease management does not exist
  • IV-6 . There is no central registration of legislation of other EU member states or trading countries
  • IV-6. Exchange of information between authorities is on voluntary basis
  • IV-6. The information in WAHID is not really correct (endemic disease instead of not reported)
results1
Results
  • Recommendations were given for all weaknesses

EXAMPLES

    • Elaboration of procedures for the control of approved vets
    • Involvement of all concerned parties in simulation exercises
    • Internal and external audits of all authorities involved
    • Elaboration of conditions for laboratories that perform analyses for accredited labs or NRL’s
    • Federal and regional contingency plans must be in line with each other
    • Registration of each administration of veterinary medicines
    • Facilitation to implement technical innovations in existing programmes
    • ...
general conclusions
General conclusions
  • Evaluation
    • High level of advancement of PVS in Belgium
    • Not all authorities perform internal/external audits
    • Internal Audit Department of the FASFC plans a follow-up of the recommendations.
    • General satisfaction of all parties involved – first time (during closing meeting) that all parties were together in one room
general conclusions1
General conclusions
  • PVS-tool
    • The tool itself is well documented, practical and easy to use
    • Seen the high level of advancement, details and in-depth evaluation are important
    • Seen the variety of aspects considered (cfr. OIE Terrestrial Code) it is not feasible to have an in-depth evaluation of every aspect in a reasonable time frame
    • PVS is a severe tool. A low score of one part of the VS determines the score for the whole critical competence. There is no average.
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