1 / 41

Online Rechartering

Golden Empire Council, Boy Scouts of America. Online Rechartering. Online Rechartering. Each unit recharters itself Units provide more and better information Units enter and confirm their own data Effectively eliminates defective charters Validates BSA rules at input

varsha
Download Presentation

Online Rechartering

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Golden Empire Council, Boy Scouts of America Online Rechartering

  2. Online Rechartering Each unit recharters itself Units provide more and better information • Units enter and confirm their own data Effectively eliminates defective charters • Validates BSA rules at input • Submits charter only when it is correct

  3. Online Rechartering Easy to Use • Tutorial available with on-screen instructions • Available from any internet connection with MS Internet Explorer, user controls input Saves You Time • Finished charter is error-free, registrar only confirms signatures and payment Saves Council Money • Eliminates data entry by the registrar

  4. Online Rechartering The unit can: • Compare roster to unit management software • Packmaster, Troopmaster, others • Update individuals’ information • Update “Boys’ Life” subscriptions • Validate all information before submitting • Calculated fees • All BSA membership rules are enforced

  5. Checklist for Recharter • Gather all information needed • Completed applications for new people • Lists of youth and adults remaining • List of youth and adults to remove • List of youth and adults wanting Boy’s Life • Complete recharter process online • Click Submit and print • Minimum 2 copies ( one unit, one council)

  6. Checklist cont. • Gather all required signatures • Applications and recharter • Collect fees that are due • Bring or mail completed recharter • Packet, fees, new applications • Due at council office on or before Dec 31 • If brought to office… • Sign the Log-In binder at the front desk

  7. Recharter tips • Use legal names only; no nicknames • Do not change names online • Handwrite corrections on printout only • If deleting be sure it is correct person • If deleted by accident enter on printout only • Do not re-enter online • No one should be marked as a transfer • No transfers at recharter time

  8. Recharter Tips cont. • There has to be at least 2 paying youth • Check and confirm all multiples • Be sure to mark Boy’s Life if wanted • Only new members need applications • A list is printed on front page of printout • Make sure all applications are complete • Signatures, birthdates, Social Security # • Return with recharter packet

  9. More Tips • Complete last step of online recharter • Submitting and printing the recharter • Submit all paperwork together • Printed recharter • Signatures (Executive Officer & Unit Leader) • All new applications (completed) • Fees for recharter (invoice on recharter) • Update for Unit account (if applies) • Be the first to return your packet

  10. More Tips Cont. • Make sure all youth that should be registered are registered. • Youth are not removed after the fact unless transferred • They will remain on your roster until next recharter year.

  11. Multiple Registrations • Only the Charter Representative in unit • May also be chairman or committee member • All others can only serve one position in unit • No restriction for multiple in other units • Youth may multiple in other units as • Boy Scout and Varsity team or Venture crew • Varsity and crew, ship, or troop • Troop member may not multiple in another • Fees paid only for primary position

  12. Multiples cont. • If registering as multiple • Indicate on application write MULTIPLE • Receives certificate only for primary pos. • Youth cannot multiple as adult • Adult cannot multiple as youth

  13. The Timeline G. E. C. All Districts October: Training at Roundtable November 1: Window opens for Recharter November RTs: Follow up training at Roundtable or Recharter events ? December: Commissioners follow up with late units December 1: Last day for On Time Recharters December 2: Units are late and ineligible to be a Quality Unit All of December: Commissioners follow up with late units December 31: The unit is dropped and no longer exists

  14. The Six Step Process • Get your unit access code (new every year) • Go to the council Web site gec-bsa.org and select Online Rechartering • Complete the rechartering process • Print the recharter application (min. 3 copies) • Get necessary signatures on application (IH and CM, SM, TC, CA • Bring or mail in the recharter application, new member applications, and payment check

  15. Resources • Online Help is available while you are doing the Recharter • Practice on the Tutorial • Your District Commissioner has access codes for all district units

  16. Questions?

  17. Let’s Get Rechartered By November 30

More Related