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Poverty and Economic Policy (PEP) Research Network Meeting 16-20 June 2004, Dakar, Senegal. SEILA Program and the Role of Commune Database Information System (CDIS). By: TRY SOTHEARITH National Institute of Statistics (NIS) Ministry of Planning, Cambodia. Map of Cambodia. Background ….

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SEILA Program and the Role of Commune Database Information System (CDIS)

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Seila program and the role of commune database information system cdis l.jpg

Poverty and Economic Policy (PEP) Research Network Meeting

16-20 June 2004, Dakar, Senegal

SEILA Program and the Role of Commune Database Information System (CDIS)


National Institute of Statistics (NIS)

Ministry of Planning, Cambodia

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Map of Cambodia

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Background …

  • Cambodia is situated in Southeast Asia

  • Land area of 181,035 square kilometers

  • Population in 2003 is 13.8 million, of which 52% are females

  • Population growth of 2.3% per annum.

  • Population density is 67 persons/Sqkm.

  • Rural population 84% and

  • Urban population 16% of the total

  • GDP 291 USD in 2001

  • Population under poverty line 36%

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SEILA Program

  • The SEILA program started since 2001

  • Established under a National Decentralized Development Fund and Donors for the period of year 2001-2005

  • Model to strengthen on decentralization and deconcentration

  • National effort to achieve poverty reduction through improved local government.

  • Seila will directly alleviate rural poverty at commune and village level

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SEILA Structure

SEILA Program Management Structure (Province to commune level)

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SEILA Commune database

  • Fully cover nationwide, 1,621 communes

  • Commune Database contains basic socio-economic data collected at village level

  • Database is managed by Provincial Department of Planning and Statistics (PDOPS)

  • The objective:

    • To provide data and input for situation analysis and local development planning,

    • To measure impact of local development activities.

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Commune Database…

  • SEILA Program: Capacity building commune council

    • Setting-Up Commune Database (CDB): SEILA support in partnership with PDOPS

    • SEILA Task Force (STF): SEILA project staff and PDOPS staff responsible for Data Collection

  • Data Collection Procedure:

    • STF train to District Planning Office (DPO)

    • DPO train to Commune Development Council (CDC)

    • CDC train to Village Leaders

    • Village Leader are responsible for data collection in his/her village

    • A village-based data collection

  • Questionnaire use for village level: village leader will answer all questions for the village

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Commune Database…

  • Data Analysis:

    • After fill up questionnaire village leader sent to CDC to check

    • CDC sent to SDPO for Crosscheck

    • SDPO sent to Province DOPS for data analysis

  • OUTPUT: PDOPS produce output

    • Commune profile: village database

    • District profile: Commune database

    • Provincial profile: district and commune database

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Commune Database…

  • Use of CDB output:

    • For planning and assessment at the commune

    • Compared progress every year

    • Other NGOs

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Seila M&E and Information System

To provide basic social, economic and environmental data at commune level (CDB), to support the allocation of the investment fund (geography targeting), to aid planning of investment, and t evaluate the local impact.

To provide physical and financial data, regularly assess the efficiency and effectiveness of investment in service and infrastructure, and develop incentives and sanctions to encourage improved performance of province and commune situation

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Seila M&E and …

To provide policy oriented periodic evaluations of system efficiency and development effectiveness and impact for national policy and procedure in support in decentralization and deconcentration, as well as poverty alleviation.

A comprehensive public awareness and information strategy regarding the provisions of the new statute, the organizational rules and procedures for accessing and utilizing decentralised resources and the roles and responsibilities of public officials (province to village levels) to promote public transparency and accountability

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Statistical Reporting System

National and Provincial Database through National Institute of Statistics (NIS)

NIS : Editing, Compiling,

Analysing and Dissemination

Surveys and Cencuses:

NIS and Ministries

Administrative Data :

Ministries and Agencies


Commune Database (CDB)

Administrative Data:

Provincial Level

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Commune Database (CDB)

Statistical Reporting System…

Commune Database

  • Has been developed under the project of NGOs in order to serve their own goal and purposes.

  • Lessons learned are following:

    • One-shot project report

    • Donor driven

    • Collected information was not well shared and used

    • No clear inter-linkage of M&E system at local level framework

    • No clear understanding what the key data needs

    • No clear reporting system

    • No clear methodology and standards

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Propose a new CDIS framework

  • Seila will be terminated the project next year, 2005

  • No any project going to be takeover Seila

  • Base on Seila experiences in commune database

  • Observing on CBMS in Cambodia:

    • Village census and use scientific methods

    • The CBMS generate and validates the information needed for focused targeting

    • Indicate family situation the community and encourage them to initiate corresponding action to alleviate their condition

    • It ensues that the information needed in the situational analysis, planning implementation, and monitoring and evaluation are reliable, accurate relevant and timely.

    • To promote sharing information among various sectors in the commune, higher level of government and the private NGO and business sector to reach common targets and address priority problems in the community

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NIS’s Possible involvement in CDIS

  • Take Over Seila Program of CDB

  • Engage with CBMS

  • Develop Statistical techniques and methods;

  • Accessibility of Statistics office in the province and district that can serve as correspondent agencies;

  • Experiences of NIS staff involved in CDB of SEILA program;

  • Responsible for the development report of commune, district, provincial and national level;

  • Identify and select correspondent (focal point) member of NIS in commune;

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Propose new CDIS Framework

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Propose new CDIS Framework

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Proposed Flow of Information

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Use of CDIS/CBMS for Devt. Planning

- National Development Policies

- National M&E System

Integrated Development Plan

Poverty Mapping

Commune Development

and Planning



Devt. & Investment

NGOs, Private, Media

Community, Family

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Conclusion Statement

Learning from Seila and CBMS’ experiences, creating the CDIS or adopt CBMS as nationwide CBMS and become an official database in Cambodia now is very appropriate and needed for the currently commune councils to have better knowledge and accurate information for a good local development planning in each locality.

It is, therefore, the government of Cambodia, international donors, and other related agencies must take into account the importance of the database system that can be developed and used for the sake of achieving development goal of communes, districts, provinces/municipalities, and national development.

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Thank You for Your Attention

Angkor Wat, Cambodia

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