Human resources exiting redesign team
Sponsored Links
This presentation is the property of its rightful owner.
1 / 13

Human Resources Exiting Redesign Team PowerPoint PPT Presentation


  • 60 Views
  • Uploaded on
  • Presentation posted in: General

Human Resources Exiting Redesign Team. Melissa Amos-Landgraf Business Kevin Cherek AIMS Catharine DeRubeis Human Resources Mary Fendry Waisman Center. Darin Harris Office of Quality Improvement Bethany Pluymers Law Barbara Ripp Vet Med. Melissa Amos-Landgraf – Business

Download Presentation

Human Resources Exiting Redesign Team

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Human Resources Exiting Redesign Team

Melissa Amos-Landgraf

Business

Kevin Cherek

AIMS

Catharine DeRubeis

Human Resources

Mary Fendry

Waisman Center

Darin Harris

Office of Quality Improvement

Bethany Pluymers

Law

Barbara Ripp

Vet Med

Melissa Amos-Landgraf – Business

Kevin Cherek – AIMS

Catharine DeRubeis – Human Resources

Mary Fendry – Waisman Center

Darin Harris – Office of Quality Improvement

Bethany Pluymers – Law

Barbara Ripp – Vet Med


Mission Statement

  • To ensure that terminated employees are immediately removed from the campus-wide information systems to which they have access.

Human Resources Exiting Redesign Team


Problem

  • Terminated employees remain active and authorized in campus-wide information systems long after termination. This exposes the university to unnecessary risk.

Human Resources Exiting Redesign Team


Project Scope

  • Restricted to the following campus-wide information systems:

    • ISIS

    • WISDM/SFS

    • 3270

    • CHRIS/PVL

    • KRONOS/Student Payroll

    • Info Access

Human Resources Exiting Redesign Team


Process Map for Removing Employees from Systems

Human Resources Exiting Redesign Team


Data Analysis

  • 66/193 or 34% of terminated employees during 2007-2008 who had access to one or more of the systems were removed.

  • 127/193 or 66% still have access.

  • 206 days was the average amount of time it took to remove a terminated employee from systems for which they had access.

Human Resources Exiting Redesign Team


Human Resources Exiting Redesign Team


Findings

  • Everyone gets out of payroll but few get out of the campus IT systems!!!

  • No consequences.

  • Each system has its own form for requesting removal.

  • Forms are ‘non-standard’ and often difficult to understand.

  • Forms are not stored in a central, easily accessible location.

Human Resources Exiting Redesign Team


Findings (continued)

  • Usually an employee’s central authorizations are not tracked by local administrators.

  • The potential costs to the UW for not removing terminated personnel are $50 million (see appendix A).

  • DoIT has a paper based tracking system for employee’s authorizations consisting of one file folder per UW employee.

Human Resources Exiting Redesign Team


Summary ofProposed Changes

  • Short Term

    • Eliminate the forms

    • Provide an e-mail based method for requesting removal whereby one email to DoIT results in removal from all systems.

    • DoIT staff removes employees using data contained in their paper files and verifies via audit process.

Human Resources Exiting Redesign Team


Summary ofProposed Changes

  • Mid-Term

    • Tie removal to the payroll system so that a person is automatically removed from all systems when they are terminated in payroll.

Human Resources Exiting Redesign Team


Summary ofProposed Changes

  • Long Term

    • Capture user authorizations ‘up front’ and store electronically in one central location using a common format. Use this data to drive automated removal process.

    • Populate central system with authorization data from DoIT’s paper files.

Human Resources Exiting Redesign Team


Finis!

Human Resources Exiting Redesign Team


  • Login